Accounting Property Administrator

Kibbi; Halifax; On-site; CAD 60,000 - 70,000; Full time

Benefits offered by this job

Paid time off

RRSP match

On-site parking

Job summary

Kibbi in Halifax, NS is seeking an Accounting Office Administrator to support daily accounting operations for our property management office. The role requires high organization, attention to detail, and comfort working with tenants, vendors and owners, using Sage 50 and other accounting software.

This on-site, full-time position offers a salary between $60,000 and $70,000 CAD per year plus a performance bonus, plus benefits such as paid time off and RRSP matching.

Qualifications

• Bachelor's degree or college diploma is required.
• Strong computer skills with MS Office (Excel, Word, Outlook).
• Experience with accounting software, specifically Sage 50 or similar.
• Excellent interpersonal and communication skills.

Responsibilities

• Coordinate day‑to‑day office administration and maintain supplies.
• Process monthly resident billing and post payables in Sage 50.
• Reconcile prepaid rent and expenses; manage vendor invoices.
• Collect rent payments and follow up on overdue balances.
• Prepare leases and manage tenant files; support social media ads and inquiries.

Skills

Excel

Word

Outlook

Interpersonal skills

Communication

Multitasking

Accounting software

Education

Bachelor's Degree or College Diploma

Tools

Sage 50

Simply Accounting

Job description

Job Details

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Pay

$60,000–$70,000 a year

Job Type

Permanent, Full-time, On site

Benefits

• Paid time off
• RRSP match
• On-site parking

Full Job Description

Accounting Property Administrator

Location: Halifax, NS

Job Type: Full time, On site

Compensation: $60,000 – $70,000 annually + performance bonus

About the Role

We are a growing property management and development company in Halifax.

We are seeking a highly organized and detail‑oriented Accounting Office Administrator to support the daily administrative and accounting operations of our office. This role is ideal for someone who is personable, proactive, and comfortable working with accounting software, tenants, vendors, and visitors. This opportunity is to work directly with ownership as a team on the day to day operations of the real estate business.

Key Responsibilities

• Coordinate day‑to‑day office administration and maintain office supplies and inventory
• Manage incoming and outgoing correspondence (mail, email, vendor billing portals)
• Process monthly EFT resident billing and post all payables in Sage 50
• Reconcile prepaid rent, prepaid expenses, and credit card statements
• Collect and post tenant rent payments; follow up on outstanding balances
• Liaise with tenants, vendors, and visitors as the primary front‑office contact
• Input rental rate adjustments and follow up on unpaid balances
• Escalate unresolved rental arrears to management
• Monitor bank balances and notify management of potential overdrafts
• Netfile HST and process CRA payments as directed
• Coordinate with IT vendor for office‑related technical issues
• Support senior management with reports and administrative tasks
• Coordinate rental applications, prepare leases using DocuSign, update tenant files as required
• Coordinate social media advertising platforms for posting advertisements and responding to inquiries promptly

Skills & Qualifications

• Strong computer skills (Excel, Word, Outlook)
• Bachelors Degree or College Diploma (Required)
• Proficient with accounting software; Simply Accounting (Sage 50) preferred
• Exceptional interpersonal and communication skills
• Ability to troubleshoot accounting discrepancies and tenant inquiries
• Strong multitasking ability and comfort with interruptions
• Demonstrated initiative and sound judgment in resolving issues and escalating when needed

Work Environment & Physical Requirements

• On‑site, indoor office environment
• Front‑desk position with frequent interaction with tenants and visitors
• Light physical tasks (filing, organizing, lifting water bottles, maintaining kitchen area)
• Being part of an established business operating in Halifax for over 30 years

Pay

$60,000.00-$70,000.00 per year

Benefits

• On-site parking
• Paid time off
• RRSP match

Work Location

In person