Accounting Coordinator

Porte Communities; Vancouver; On-site; CAD 52,000 - 62,000; Full time

Benefits offered by this job

RRSP matching

Extended benefits

Wellness reimbursement program

Dynamic team environment

Office kitchen and snacks

Job summary

Porte Communities is seeking a detail-oriented Accounting Coordinator to manage accounts receivable across our mixed income-producing properties portfolio. The role requires strong organization, fast pace, and solid AR/bookkeeping experience with a focus on timely collection and accurate financial records.

The position acts as a key liaison between the property management team, accounting team, and tenants, ensuring clear communication and adherence to lease requirements and government

Qualifications

• Certificate or Diploma in accounting, business, or a related field.
• 2+ years of accounts receivable or accounting experience, ideally in property management or high-volume environment.
• Bookkeeping experience and knowledge of property accounting principles are strong assets.
• Experience with Yardi or similar property management software is an asset.

Responsibilities

• Perform soft collections for commercial and residential tenants via phone and email.
• Create and maintain AR reports to inform property management and accounting teams.
• Record tenant payments and bank deposits; apply receipts to ledgers.
• Process returned cheques/NSFs and arrange payment with tenants.
• Analyze delinquent accounts and process late fees per lease requirements and company policies.
• Prepare residential rent increase notices and disseminate to management for distribution.
• Assist with month-end/quarter-end/year-end close processes under supervision.

Skills

Customer service

Time management

Multi-tasking

Excel

Team collaboration

Education

Certificate or Diploma in accounting or related field

Tools

Microsoft Excel

Yardi

Job description

The Team:Providing people with the best place to live and work since 1968, Porte isn’t just about realestate - it’s about community. For more than 57 years, we’ve been shaping neighborhoods,uplifting lives, and doing work that truly matters, all thanks to our people.What guides us? Our Porte Promises - a set of beliefs we’ve thoughtfully shaped, lived, and fine-tuned over time. They anchor how we show up every day: People Focused. Committed to Excellence. Trustworthy. Community Builders. When we pair these promises with action, we create change that lasts.

• Kickstart Mondays with coffee, treats + weekend banter.
• Weekly team fitness training to sweat & reset.
• Casual Fridays & Friday Happy Hour (rooftop edition when the sun decides to show up!).
• RRSP matching because future-you deserve it.
• Extended Benefits & a Wellness Reimbursement Program
• A stocked office kitchen, great coffee, and healthy snacks for all-day fuel.
• Give back with Porte Cares – fundraise, volunteer, or have your personal charitable contributions matched.
• Year-round learning and development opportunities.

In Spring 2026, we’re moving into a brand-new top-floor office in Strathcona – complete with stunning views and plenty of space to collaborate, create, and celebrate.

As a second-generation, family-run company, we’re proud of our legacy - and even more excited about what’s ahead. With ambitious growth in residential rentals and commercial spaces across BC and Alberta, we’re shaping communities and providing homes for hundreds of people each year. At Porte, every role matters, every voice counts, and every person helps us build the future.

Welcome to Porte - where growth, community, and impact aren’t just values. They’re our way of working and living.

Learn more about us at porte.ca

Job Summary

We are seeking a detail-oriented and proactive Accounting Coordinator to manage the accounts receivable function and provide general accounting support across our mixed income producing properties portfolio. The ideal candidate is highly organized, thrives in a fast-paced environment, and brings strong accounts receivable and bookkeeping experience. This role acts as a key liaison between the property management team, accounting team, and tenants to ensure timely collection of receivables and accuracy of financial records.

Key Job Duties

Accounts Receivable

• Perform soft collections for commercial and residential tenants through phone calls and emails.
• Create and maintain AR reports to inform property management and accounting team members spreadsheets.
• Record tenant payments and bank deposits accurately and apply receipts to tenant ledgers.
• Process returned cheques/NSF’s and contact tenants to arrange for payment.
• Analyze delinquent accounts and process late fees in accordance with lease requirements and company policies.
• Process tenant chargebacks and issue invoices to tenants in a timely manner.
• Set up pre-authorized debit and update banking information and payment arrangements.
• Maintain tenant ledgers to ensure accuracy and resolve discrepancies (e.g. write-off’s, applying credits/pre-payments).
• Communicate with property management team to follow up with aged receivables and provide support for collection escalations.
• Prepare residential rent increase notices in keeping with government regulations and send to property management team for distribution.

Property Accounting

• Set up new residential tenants in the accounting system and ensure all opening & recurring charges are posted according to leases and related agreements.
• Provide relevant information to respond to tenant inquiries and audits regarding common area maintenance and property tax charges and reconciliations.
• Review stale-dated cheques and contact tenants/vendors to re-issue payments as needed.
• Assist in reviewing new vendor set up to ensure all required documentation is received and verified.
• Support month-end/quarter-end/year-end close processes (journal entries, reconciliations, accruals under supervision).
• Collaborate with property management and building managers to facilitate financial information exchange and maintain strong working relationships.
• Work closely with other accounting team members to ensure deadlines are met and financial information is processed accurately.
• Assist with additional accounting functions and special projects as required to support departmental operations.

Qualifications

Education & Experience

• Certificate or Diploma in accounting, business, or a related field.
• 2 years or more of accounts receivable or accounting experience ideally within a property management or a high-volume environment.
• Bookkeeping experience and knowledge of property accounting principles are strong assets.
• Experience with Yardi or similar property management software is an asset.

Skills & Attributes

• Strong customer service, time-management, and multi-tasking abilities.
• Ability to work independently and collaboratively within a team in a fast-paced environment.
• Ability to remain calm and effective under pressure or tight deadlines.
• Proficient in Microsoft Excel and comfortable learning new software systems.
• Professional, pleasant, and customer-service oriented communication style.

Job benefits

We offer a competitive compensation package, including:

• Salary Range: $52,000 - $62,000.
• Referral bonus program.
• Company’s perks/discounts (i.e. Goodlife Gym membership, Perkopolis etc.).
• RRSP contribution.
• You will work within a dynamic, driven, high-achieving, close-knit, and fun-loving team.