Accounting Operations Specialist | Finance

MTE Consultants Inc.; Kitchener; On-site; CAD 33,000 - 41,000; Full time

Benefits offered by this job

Employee ownership

RRSP matching

Wellness Spending Account

Professional development

Membership reimbursements

Job summary

MTE Consultants Inc. is seeking an Accounting Operations Specialist to join the Finance team in our Kitchener office. You will manage day-to-day accounting functions including AP/AR, reconciliations, and month-end close while ensuring accuracy and policy compliance.

The role collaborates with project managers, billing, and vendors across offices and supports regulatory reporting, budgeting, and process improvements in a growing, 100% employee-owned engineering firm.

Qualifications

• Diploma or bachelor’s degree in accounting, finance, business administration, or a related field.
• 3-5 years of progressive accounting experience, preferably in engineering, architecture, construction, environmental, or professional services.
• Experience with ERP systems is required; Dynamics 365 Finance & Operations experience is strongly preferred.
• Advanced Microsoft Excel skills and experience with Power BI or comparable reporting/analytics tools.

Responsibilities

• Manage full-cycle accounts payable, including invoice review, coding, purchase order/contract matching, tax compliance, vendor maintenance, statement reconciliations, discrepancy resolution, and payment processing
• Process accounts receivable transactions, apply customer payments, maintain account records, investigate discrepancies, prepare statements, support collections, monitor aging, and produce related reports
• Collaborate with Project Managers, Division Managers, Billing personnel, customers, and vendors to resolve invoice, payment, account, and billing issues
• Prepare bank, credit card, customer, vendor, clearing account, and other balance sheet reconciliations
• Prepare and post journal entries, including accruals, prepayments, reallocations, corrections, and other recurring or non-routine transactions
• Support monthly, quarterly, and annual close processes through account analysis, balance reviews, supporting schedules, and deadline-driven reporting
• Assist with regulatory and year-end reporting, including T4A preparation, sales tax reporting, audits, financial reporting, budgeting, forecasting, and intercompany transactions
• Ensure compliance with accounting policies, internal controls, authorization limits, segregation-of-duties requirements, and record retention standards through accurate, audit-ready documentation
• Identify and implement process improvements to enhance efficiency, accuracy, service delivery, and documentation, including procedures, workflows, and desk manuals
• Participate in financial system implementations, upgrades, testing, data validation, and automation initiatives
• Safeguard confidential employee, customer, vendor, banking, and company information.
• Provide cross-functional and backup support during absences, peak workloads, and other business needs
• Perform other related duties as assigned

Skills

Accounts payable

Accounts receivable

ERP systems

Power BI

Excel

Project-based accounting

Education

Diploma or bachelor’s degree in accounting, finance, business administration, or a related field

Tools

Dynamics 365 Finance & Operations

Power BI

Microsoft Excel

Job description

Are you passionate about designing solutions that shape vibrant, welcoming communities? Do you thrive in a collaborative environment where you can work on transformative projects with a multi-disciplinary team? We are currently seeking an Accounting Operations Specialist to join our Finance departmentto work out of ourKitchener office.

The Accounting Operations Specialist supports the accurate, timely, and efficient delivery of day-to-day accounting services across the Company. The Specialist is responsible for accounts payable, accounts receivable, employee expenses, cash application, account reconciliations, and month-end activities. The position works closely with project managers, billing coordinators, employees, vendors, and other Finance team members to ensure transactions are properly authorized, accurately recorded, supported by appropriate documentation, and processed in accordance with company policies and accounting standards.

MTE Consultants is a multidisciplinary engineering firm that has been shaping Ontario since 1985 with offices in Kitchener, Burlington, Toronto, London, Kingston, Ottawa, Barrie and Stratford.Our services include civil and structural engineering, geotechnical engineering, building and environmental science, and land surveying.

As a100% employee-owned company, our growthis driven by our commitment to client satisfaction and shared accountability.Wecollaborate with clients to enhance the communities where our friends, families, andneighbourslive and work.

Responsibilities

• Manage full-cycle accounts payable, including invoice review, coding, purchase order/contract matching, tax compliance, vendor maintenance, statement reconciliations, discrepancy resolution, and payment processing
• Process accounts receivable transactions, apply customer payments, maintain account records, investigate discrepancies, prepare statements, support collections, monitor aging, and produce related reports
• Collaborate with Project Managers, Division Managers, Billing personnel, customers, and vendors to resolve invoice, payment, account, and billing issues
• Prepare bank, credit card, customer, vendor, clearing account, and other balance sheet reconciliations
• Prepare and post journal entries, including accruals, prepayments, reallocations, corrections, and other recurring or non-routine transactions
• Support monthly, quarterly, and annual close processes through account analysis, balance reviews, supporting schedules, and deadline-driven reporting
• Assist with regulatory and year-end reporting, including T4A preparation, sales tax reporting, audits, financial reporting, budgeting, forecasting, and intercompany transactions
• Ensure compliance with accounting policies, internal controls, authorization limits, segregation-of-duties requirements, and record retention standards through accurate, audit-ready documentation
• Identify and implement process improvements to enhance efficiency, accuracy, service delivery, and documentation, including procedures, workflows, and desk manuals
• Participate in financial system implementations, upgrades, testing, data validation, and automation initiatives
• Safeguard confidential employee, customer, vendor, banking, and company information.
• Provide cross-functional and backup support during absences, peak workloads, and other business needs
• Perform other related duties as assigned

Requirements

• Diploma or bachelor’s degree in accounting, finance, business administration, or a related field
• 3-5 years of progressive accounting experience, preferably in an engineering, architecture, construction, environmental, or professional services organization
• Experience with accounts payable, accounts receivable, account reconciliations, and month-end close activities
• Experience in a project-based accounting environment is strongly preferred
• Progress toward a recognized accounting designation is considered an asset
• Experience with ERP systems is required; Dynamics 365 Finance & Operations experience is strongly preferred
• Advanced Microsoft Excel skills and experience with Power BI or comparable reporting/analytics tools. Experience working with external auditors and preparing lender or other external financial reporting packages is an asset

What we offer

• Integrated, Firm-Wide Collaboration: Work across offices and teams, gaining exposure to diverse perspectives, building strong internal relationships, and contributing to a more connected organization
• Multi-Disciplinary Expertise: Collaborate with engineers from various disciplines, scientists, and surveyors to broaden your skill set
• 100% Employee-Owned firm with opportunities for you to purchase shares
• Competitive compensation, benefits, RRSP matching, Wellness Spending Account and performance bonuses
• Training and professional development opportunities
• Reimbursement for annual professional memberships
• Flexible work environment and work-life balance
• Collaborative culture
• The opportunity to participate in various Social Committee events and community focused initiatives

Salary Range

$23.79-$29.74per hour, plus benefits

Hourly Wage will be based on individual education, qualifications, and relevant work experience.