Accounting Clerk - AP/AR

City of Lloydminster; City of Lloydminster; On-site; CAD 39,000 - 43,000; Full time

Job summary

The City of Lloydminster is seeking an Accounting Clerk, AP/AR Support to record routine AP/AR transactions and provide information to internal teams and external customers. This role works within the Finance department and supports the broader accounting function.

Responsibilities include data entry, reconciliations, reporting, and ensuring adherence to city policies. A two-year diploma in accounting or business administration is required, with a focus on accuracy and confidentiality.

Qualifications

• Two years of experience in a related field.
• Strong computer skills with proficiency in Microsoft Office, Excel, Word, and accounting software.
• Ability to multitask and stay organized under deadlines.
• Proven attention to detail, high accuracy, and confidentiality.

Responsibilities

• Record data accurately for routine AP/AR transactions per City policies.
• Prepare simple reconciliations and verify data integrity.
• Provide AP/AR information to internal and external stakeholders.
• Generate accounts receivable statements and respond to customer questions.
• Support reporting and financial statement preparation.
• Collaborate with team and mentor others as needed.

Skills

Two years experience

Excel

Microsoft Office

Accounting software

Communication

Multitasking

Education

Two year post-secondary diploma in Accounting or Business Administration

Tools

Accounting software

Microsoft Office

Job description

• Pay or shift range: $27.96 CAD to $30.71 CAD The estimated range is the budgeted amount for this position. Final offers are based on various factors, including skill set, experience, location, qualifications and other job-related reasons.
• Finance
• Full-Time
• Requisition #: ACCOU001048

Description

Position Summary

Reporting to the Supervisor, Accounts Payable & Receivable, the Accounting Clerk, AP/AR Support is responsible for recording straightforward routine AP/AR transactions for the City of Lloydminster. They are also responsible for providing appropriate AP/AR information internally to the City team and externally to individuals, such as customers and vendors. The Accounting Clerk, AP/AR Support is part of a team who works collaboratively to meet the finance department’s goals and the City’s strategic priorities and may be assigned other duties on occasion.

Duties and Responsibilities

General areas of knowledge and responsibility

• Record data accurately for straightforward and routine transactions related to Accounts Payable or Accounts Receivable in accordance with the City’s policies, procedures, and accounting best practices.
• Prepare simple reconciliations, verifying data integrity of transactions by comparing source documents to reports and the details of subledgers with the transactions in the general ledger.
• Capture the intent of the transaction and document it accurately.
• Collaborate with the transaction initiator and provide transaction process mentorship.
• Generate accounts receivable statements for customers and answer any customer questions regarding their accounts.
• Communicate and elevate to management, any exceptions to City policies and procedures.
• Provide reports to staff members requesting information.
• Provide excellent customer service by responding to customer inquiries by phone, email, or in person.
• Maintain a calm demeanor in stressful or emergent situations when expectations change, or things do not go as planned.
• Provide coverage and support to the Accounting Clerk and Admin Support positions in Finance.
• Support accurate collection of financial data required to produce routine financial statements.
• Understand the relationship between the GL accounts and project accounts (JAOs) to support and capture the relevant coding information.

Internal Controls

• Identify areas of improvement to strengthen internal controls to enhance the reliability of financial information.

Business Processes and Procedures

• Identify improvements to financial and administrative policies and procedures.
• Document and/or update existing or new processes or procedures.
• Support in the implementation of new policies and procedures.
• Commitment to continuous improvement.

Business Partner

• Support finance supervisors and team members on internal or interdepartmental projects
• Build positive relationships with internal City teams and external customers and vendors.

Leadership

• Demonstrate personal commitment to quality.
• Promote a positive and pleasant culture with pride in the organization.

Records Management

• Support the retention and disposal of finance related municipal records.

Other

• Other related duties as required.

Qualifications

• Completion of a two year post-secondary diploma in Accounting or Business Administration from a recognized institution.
• Two years’ experience in a related field.
• Must possess strong computer skills with proficiency in Microsoft Office, Excel, Word, and accounting software.
• Ability to multitask and stay organized.
• Proven ability to maintain a strong attention to detail, a high level of accuracy and meet deadlines while working under pressure.
• Strong communication skills and professionalism with the ability to converse both verbally and in written correspondence with all levels of staff, and external stakeholders or partners.
• Must possess strong conflict resolution skills. Can negotiate with the end user to achieve positive resolution while maintaining and building relationships.
• Ability to work independently and as part of a team.
• Must demonstrate a high standard of ethics and confidentiality.
• Able to promote a positive and pleasant culture with pride in the organization.
• A valid Class 5 Driver’s License registered in Alberta or Saskatchewan with an acceptable Driver’s Abstract is required. This position may be required to operate a personal or municipal vehicle for business purposes

Pre-Employment Requirements

• Satisfactory Criminal Record Check
• Successful applicant must provide proof of qualifications.
• Applicants with international education will be required to include an Academic Credential Assessment with application.

Job Demands

Physical Demands

• Sitting (6-7 hours)
• Standing (1-2 hours)

Mental Demands

• Problem Solving
• Critical Thinking
• Communicating
• Decision Making
• Interpreting Data
• Analyzing Data

Working Conditions

The position is office based; Normal working hours for this position are Monday to Friday from 8:00 a.m. – 5:00 p.m. with the occasional requirement to work outside these hours

Compensation:

In Scope Band 3 (Subject to CUPE 1015 Agreement)