Accounting Clerk – Administrative Services

Avanti Software Inc.; Mississauga; On-site; CAD 46,000 - 56,000; Full time

Job summary

Community Living Mississauga is seeking a full-time clerical support staff to assist the Administrative Services team. You will process invoices, prepare documents and reports, and track funding usage for individuals whose funding is administered by the organization.

You will also provide customer service to families, verify admissible expenses, and help resolve payment barriers while ensuring accuracy across payments, contracts, and records.

Qualifications

• Certificate or Community College diploma in accounting, office administration, or customer service.
• 1-3 years full-time relevant work experience in Finance, Accounting, Office Administration, or Customer Service.
• Non-profit or charitable sector experience preferred.
• Fluent French (or another language) is an asset.

Responsibilities

• Provides clerical and administrative support as part of the Administrative Services team, including processing invoices, preparing documents and reports, tracking funding usage, and preparing letters/mailings.
• Provides customer service support to families of people whose funding is administered through Community Living Mississauga, including verifying admissible expenses.
• Tracks funding usage and notifies Manager of discrepancies or inadmissible expenses.
• Reviews documentation to ensure amounts, payments, and information are accurate.
• Identifies barriers to prompt payment or processing of invoices and helps resolve them.
• Liaises with outside agencies, families, and people supported to keep payments, contracts, invoices up to date.

Skills

MS Office

Communication

Time management

Attention to detail

Education

Certificate or college diploma

Tools

Databases

Job description

Description of Organization

Community Living Mississauga has been a source of support for people who have an intellectual disability since 1955. Community Living Mississauga provides a variety of supports and services to people who have an intellectual disability, including residential supports, employment resources, community engagement, Supported Independent Living, respite, and various day support options. Our mission is to provide support to people to ensure their quality of life in the community is meaningfully improved, promoting inclusion and independence.

For more information about Community Living Mississauga, we invite you to visit our website at www.clmiss.ca.

Description of Position

Compensation: $ 51,129.30. Vacancy Type: Current/Existing Vacancy. Permanent, Full-Time (in office). Working under the guidance of a Manager, this position is responsible for providing clerical support for people whose funding is administered through Community Living Mississauga.

Description of Duties

• Provides clerical and administrative support as part of the Administrative Services team, including processing invoices, preparing documents and reports, tracking funding usage, and preparing letters/mailings.
• Provides customer service support to families of people whose funding is administered through Community Living Mississauga, including verifying admissible expenses.
• Tracks funding usage and notifies Manager in a timely manner of any discrepancies or inadmissible expenses that have been submitted.
• Reviews documentation and ensures that all amounts, payments, and general information is accurate.
• Identifies barriers to prompt payment or processing of invoices and works to proactively resolve barriers.
• Liaises with outside agencies, families, and people supported to ensure payments, contracts, invoices, etc. are up to date and accurate.
• Ensures signatures and approvals are obtained by the proper parties in a timely manner.

Qualifications

• A recognized certificate or Community College diploma in accounting, office administration, or customer service.
• A minimum of 1- 3 years full time relevant work experience with Finance, Accounting, Office Administration, or Customer Service.
• Prior experience working in a non-profit or charitable organization.
• Demonstrated flexibility and excellent organizational skills with ability to apply time-management with close attention to detail and timelines in a fast-paced, changing environment.
• High computer proficiency in programs such as MS Office (Word, Excel, Outlook, etc.), databases, etc.
• Excellent analytical, interpersonal and all communication skills (oral and written).
• Fluent in French (or additional second language) an asset.

Additional Information

Why Join our Team?

Community Living Mississauga is a leader in providing support to people who have an intellectual disability. You will be joining a diverse, inclusive and passionate team of employees who are dedicated to making a meaningful difference in the lives of people.

• The opportunity to make a meaningful difference in someone’s life.
• On-going learning and career development opportunities.
• Access to exclusive discount offers and savings on entertainment, travel, attractions, shopping, health, wellness, sports and more.
• Membership in a defined contribution pension plan (subject to meeting eligibility requirements).
• Extended Health, Dental and Vision Care.
• Employee and Family Assistance Program.
• Employee Recognition & Rewards Programs.
• Friendly, respectful, supportive and inclusive work environment.

Community Living Mississauga values inclusivity and diversity in the workplace. We welcome and encourage applicants from diverse backgrounds. We are committed to providing accessible employment practices, including accommodation at any stage of the recruitment process in compliance with the Accessibility for Ontarians with Disabilities Act.