Accounting Clerk

Associa; Surrey; On-site; CAD 45,000 - 55,000; Full time

Benefits offered by this job

37.5 hour work week

Paid personal days

Paid sick days

Vacation

Paid statutory holidays

Extended health and dental

Wellness program

Job summary

Associa in Canada seeks a dedicated Accounting Clerk to support strata accounts receivable, posting daily receipts, and reconciling deposits. You will handle various payment types, maintain logs, and respond to inquiries while upholding privacy and accuracy.

Ideal candidates bring at least 1 year in a similar role, strong MS Office skills, and a professional, detail‑oriented mindset. This full-time position offers comprehensive benefits and a collaborative team environment.

Qualifications

• Minimum 1 year experience in accounts receivable or related background.
• Proficient in MS Office (Word, Excel, Access, Outlook).
• Very detail oriented with a high level of professionalism.
• Excellent problem-solving, communication and customer service skills.
• Able to work under pressure and meet deadlines.
• Takes initiative and works independently; team player.

Responsibilities

• Organizes and securely maintains custody of receipts received for daily deposit and post-dated cheques.
• Post daily receipts and verify accuracy against customer ledgers.
• Record and adjust one-time charges related to payments and move-in/move-out fees.
• Maintain deposit logs and reconcile information in spreadsheets.
• Respond to calls and emails regarding deposits, receipts and postings.
• Set up and maintain PAC arrangements with privacy-compliant handling of banking information.
• Assist with other accounts receivable and clerical tasks as needed.

Job description

One of BC’s largest Property Management companies is looking for Accounting Clerk to join our team!

Receiving, processing, verifying invoices of Strata Corporations on a timely basis. Primary focus will be the custody, securing of and posting of receipts and any subsequent related NSF and the resolving of discrepancies related thereto. Any reference to receipts includes but is not limited to, cheques, bank drafts, cashier’s order, personal or corporate cheques, cash and online banking payment

Job Duties:

• Organizes and securely maintains custody of receipts received for daily deposit, as well as post-dated cheques scheduled for future deposits.
• Timely posting of receipts received daily through Reception via mail, courier, Community Managers or by hand from walk-in clients.
• Verifies receipts prior to deposit to ensure payments are accurately applied to the appropriate customer ledger or account.
• Posts one-time charges related to miscellaneous or non-recurring fees upon receipt of payment, in coordination with the Strata Accountant, including Move-In and Move-Out Fees.
• Maintains logs recording deposit bags and related information prior to submission to the bank.
• Handles and responds to telephone calls and email inquiries relating to deposits, receipts and payment postings.
• Sets up and maintains Pre-Authorized payment (PAC) arrangements in the accounting system, including accurately entering and updating customer banking information in accordance with established procedures and privacy requirements.
• Maintains relevant documents and records through electronic or reprographic filing systems.
• Maintains deposit slip references and deposit totals, including importing and reconciling information into spreadsheets.
• Verifies receipt-posting discrepancies and follows up by obtaining and investigating information from ledgers, files, deposit records and bank deposit logs.
• Performs data entry and postings related to delinquent accounts management.
• Processes the return of clients’ cheques in accordance with standard procedures.
• Protects clients’ confidential information by securely handling cheques, banking information and related documents.
• Maintains positive client relationships and contributes to a positive client experience.
• Performs accounting data entry and general clerical duties as assigned from time to time.
• Assists with other accounts receivable and accounting-related administrative tasks as required.

• Intermediate working knowledge of Microsoft Office applications, including Word, Excel, Access and Outlook
• Very detail orientated
• A high level of professionalism
• Excellent problem-solving skills, communication, and customer service skills
• Able to work under pressure and meet important external deadlines
• Takes initiative and works independently
• Ability to function as a team player
• Ability to maintain good working relationships with internal and external clients
• Minimum 1 years experience in similar background

Personal Attributes

The incumbent must demonstrate the following personal attributes:

• Honest and trustworthy
• Respectful
• Flexible
• Work ethic
• Confidentiality

Great benefits which include:

• 37.5 hour work week
• Paid Personal Days
• Paid Sick days
• Vacation
• Two additional paid statutory holidays each year
• Extended Heath and Dental
• Well Perks program
• Access to continued learning opportunities
• Certified "Great Place to Work" by employees 7 years in a row!