Accounting Assistant- 6 Month Contract

Vaco LLC; King City; On-site; CAD 65,000 - 90,000; Full time

Job summary

Vaco LLC is seeking an experienced Accounts Receivable Specialist to own the AR process, improve collections, and maintain strong customer relationships. You will work cross-functionally, ensuring accurate invoicing, timely cash applications, and detailed reporting.

The role emphasizes process improvement, ERP usage, and data-driven decision making. Ideal candidates bring 5+ years in AR/collections, manufacturing or distribution exposure, and strong Excel skills.

Qualifications

• 5+ years of hands-on Accounts Receivable and Collections experience.
• Manufacturing or distribution experience is preferred.
• Strong understanding of invoicing, collections, cash application, reconciliations, and credit management.
• Experience working with an ERP system.
• Strong Excel skills and comfort working with financial reports and data.
• Excellent communication and customer service skills.
• Strong problem-solving and analytical abilities.
• Highly organized with strong attention to detail.
• Ability to work independently, manage priorities, and meet deadlines.
• Accounting or Finance diploma/degree is an asset.

Responsibilities

• Manage the full accounts receivable cycle, including invoicing, cash applications, reconciliations, and collections.
• Monitor AR aging and proactively follow up on overdue customer accounts.
• Maintain customer accounts, credit limits, payment terms, and related information in the ERP system.
• Investigate and resolve billing discrepancies related to pricing, freight, quantities, shipments, and documentation.
• Prepare customer credit and debit memos.
• Reconcile customer accounts and resolve outstanding balances.
• Prepare AR aging, collections, cash flow, and other reports for management.
• Support month-end close, audits, and financial reporting.
• Work closely with Sales, Shipping, Warehouse, and other departments to resolve customer account issues.
• Provide backup support for AP, vendor reconciliations, and other accounting functions as required.
• Identify and recommend improvements to AR and collection processes.

Skills

Accounts Receivable

Collections

Customer relations

Data analysis

Attention to detail

Education

Accounting or Finance diploma/degree

Tools

ERP system

Microsoft Excel

Job description

Our client is an established and growing manufacturing company looking for an experienced Accounts Receivable Specialist to join their team. This is a hands-on role for someone who enjoys taking ownership of AR, building strong customer relationships, and helping improve processes.

Key Responsibilities

• Manage the full accounts receivable cycle, including invoicing, cash applications, reconciliations, and collections
• Monitor AR aging and proactively follow up on overdue customer accounts
• Maintain customer accounts, credit limits, payment terms, and related information in the ERP system
• Investigate and resolve billing discrepancies related to pricing, freight, quantities, shipments, and documentation
• Prepare customer credit and debit memos
• Reconcile customer accounts and resolve outstanding balances
• Prepare AR aging, collections, cash flow, and other reports for management
• Support month-end close, audits, and financial reporting
• Work closely with Sales, Shipping, Warehouse, and other departments to resolve customer account issues
• Provide backup support for AP, vendor reconciliations, and other accounting functions as required
• Identify and recommend improvements to AR and collection processes

What We’re Looking For

• 5+ years of hands-on Accounts Receivable and Collections experience
• Manufacturing or distribution experience is preferred
• Strong understanding of invoicing, collections, cash application, reconciliations, and credit management
• Experience working with an ERP system
• Strong Excel skills and comfort working with financial reports and data
• Excellent communication and customer service skills
• Strong problem-solving and analytical abilities
• Highly organized with strong attention to detail
• Ability to work independently, manage priorities, and meet deadlines
• Accounting or Finance diploma/degree is an asset

AI may be used to support certain administrative aspects of our recruitment process. However, all applications and resumes are reviewed by qualified human reviewers, and all screening and hiring decisions are made solely by the hiring team.
The posted salary range reflects expected compensation for this role in accordance with Ontario pay transparency requirements. Actual compensation will be determined based on the successful candidate’s experience, skills, and qualifications and may fall anywhere within the range.