ACCOUNTING ASSISTANT 1

City of Toronto; Toronto; On-site; Full time

Job summary

Join a dynamic team at a forward-thinking city as an Accounting Assistant. This role offers the opportunity to lead accounting functions, ensuring compliance with policies while providing valuable support to various divisions. You will engage in a variety of tasks, from analyzing financial data to preparing reports and guiding staff in their accounting duties. If you have a passion for finance and a commitment to excellence, this position is perfect for you. Embrace the chance to make a significant impact in a vibrant city environment, where your skills will contribute to effective governance and public service.

Qualifications

• Post-secondary education in Business Administration or CPA required.
• Extensive accounting experience in municipal or private sector accounting.

Responsibilities

• Directs accounting staff and performs various accounting duties.
• Prepares financial statements and conducts financial analysis.

Skills

Accounting

Financial Analysis

Problem-Solving

Communication Skills

Organizational Skills

Conflict Resolution

Teamwork

Education

Post-secondary education in Business Administration

Completion of CPA or equivalent

Tools

SAP

Microsoft Office Suite

Job description

Job Category: Finance, Accounting & Purchasing

Division & Section: Policy, Planning, Finance & Admin, PPF&A Financial Management

Job Type & Duration: Full Time, Permanent

Hourly Rate and Wage Grade: $41.33 - $45.26

Shift Information: Monday to Friday, 35 hours per week

Affiliation: L79 Full-time

Number of Positions Open: 1

Posting Period: 30-Jan-2025 to 13-Feb-2025

Job Summary:

Reporting to the Supervisor, Revenue Services, the Accounting Assistant 1 directs the unit’s staff in performing accounting duties pertaining to accounts receivables, purchasing, internal control and in researching, analyzing and reconciling to general ledger and ensures compliance with established corporate policies, procedures and practices.

Major Responsibilities:

• Performs accounting duties such as reviewing, researching, analyzing and reconciling ledger accounts, setting up and maintaining expenditures and revenue working papers, spreadsheets and reconciliation to general ledger.
• Researches and analyzes financial information to verify validity of transactions processed in SAP.
• Prepares the monthly departmental financial analysis and reports for divisions.
• Prepares and maintains accounts functions including vendor account reconciliation, preparing, reviewing, posting and reconciling journal entries.
• Prepares financial statements and expenditure reports i.e. capital expenditure reports, Council initiated special projects expenditure reports, and reserve fund schedules.
• Reviews financial system reports, i.e. variance, cost center, miscellaneous accounts. Makes comments or corrections as necessary.
• Analyses and reconciles account balances.
• Prepares, reviews, and posts journal entries.
• Co-ordinates projects and assignments.
• Directs accounting staff (example: Accounting Assistant 2 and Accounting Assistant 3) and provides training, advice and guidance as needed.
• Provides assistance on accounting, financial and purchasing related matters to the Divisions, including oversight of accounting functions ensuring compliance with divisional and corporate policies and procedures and all relevant by-laws including interpretation of policies, by-laws, agreements/contracts and council reports.
• Provides financial analysis, claims and other information to the Divisions as requested.
• Creates ad hoc financial system reports for analysis purposes.
• Ensures internal controls for petty cash are maintained in accordance with City by-laws and policies.
• Co-ordinates with the City, Provincial and Federal Auditors.
• Prepares working papers for year-end closing.

Key Qualifications:

Your application must describe your qualifications as they relate to:

• Post-secondary education in Business Administration, Accounting or related field or completion of a professional accounting designation (i.e. CPA) or the approved equivalent combination of education and extensive experience related to accounting and procurement.
• Extensive accounting and purchasing experience in municipal accounting, financial and internal controls applied in an operating environment or relevant private sector experience in accounting, purchasing and financial reporting.
• Considerable experience providing work direction and training to accounting staff.
• Considerable experience using Microsoft Office Suite (e.g. Word, Excel, Outlook and PowerPoint).
• Considerable experience using SAP or an equivalent financial information system.

You must also have:

• Advanced knowledge in investigating and analyzing administrative processes including but not limited to accounting payable, accounts receivable, and/or business process inefficiencies/problems, recommending solutions and implementing decisions and analyzing financial data, preparing financial reports.
• Proficiency in Excel relating to organizing, analyzing, and reporting data for management decision making.
• Excellent organizational and multi-tasking skills, with the ability to work independently with minimum supervision, prioritize work schedules, plan and execute assigned duties within tight timelines.
• Good knowledge and understanding of City’s by-laws, policies, and procedures with respect to purchasing, accounting, accounts payable, accounts receivable and financial reporting.
• Demonstrated ability to establish good working relationships with staff, operating management and outside departments, agencies and clients.
• Well-developed interpersonal skills with a demonstrated ability to communicate effectively both orally and in writing at all organizational levels and other organizations.
• Strong coordination skills with the ability to meet deadlines and work with minimum supervision.
• Excellent conflict resolution and problem-solving skills.
• Ability to work cooperatively as part of a team.
• Ability to exercise independent judgement and discretion in dealing with confidential operational matters.

City of Toronto employees must apply to full-time or part-time employment opportunities posted on the City's Internal Job Posting Portal.

Equity, Diversity and Inclusion

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity.