Accounting Administrator - Maternity Leave Replacement

Mennonite New Life Centre of Toronto; Toronto; On-site; CAD 33,000 - 44,000; Full time

Job summary

The Mennonite New Life Centre of Toronto (MNLC) is seeking an Accounting Administrator for a maternity leave replacement. This 35-hour-week role supports accounting, financial reporting, payments, purchasing, and admin operations under the Director of Administration.

Responsibilities include tracking program expenditures, preparing reports, assisting with budgets and audits, and coordinating with Shared Services. Strong accounting skills and a collaborative, multicultural mindset are essential.

Qualifications

• Degree or diploma in Accounting, Finance, Economics, or related field preferred.
• At least two years of accounting, administration, or business operations experience.
• Advanced QuickBooks experience is required.
• Proficiency with Excel, Word, and databases.
• Strong financial reporting, confidentiality, and communication skills.
• Ability to work independently and manage competing priorities.
• Experience in nonprofit sector and multicultural environment is a plus.
• Fluent in English.

Responsibilities

• Prepare and process vendor payments with proper documentation.
• Record transactions in QuickBooks and maintain ledgers.
• Manage Centre credit cards and supporting docs.
• Prepare monthly bank and card reconciliations.
• Reconcile AP/AR balances monthly.
• Monitor program expenditures and prepare monthly financial reports.
• Support funders' reports and audits.
• Assist with annual budget preparation in QuickBooks.
• Coordinate purchasing, vendor relations, and inventory records.
• Update CanadaHelps donations and issue tax receipts.
• Participate in fundraising events' financial oversight.
• Coordinate maintenance and building operations at Queen Street location.
• Provide general administrative support and team collaboration.

Skills

Attention to details

Organizational skills

Communication skills

Independent work

Team collaboration

Education

Accounting/Finance/Economics degree or diploma

Tools

QuickBooks

Microsoft Excel

Microsoft Word

Databases

Job description

Job Posting: Accounting Administrator - MaternityLeave Replacement

Organization: Mennonite New Life Centre of Toronto(MNLC)
Hours: 35 hours per week
Contract Duration: December 7, 2026, to March 31, 2027, with the possibility of an extension until the end of the maternity leave
Compensation: $28 per hour

Position Summary

The Mennonite New Life Centre of Toronto(MNLC) is seeking a detail-oriented, organized, and adaptable Accounting Administrator for a maternity leave replacement position. Reporting to the Director of Administration, the Accounting Administrator will support the Centre’s accounting, financial reporting, payment processing, purchasing, and administrative operations. The successful candidate will assist with tracking program expenditures, maintaining accurate financial records, preparing financial reports, and supporting organizational budgeting and audit processes.

Working closely with MNLCT’s Shared Services Team and internal stakeholders, the Accounting Administrator will also contribute to purchasing, fundraising, facilities coordination, and general administrative functions. This is a multifaceted role that requires strong accounting skills, attention to detail, sound judgment, and the ability to manage competing priorities in a collaborative, multicultural environment.

Key Responsibilities

Accounting and Financial Administration

• Prepare and process payments to vendors, ensuring accuracy and appropriate documentation.
• Record financial transactions in QuickBooks and maintain accurate accounting records, including journals and the general ledger.
• Administer Centre credit cards, ensuring expenses are accurately recorded, tracked, and supported by appropriate documentation.
• Compile financial documents and supporting records for monthly bank and credit card reconciliations.
• Reconcile accounts payable and accounts receivable balances on a monthly basis.
• Monitor program expenditures and prepare monthly financial reports for Aurora House and other assigned programs.
• Support the preparation of funders' reports and annual organizational and program audits.
• Assist with the preparation of the annual organizational budget in QuickBooks.

Purchasing and Vendor Relations

• Coordinate purchasing activities, including obtaining quotations, placing orders, and tracking deliveries.
• Establish and maintain positive, professional relationships with vendors through clear and timely communication.
• Maintain and update inventory and asset records for the Centre and programs.

Donations and Fundraising Support

• Update donation records in the CanadaHelps portal and reconcile donation data with QuickBooks.
• Prepare and issue annual charitable donation tax receipts.
• Participate in the Centre’s fundraising committee and oversee the financial administration of fundraising events, including tracking expenses and revenues and preparing post-event financial reports.

Facilities and Building Operations

• Play a key role in coordinating maintenance and building operations at the Queen Street location.
• Liaise with building occupants to address day-to-day maintenance issues and coordinate follow-up as needed.

General Administration and Organizational Support

• Perform general administrative duties to support the effective operation of the Centre.
• Collaborate with colleagues and stakeholders across MNLCT to support organizational priorities.
• Participate in team meetings and all-staff meetings, as required.
• Assist with planning and coordinating organizational events and activities.

Qualifications and Requirements

• A degree or diploma in Accounting, Finance, Economics, or a related field is an asset.
• A minimum of two years of experience in accounting, administration, or business operations.
• Advanced knowledge of and hands-on experience with QuickBooks is required.
• Proficiency in Microsoft Office applications, particularly Excel and Word, and experience working with databases.
• Strong financial reporting, organizational, and communication skills.
• Demonstrated ability to maintain strict confidentiality and exercise discretion when handling sensitive financial information, banking records, donor data, personnel information, and other confidential organizational documents.
• Demonstrated ability to work independently, take initiative, solve problems, and manage competing priorities effectively.
• Strong interpersonal skills and a collaborative, service-oriented approach.
• Flexibility and adaptability in a dynamic, team-based environment.
• Experience working in the nonprofit sector and in a multicultural environment is an asset.
• Fluency in English.

Equity, Diversity, and Inclusion

The Mennonite New Life Centre of Toronto is committed to equity, diversity, and inclusion. We encourage applications from individuals belonging to groups that have historically experienced disadvantages and marginalization.

MNLCT is committed to providing accommodation throughout the recruitment and selection process to ensure equitable access for all applicants.

Making a Difference with MNLCT

Are you looking for meaningful work where you can make a positive difference in people's lives?

At the Mennonite New Life Centre of Toronto, we value our staff and are committed to supporting the communities we serve. Join our team and contribute to an organization dedicated to helping newcomers and other community members build brighter futures.