Accounting Administrator

DIVERSEcity Community Resources Society; Surrey; On-site; CAD 65,000 - 89,000; Full time

Job summary

An established industry player is seeking a dedicated Accounting Administrator to join their finance team. This role is pivotal in supporting accounting operations, ensuring timely payments, and maintaining strong relationships with staff and external partners. The ideal candidate will possess a CPA or equivalent, with 1-3 years of relevant experience in a complex environment. You will help streamline processes and enhance efficiency while contributing to a collaborative and inclusive workplace. If you are passionate about finance and community service, this opportunity is perfect for you.

Qualifications

• 1-3 years experience in a complex labor relations environment.
• Strong leadership and ability to work independently and in teams.
• Experience in community-based non-profit societies.

Responsibilities

• Supports accounting operations including accounts receivable and payable.
• Monitors and reports on contract performance and payroll processing.
• Implements process improvements for efficiency.

Skills

Leadership

Analytical Skills

Conflict Resolution

Communication Skills

Organizational Skills

Budget Management

Cross-Cultural Knowledge

Education

Chartered Professional Accountant (CPA)

Certified Payroll Management designation

Equivalent education and experience

Tools

Sage

Payworks

Microsoft Office

Job description

Job Title: Accounting Administrator

Status: Temporary, Full Time, 37.5 hours per week (6 months or return of incumbent)

Start Date: ASAP

Date Posted: May 13, 2024

Closing Date: Open until filled

Salary: This position starts at $65,000 per year and increases to $89,000 per year over a 10-year period. This salary range incorporates experience, yearly salary increments to reward years of service, employee growth, and development within the organization.

Purpose of the Job:

DIVERSEcity Community Resources Society is seeking a full-time Accounting Administrator to support our finance team. Reporting to the Sr. Accounting Administrator, the Assistant Manager is responsible for the finance operations of DIVERSEcity.

Key Responsibilities:

1. Supports accounting operations including accounts receivable, accounts payable, and all statutory reporting/remittances.
2. Reviews accounts payable coding, approval, and ensures payment details are correct; payments are made on time.
3. Supports reconciling all accounts on a monthly basis.
4. Recommends and implements process improvements to enhance efficiency and effectiveness.
5. Monitors, analyzes, and reports on contract performance (financial and otherwise).
6. Develops and maintains positive relationships with staff to provide information and answer questions regarding finance, budgets, and contracts.
7. Liaises with departmental managers to resolve contract and budget issues.
8. Establishes collaborative, high-integrity relationships with funders, partners, colleagues, and government authorities.
9. Ensures accurate and timely processing of bi-weekly payroll for exempt and union employees, in compliance with regulations and laws.
10. Supports year-end payroll tasks, including statutory reporting (T4s, T4As, etc.).
11. Supports the implementation of new accounting or payroll systems, including employee training and manual creation.
12. Assists with the administration of group health, Manulife benefit programs, and employee pension plans.
13. Performs special projects and other duties as required.

Key Liaison:

• Internally with program and administration staff.
• Externally with funders, customers, partners, Canada Revenue Agency, auditors, banks, and CSSEA.

Qualifications:

1. Chartered Professional Accountant or Certified Payroll Management designation, or equivalent education and experience.
2. 1 to 3 years of progressive experience in a complex labor relations environment (preferably non-profit), or an equivalent combination of education, training, and experience.
3. Ability to provide strong leadership and work independently and collegially in a team environment.
4. Ability to analyze information and make sound judgments, demonstrating expertise and credibility.
5. Ability to manage a demanding schedule with competing priorities.
6. Ability to streamline workflow processes and implement continuous improvements.
7. Experience creating highly functioning teams with limited resources.
8. Cross-cultural experience or knowledge of immigrant settlement and integration issues.
9. Experience in community-based non-profit societies.
10. Strong written, oral, and presentation communication skills.
11. Strong negotiation, mediation, conflict resolution, and contract interpretation skills.
12. Strong administrative, organizational, and budget management skills.
13. Experience with Sage (accounting system), Payworks (payroll system), Microsoft Office, and social media/applications.

A criminal record check is required as part of this process.