Accounting & Administration Manager

Kelly; Thames Centre; On-site; CAD 80,000 - 100,000; Full time

Benefits offered by this job

Health benefits after 3 months

Job summary

Kelly is seeking an experienced Accounting & Administration Manager to lead office operations and manage accounting functions in Putnam, ON. The role reports to the General Manager and drives KPIs, reporting, and operational insights to support daily business needs.

You will oversee Customer Service, AR and AP, and collaborate with management to improve processes and efficiency while coaching a growing team in a hands-on environment.

Qualifications

• 5+ years of progressive experience in Office Management, Administration, Accounting Operations or a related leadership role.
• Experience managing an administrative team including Customer Service, AR and AP.
• Strong understanding of accounting operations including AR, AP, reconciliations and financial reporting.

Responsibilities

• Oversee day-to-day office and administrative operations, ensuring priorities, workflows and processes are effectively managed.
• Lead Customer Service, Accounts Receivable and Accounts Payable teams.
• Set priorities, monitor workloads and provide coaching and support to team members.
• Prepare KPIs, operational reports and financial information for Sales and management as required.
• Identify opportunities to improve processes and efficiencies across administrative, accounting and customer service functions.

Skills

Office management

Team leadership

Operational accounting

Reporting & KPIs

Microsoft Excel

ERP experience

Education

CPA designation (asset)

Tools

Ross ERP

Job description

Location: Putnam, ON

Hours: Monday to Friday, 8:00 a.m. – 4:00 p.m.

Salary: $80,000 - $100,000 per year, based on experience

Benefits: Health benefits available after a 3-month probationary period

Our client is seeking an experienced Accounting & Administration Manager with a strong background in Office Management, operational accounting and team leadership. This is a hands‑on leadership role reporting to the General Manager, and will be responsible for supporting the day-to-day administrative and accounting operations of the business while providing management with clear reporting, KPIs and operational insight.

The successful candidate will oversee the Customer Service, Accounts Receivable and Accounts Payable functions, identify opportunities to improve processes and efficiencies, and serve as a key resource for the administrative team. This individual will work closely with the Manager and management team to ensure operations remain organized, efficient and aligned with business needs.

Responsibilities

• Oversee the day-to-day office and administrative operations, ensuring priorities, workflows and processes are effectively managed.
• Manage and provide leadership to the Customer Service, Accounts Receivable and Accounts Payable teams.
• Set priorities, monitor workloads and provide coaching, guidance and support to team members.
• Serve as a resource for the administrative team, answering questions and helping resolve operational issues.
• Identify and implement process improvements and efficiencies across administrative, accounting and customer service functions.
• Oversee operational accounting activities and ensure accurate and timely information is available to management.
• Prepare KPIs, operational reports and financial information for Sales and the management team as required.
• Monitor operational performance and identify trends, issues and opportunities for improvement.
• Participate in operational and management meetings and provide relevant updates, reporting and recommendations.
• Support collaboration between Customer Service, Accounting, Sales and Operations.
• Monitor AR and AP processes, helping ensure timely and accurate processing.
• Support budgeting, forecasting, cost control and financial analysis as required.
• Assist with cash management, reconciliations and other accounting activities as needed.
• Maintain effective procedures, controls and documentation to support consistent and efficient operations.
• Identify opportunities to improve service levels, productivity, accuracy and overall business performance.
• Support management with special projects, business initiatives and other operational requirements.
• Ensure clear and proactive communication with the Manager regarding staffing, operational issues, priorities and opportunities.
• Assist with other projects and responsibilities as required.

Qualifications

• 5+ years of progressive experience in Office Management, Administration, Accounting Operations or a related leadership role.
• Demonstrated experience managing an administrative team, ideally including Customer Service, AR and AP functions.
• Strong operational accounting experience with the ability to prepare KPIs, reports and management information.
• Experience identifying and implementing process improvements and efficiencies.
• Strong understanding of accounting operations, including AR, AP, reconciliations and financial reporting.
• Experience participating in operational or management meetings and presenting information to leadership.
• Strong organizational and time-management skills with the ability to manage competing priorities.
• Excellent problem-solving and decision-making abilities.
• Strong communication and interpersonal skills, with the ability to support and motivate a team.
• Strong Microsoft Office skills, particularly Excel.
• Experience with ERP/accounting systems; Ross ERP experience is an asset.
• CPA designation or progress toward a CPA is an asset but not required.
• Proactive, adaptable and collaborative leadership style.
• Comfortable working in a hands‑on environment where priorities and processes may evolve.

What We're Looking For

The ideal candidate will bring a strong Office Management background combined with operational accounting expertise. This person should be comfortable being hands‑on, managing people and processes, identifying inefficiencies, preparing meaningful reports and KPIs, and working closely with management to keep the business running effectively.

Why Kelly®

As a worker today, it’s up to you to take charge of your career and look for opportunities to learn, grow and achieve your potential. Helping you find what’s next is what we’re all about. We know what’s going on in the evolving world of work—just ask the nearly 500,000 people we employ each year. Connecting with us means getting the support, guidance and opportunities needed to take your career where you may have never imagined.

About Kelly®

At Kelly, we’re always thinking about what’s next and advising job seekers on new ways of working to reach their full potential. In fact, we’re a leading advocate for temporary/non-traditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live. Connecting great people with great companies is what we do best and our employment opportunities span a wide variety of workstyles, skill levels and industries around the world.
Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.
As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks and work‑related resources. The following benefits reflect Kelly's general offerings. Eligibility may vary by assignment, location and job type. Kelly offers eligible employees a group benefit program that includes extended healthcare (drug plan, professional and medical services), dental, life, and emergency travel assistance. In addition, employees are entitled to holiday and vacation pay in accordance with provincial labour law.

About Kelly

Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.
Kelly is committed to providing a workplace environment that is inclusive and respects the dignity of those in our workforce. Consistent with that commitment, Kelly will ensure that persons who are otherwise able to work are not unfairly excluded from doing so based upon any grounds protected by applicable human rights legislation, and will make all reasonable efforts to accommodate the needs of applicants and employees in all employment processes including but not limited to, hiring, advancement, discharge, compensation, or training.

Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice.