Accountant / Administrative Assistant

TalentSphere Staffing Solutions Inc.; Calgary; Hybrid; CAD 40,000 - 55,000; Part time

Benefits offered by this job

Hybrid work model

3–4 day work week

Competitive salary

Benefits

Bonus

Job summary

TalentSphere Staffing Solutions Inc. is partnering with a Calgary-based consulting firm to hire a Book Keeper / Project Assistant and Administrator on a part-time, hybrid basis (24–32 hrs/week).

The role covers accounting and bookkeeping duties along with executive assistant tasks to support project delivery in the construction/design sector.

Competitive 40k–55k salary plus benefits and a flexible 3–4 day work week, with room to grow and learn new software.

Qualifications

• 5 to 15 years of experience in bookkeeping or accounting
• Experience as Project Administrator/Coordinator in construction/design preferred
• Post-secondary education (diploma or degree)
• Ability to learn new software
• Excellent communication and organization skills
• Calgary or surrounding area residency

Responsibilities

• Bookkeeping: accounts payable/receivable and invoicing
• Provide administrative support to senior staff
• Schedule and coordinate meetings and events
• Coordinate municipal submissions (Site Plan Approvals, Building Permits)
• Review quotes with consultants and obtain owner sign-off
• Produce fee letters with senior staff support
• Coordinate internal and external meetings with clients/consultants
• Prepare project documentation and paperwork
• Develop/update project schedules in Microsoft Project
• Check voicemails and make calls
• Complete technical drawings in Revit when required
• Other related tasks as required

Skills

Communication

Organization

Multitasking

Client interaction

Learning software

Education

Post-secondary education

Tools

Revit

Microsoft Project

Job description

Book Keeper / Project Assistant and Administrator

Consulting Firm

Calgary, Alberta

Competitive Salary + Benefits: 40k - 55k annually

Hybrid Work Model

Part time (24 - 32 hours per week / 3-4 days per week)

Other titles: Book Keeper, Accountant, Project Assistant

OUR CLIENT

Our client, a well established consulting firm within the construction industry in Calgary, is hiring for an Accountant or Book keeper who can also work in an Project Administrator / Executive assistant capacity to help with both the accounting and book keeping in a small firm, as well perform a range of executive assistant tasks to help with the successful delivery of project in this reputable architecture and design firm. This firm have a good reputation and excellent design work and offer a collaborative work environment.

THE ROLE

• Book keeping of accounts payable, receivables, managing invoices
• Provide administrative support to senior staff
• Scheduling and coordination of meetings and events
• Coordinating municipal submissions and responses such as applications for Site Plan Approvals and Building Permits
• Reaching out to consultants, reviewing the quotes received for completeness, ensuring coordinating owner has signed off
• Produce Fee letters with support from senior staff
• Coordinating and booking meetings that are both internal and external with clients and consultants.
• Assisting with preparation of proper project documentation and completion of paperwork such as supplemental instructions, proposed changes, field review reports, certificates for payment and response letters
• Developing and updating project schedules in Microsoft Project or related program
• Check voicemails, complete phone calls as required
• Completing technical drawings in Revit when required
• Other related tasks as required

What's Required

The Ideal candidate will possess the following qualities:

• 5 to 15 years of experience working as a Book Keeper or Accountant
• Additional experience as a Project Administrator, Project Coordinator or a similar role for a firm within the construction, engineering or design industry is strongly preferred
• A Post-Secondary Education (diploma or degree)
• Ability and aptitude for learning new software
• Excellent communication and organization skills
• Comfortable interacting with clients, contractors and consultants
• Dedicated to meeting deadlines, attention to detail
• Able to manage a number of tasks on multiple projects simultaneously
• Able to provide and receive feedback positively
• Be located in Calgary or surrounds
• Have good tenure on your resume in previous positions

What You Get In Return

• Opportunity to work in a well regarded design firm
• Flexibility, hybrid work model
• Can be a 3 or 4 day work week
• Plenty of support and assistance in understanding work scope
• Competitive salary, benefits + bonus

What To Do Now

We thank all candidates for their application, however, only those who meet the requirements above will be contacted.

Keywords: Project Administrator, Accountant, Book Keeper Project Coordinator, Contract Administrator, Executive Assistant, Administrative Assistant, Calgary, Alberta

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