Account Receivables Coordinator - Montreal

Groupe Mach; Montreal; On-site; CAD 42,000 - 62,000; Full time

Job summary

Groupe-Mach seeks an Accounts Receivable Coordinator to manage receivables for designated real estate portfolios and ensure timely rent collection. You will conduct aging analyses and support the Property Operations team with collection procedures and documentation management.

You will investigate deposits, manage doubtful accounts, and coordinate with Property Managers and Legal Affairs to optimize cash flow. Proficiency in Microsoft Office is required; knowledge of Yardi is an asset.

Qualifications

• College diploma in Accounting or related field required.
• Minimum of two years in a similar AR role.
• Experience in financial analysis and doubtful accounts management.
• Proficiency with Microsoft Office Suite.
• Knowledge of Yardi accounting systems is an asset.

Responsibilities

• Manage accounts receivable for designated real estate portfolios.
• Perform AR aging analyses and report to Property Managers.
• Investigate unmatched deposits and partial payments with related staff.
• Record receivables and analyze doubtful accounts for write-offs.
• Oversee rent collection and communicate with tenants and managers.
• Follow up to resolve outstanding tenant accounts.
• Process unidentified deposits to reduce unapplied payments.
• Support collection processes with Property Managers and Legal Affairs.
• Ensure proper classification and documentation of tenant data.
• Verify deposits are recorded in the correct accounts and update tenant info.

Skills

Financial analysis

Doubtful accounts management

Microsoft Office proficiency

Education

College diploma in Accounting or related field

Tools

Microsoft Office Suite

Yardi accounting systems

Job description

Reporting to the Director of Accounts Receivable, the Accounts Receivable Coordinator will manage receivables for designated real estate portfolios through detailed analysis, ensuring the timely collection of rent and supporting the Property Operations team with collection procedures and documentation management.

• Conduct periodic and detailed accounts receivable aging analyses for designated real estate portfolios, based on information provided by Property Managers.
• Investigate and follow up on unmatched deposits and partial payments in collaboration with the Real Estate Accounting Technician and, when necessary, the Property Manager.
• Support the recording of receivables as required.
• Analyze doubtful accounts and recommend write-offs for approval by the Director of Accounts Receivable.
• Oversee the collection process to ensure the timely payment of rent owed by tenants.
• Follow up with tenants and Property Managers to resolve outstanding tenant accounts.
• Research and process unidentified deposits to reduce unapplied payments.
• Coordinate the collection and recovery process by supporting Property Managers and acting as a liaison with the Legal Affairs team.
• Ensure the proper classification and documentation of all relevant tenant and receivables information.
• Verify that deposits are properly recorded in the appropriate accounts.
• Update tenant information (payment methods, contact information, etc.) as required.

Qualifications

• College diploma in Accounting or a related field.
• Minimum of two (2) years of experience in a similar position.
• Experience in financial analysis and management of doubtful accounts.
• Proficiency in Microsoft Office Suite.
• Knowledge of Yardi accounting systems is an asset.