Academic Operations Coordinator

University of Waterloo; Southwestern Ontario; On-site; CAD 56,000 - 71,000; Full time

Job summary

The University of Waterloo is seeking an Administrative Coordinator to provide administrative and operational support to the Director, Administrative Officer, Executive Assistant, and the School of Optometry and Vision Science.

This role ensures the efficient coordination of the Director’s Office, supports academic and strategic initiatives, and contributes to the effective delivery of administrative services across the School.

Qualifications

• Education: Undergraduate degree or equivalent combination of education and experience.
• Experience: 2–4 years in administrative support, preferably in academia.
• Proficiency in Microsoft Office and database systems; confidentiality a must.

Responsibilities

• Maintain Director’s schedule and coordinate meetings.
• Prepare agendas, notes, minutes, and supporting documents.
• Support program reviews with data requests and reports.
• Manage office communications and shared email inboxes.
• Assist with facilities, events, and procurement tasks.

Skills

Organizational skills

Time management

Communication

Confidentiality

Interpersonal skills

Problem solving

Education

Undergraduate degree or equivalent

Tools

Microsoft Office

Database systems

Job description

The University of Waterloo is seeking an Administrative Coordinator to provide administrative and operational support to the Director, Administrative Officer, Executive Assistant, and the School of Optometry and Vision Science.

This role ensures the efficient coordination of the Director’s Office, supports academic and strategic initiatives, and contributes to the effective delivery of administrative services across the School.