2627-221 - Placement Assistant (OA13) - Ivany Campus

Nova Scotia Community College; Dartmouth; On-site; CAD 49,000 - 55,000; Full time

Job summary

Nova Scotia Community College is seeking an experienced Placement Assistant to support clinical compliance and scheduling across programs at the Ivany Campus in Dartmouth. The role reports to the Academic Chair and coordinates with faculty and managers to ensure timely placement and reporting.

You will manage compliance systems, submit placement requests through HSPnet, and maintain data accuracy while upholding privacy standards. Strong customer service and teamwork are essential.

Qualifications

• Minimum education: post-secondary certificate/diploma in Office Admin / Admin Professional or Business Admin; or HS diploma with 10+ years related experience.
• At least 3 years full-time equivalent experience in data management including collecting, organizing, validating, and maintaining structured and unstructured data.
• Experience with data management tools, data quality, governance, and supporting data analysis and reporting.
• Experience with databases, spreadsheets, or data platforms; strong data standards, accuracy, security, usability.
• Proficiency in Word, Excel, and SharePoint for information/records management.
• Assets: HSPnet, ParaMed, and PeopleSoft experience.

Responsibilities

• Provide administrative coordination and operational support for clinical compliance and placement scheduling across multiple academic programs.
• Manage student compliance systems (ParaMed), coordinate clinical placement requests via HSPnet, and collaborate with Placement Assistants, faculty and Academic Chairs on reporting, scheduling and placement resolution.
• Ensure affiliation agreements are verified, clinical placements coordinated, and evaluations administered per policy, health authority requirements and privacy standards.

Skills

Equity & inclusion

Interpersonal skills

Customer service

Teamwork

Data management

Cross‑dept collaboration

Healthcare systems knowledge

Organization & prioritization

Lifelong learning

Education

Post-secondary certificate or diploma in Office Administration/Administration Professional or Business Administration

High School diploma with 10+ years related experience (equivalency)

Tools

Microsoft Word

Excel

SharePoint

HSPnet

ParaMed

PeopleSoft

Job description

Operational Support

Placement Assistant (OA13)

Ivany Campus

Dartmouth, Nova Scotia

School of Health & Human Services

Term Full-time Position: Commencing approximately December 7, 2026, and ending approximately June 25, 2027

Application deadline is 11:59PM, November 17, 2026

Competition No. 2627-221

Salary range: $49,045.35 to $54,546.66 annually

Qualifications

Qualifications and Occupational Experience:

• The minimum educational qualification for this position is a post-secondary certificate or diploma in Office Administration/Administration Professional or Business Administration. Or you have the recognized equivalency of a High School diploma and 10 + years of related experience.

• You have a minimum of three (3) years (full-time equivalent) of recent and related occupational experience in data management, including collecting, organizing, validating, and maintaining structured and unstructured data.

• Experience using data management tools and systems, applying data quality and governance best practices, and supporting data analysis and reporting activities.

• Experience working with databases, spreadsheets, or data platforms, with a strong understanding of data standards, accuracy, security, and usability.

• Experience using Microsoft Word, Excel, and SharePoint to create, manage, organize, and maintain information and records.

• Occupational experience that includes HSPnet, ParaMed, and PeopleSoft would be considered an asset.

Relevant Skills and Knowledge

• You demonstrate a commitment to equity, diversity, inclusion, accessibility, and anti-racism.

• You possess excellent interpersonal and communication skills and are able to interact effectively with a diversity of people.

• You are known for your superior customer service skills and can create a relationship of trust beyond the immediate interaction.

• Your superb team working skills enable you to contribute positively to a team environment

• Demonstrated ability to manage multiple datasets efficiently, with strong attention to detail and accuracy.

• Demonstrated ability to communicate effectively and collaborate with individuals across multiple departments while managing competing priorities and meeting established timelines.

• You have specific technical occupational knowledge relating to the various structures and systems of healthcare facilities across Nova Scotia.

• You possess excellent coordination skills that support and inform strategic planning and clinical scheduling of academic programs.

• You demonstrate a strong commitment to excellence in all aspects of your work.

• You are dedicated to life-long learning and maintain currency with systems such as HSPnet and institutional practices used in clinical coordination.

Responsibilities

Reporting to the Academic Chair, School of Health and Human Services, with functional direction from the Manager, School of Health and Human Services, you will:

• Provide administrative coordination and operational support for clinical compliance and placement scheduling across multiple academic programs.
• Manage student compliance systems (ParaMed), coordinate and submit clinical placement requests through HSPnet, and collaborate with other Placement Assistants, faculty and Academic Chairs with reporting, scheduling, and placement resolution.
• Ensure affiliation agreements are verified, clinical placements are accurately coordinated, and evaluation processes are administered in accordance with institutional policies, health authority requirements, and privacy standards.

Candidates selected for interviews will be expected to provide at least three recent, occupational references. The successful candidate will be expected to provide official transcripts to show proof of academic achievements.

NSCC is committed to the full inclusion of all applicants. As part of this commitment, NSCC will ensure that applicants are provided reasonable accommodations, as required. If accommodation is needed to participate in the job application process, please contact Jaclynn Kelly, HR & Talent Consultant, at [e-mail]. Our Employee Workplace Accommodation Policy can be found here.

Unfortunately, we cannot accept late or paper applications.