2627-213 - Records Administrator (CS4) - Central Office

Nova Scotia Community College - NSCC; Halifax; On-site; CAD 49,000 - 60,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plans

Life Insurance

Disability Insurance

Employee Assistance Program

Tuition Aid

Wellness Programs

Job summary

Nova Scotia Community College (NSCC) in Halifax, NS seeks a Records Administrator (CS4) to manage applicant records and support admissions with precise documentation and timely processing. The role emphasizes accuracy, process improvement and customer service in a busy, in-person environment.

The successful candidate will collaborate within a team, handle competing priorities, and contribute to a positive student experience while advancing knowledge of MS Office and PeopleSoft in a

Qualifications

• Post-secondary diploma in Business, Office Administration or related discipline.
• Minimum 2 years of records management or office administration experience.
• Experience in post-secondary environment is an asset.
• Familiar with Microsoft Office Suite, Email and PeopleSoft (ERP).
• Comfortable in a digital environment and adopting new technology.

Responsibilities

• Receiving, reviewing, interpreting, processing, auditing and maintaining applicant records.
• Developing and improving administrative processes for admissions workflow.
• Providing high level customer service to internal and external clients.

Skills

Office Admin Diploma

Two years experience

Post-secondary asset

MS Office & PeopleSoft

Digital environment adept

Education

Post-secondary diploma in Business/Office Admin

Tools

Microsoft Office Suite

PeopleSoft ERP

Job description

Department of Enrolment & Registrar

Discover The Opportunity

Halifax, NS

In-person

Education and Training

Experienced

Term

Competition Number: 2627-213

Benefits

• Health Insurance
• Dental Insurance
• Paid Time Off
• Retirement Plans
• Life Insurance
• Disability Insurance
• Employee Assistance Program
• Tuition Aid
• Wellness Programs

Operational Support

Records Administrator (CS4)

Education

IT Campus/Central Office

Halifax, Nova Scotia

Term, Full Time Position: Commencing approximately November 23, 2026 and ending December 10, 2027

Application deadline is 11:59PM, October 29, 2026

Competition No. 2627-213

Salary range: $48,761.79 to $59,757.62 annually

What you'll do

Responsibilities

• Receiving, reviewing, interpreting, processing, auditing and maintaining applicant records and documentation, ensuring information is accurate, complete and managed in a timely manner.
• Developing, maintaining and improving administrative processes and procedures that support the efficient and accurate progression of applications through the admissions process.
• Providing a high level of customer service to internal and external clients, responding to inquiries, resolving issues and supporting a positive applicant experience.

The Records Administrator works both independently and collaboratively within a team to manage competing priorities, meet deadlines and maintain accuracy in a high-volume environment. The role requires strong attention to detail, sound judgment, problem-solving skills and a commitment to continuous improvement.

As a systems-minded professional, the Records Administrator identifies opportunities to streamline processes, improve workflows and enhance operational efficiency, while recognizing how their work contributes to the broader admissions process and overall student experience.

What you'll need

Qualifications

Qualifications and Occupational Experience:

• The minimum educational qualification for this position is a post-secondary diploma in Business, Office Administration, or related discipline.
• You have a minimum of 2 years of recent and related occupational experience in records management or office administration.
• Occupational experience in post-secondary would be considered an asset.
• You are familiar with and comfortable using computer applications such as the Microsoft Office Suite, E-mail, and PeopleSoft (or similar ERP system)
• You are comfortable working in a digital environment; you take responsibility for acquiring knowledge about advancing technology; and you are committed to using technology in advancing your work

Relevant Skills And Knowledge

• You demonstrate a commitment to diversity and inclusion
• You possess excellent interpersonal skills and can interact at all levels of an organization
• You are known for your superior customer service skills and can create a relationship of trust beyond the immediate interaction
• Your superb team working skills enable you to contribute positively to a team environment
• You are known for your problem solving and critical thinking skills
• You are a strong communicator
• You possess strong technical, coordination, and records management skills, with a focus on student records.

A Little Bit About Us

Nova Scotia Community College

We value Diversity and Inclusion

The College values diversity and inclusion and is committed to employment equity. We encourage applications from all qualified candidates including Mi'kmaq, Aboriginal/Indigenous Persons, Black/African Nova Scotians, members of racially visible communities, persons with disabilities, persons of a minority sexual orientation, gender identity and/or expression, and women. Applicants from these communities wishing to self-identify may do so by completing the online questionnaire within the application.

NSCC is organized into six campus regions and one stand-alone campus. Each region and stand-alone campus is led by a designated Principal and regional management team which supports NSCC's commitment to accessible, high-quality education across the province.

• Eastern Region: Includes Pictou Campus, Strait Area Campus, and Wagmatcook Learning Centre
• Northern Region: Includes Truro Campus, Cumberland Campus, and Amherst Learning Centre
• Metro Region: Includes Akerley Campus and IT Campus
• Southwest Region: Includes Lunenburg, Shelburne, Burridge Campuses, and Digby Learning Centre
• Valley Region: Includes Kingstec Campus, Annapolis Valley Campus, and the Centre of Geographic Sciences (COGS)
• Sydney Waterfront and eCampus Region: Includes Sydney Waterfront Campus and eCampus

Stand-Alone Campus

• Ivany Campus

Are you interested?

Work With Us

Candidates selected for interviews will be expected to provide at least three recent, occupational references. The successful candidate will be expected to provide official transcripts to show proof of academic achievements.

NSCC is committed to the full inclusion of all applicants. As part of this commitment, NSCC will ensure that applicants are provided reasonable accommodations, as required. If accommodation is needed to participate in the job application process, please contact Nikki Berrigan, HR & Talent Consultant, at [e-mail]. Our Employee Workplace Accommodation Policy can be found here.