2627-210 - Workforce Development Process & Planning Coordinator - Central Office

Nova Scotia Community College; Halifax; On-site; CAD 75,000 - 93,000; Full time

Job summary

Nova Scotia Community College is seeking a professional to join the Academic Equity & Quality team as a Workforce Development Process & Planning Coordinator at the Central Office, IT Campus. The role focuses on coordinating continuing education and contract training offerings, fostering student-centered learning, and ensuring delivery excellence.

You will work closely with academic schools and external partners to plan, schedule, and execute projects while maintaining strong communication and

Qualifications

• Diploma in Business Administration or equivalent required.
• Minimum 3 years full-time related experience in project coordination.
• Strong project management and team collaboration abilities.
• Experience organizing large volumes of information and documentation.
• Excellent stakeholder relationship building across a matrix organization.
• Detail-focused, proactive, and able to work independently with minimal supervision.
• Proficient with Microsoft Office, Teams, SharePoint and Power BI.

Responsibilities

• Coordinate projects and learning opportunities with academic schools, campuses, external clients and faculty.
• Lead logistics planning: course scheduling, space booking, equipment, faculty coordination and registrations.
• Serve as a student contact, respond to inquiries and connect to supports.
• Collaborate with stakeholders to support contract training delivery.
• Develop streamlined workflows and maintain documentation templates and processes.
• Coordinate purchasing in line with policy: quotes, DPOs, journal vouchers, invoices.
• Liaise with external partners or funders to meet project requirements.

Skills

Project coordination

Stakeholder management

Documentation

Time management

Customer service

Communication skills

Multitasking

Education

Diploma in Business Administration or equivalent

Tools

Power BI

SharePoint

Microsoft Teams

Microsoft Office Suite

Job description

Professional Support

Workforce Development Process & Planning Coordinator

Central Office, IT Campus

Academic Equity & Quality

Term Full-time Position: Commencing approximately November 9th, 2026 and ending approximately March 31st, 2027.

Application deadline is 11:59PM, October 29th 2026

Competition No. 2627-210

The salary scale for Professional Support 3 is based on steps that range from $74,712.27 - $93,456.74. New Professional Support employees may receive up to a maximum of seven steps for relevant occupational experience which is $81,859.58 annually.

Qualifications

Qualifications and Occupational Experience:

• The minimum educational qualification for this position is a Diploma in Business Administration or equivalent, (a diploma in office management, paralegal, business intelligence or business analytics, could all be deemed equivalent).
• You have a minimum of 3 years (full-time equivalent) of recent and related occupational experience in project coordination and systems support.
• Strong project management skills and ability to work efficiently and effectively both autonomously and in small teams.
• Experience in managing, organizing and coordinating a high volume of information and documentation.
• Strong ability to build relationships with key stakeholders and collaborate effectively across a matrix organization.
• Demonstrated commitment to accuracy, details, and deadlines.
• Detail oriented, self-motivated with strong problem-solving skills and able to work independently with minimal supervision.
• You are familiar with and comfortable using computer applications such as Microsoft Office Suite, e-mail, Microsoft Teams, SharePoint and Power BI.
• You possess exceptional organizational skills with a strong focus on customer service.
• Ability to manage multiple projects and ensure delivery timeliness.
• Values diversity and cultural proficiency while constantly encouraging cross-cultural understanding of all NSCC partners.

Relevant Skills and Knowledge

• You demonstrate a commitment to equity, diversity, inclusion, accessibility and anti-racism
• You demonstrate a commitment to student success with strong interpersonal skills to support learners at various stages of their education.
• Demonstrated ability to manage multiple projects and prioritize in a dynamic, high-volume environment.
• You are proactive in your work, able to plan and prioritize next steps independently, while keeping your team informed along the way.
• You take ownership of your work and follow through on commitments, helping to keep projects on track through thoughtful coordination and timely communication.
• Your superb team working skills enable you to contribute positively to a team environment.
• You are known for your problem solving and critical thinking skills.
• You are a strong communicator.
• You have a strong ability to build relationships with key stakeholders (including Principals, Deans, Academic Chairs, and other central departments).
• You possess excellent coordination skills specifically related to coordinating online files, and file management with a large variety of projects.

Responsibilities

What you'll be doing...

The Process & Planning Coordinator is a key member of the Academic Equity and Quality team, responsible for supporting the planning, development, execution and stewardship of continuing education and contract training offerings. This role plays a central function in coordinating student-centered learning opportunities, improving systems and ensuring delivery excellence across our work.

Reporting to the Manager, Workforce Development, Process & Planning, the coordinator will:

• Coordinate projects and learning opportunities by liaising with academic schools, campuses, external clients, subject matter experts and faculty.
• Take ownership of logistics and planning, including course scheduling, space and equipment bookings, faculty coordination, registration processes, and campus support coordination
• Be a key point of contact for students by responding to inquiries, connecting them to college supports, monitoring retention and gathering feedback.
• Collaborate with other key stakeholders invested in the delivery of contract training learning to leverage systems to support delivery.
• Manage documentation, templates and processes contributing to the development of streamlined, repeatable workflows for future projects.
• Coordinate purchasing activities in alignment with the College's procurement policy, including sourcing and obtaining quotes, preparing Departmental Purchase Orders (DPOs) for approval, journal vouchers, and collecting invoices for submission to Accounts Payable.
• Liaise with external partners or funders as required to meet project requirements.

NSCC is committed to the full inclusion of all applicants. As part of this commitment, NSCC will ensure that applicants are provided reasonable accommodations, as required. If accommodation is needed to participate in the job application process, please contact Nikki Berrigan, HR & Talent Consultant, at [e-mail]. Our Employee Workplace Accommodation Policy can be found here.

Unfortunately, we can not accept late or paper applications.