2627-177 - Administrative Assistant (CLA3) - Central Office

Nova Scotia Community College; Halifax; On-site; CAD 59,000 - 70,000; Full time

Job summary

Nova Scotia Community College is seeking an Administrative Assistant (CLA3) to provide confidential support to the Dean and the Office on a range of sensitive matters. You will manage calendars, schedules, appointments, and coordinate meetings and related logistics.

You will handle expense claims and invoices, maintain organized filing systems, and act as a key contact for the School of Health and Human Services, delivering professional service to faculty, staff, and students.

Qualifications

• Post-secondary credential from a Business or Administrative Professional program; HS with significant admin experience also considered.
• Minimum of three years full-time equivalent admin experience in general office administration and/or Administrative Assistant experience.
• Proficient with computer applications such as the Microsoft Office Suite, E-mail, SharePoint, MS Teams and Acrobat.
• Project Management Professional certification would be an asset.
• Experience processing and tracking DPOs would be an asset.
• Comfortable working in a digital environment and using technology to enhance the student experience.

Responsibilities

• Provide confidential administrative support to the Dean and Office on a range of sensitive and organizational matters.
• Manage calendars, schedules, and appointments, balancing competing priorities and deadlines.
• Coordinate meetings and related logistics.
• Prepare and distribute meeting agendas, materials, and minutes; coordinate follow-up activities.
• Coordinate, organize, and track information to support effective communication, decision-making, and follow-up.
• Serve as a key point of contact for the School, providing responsive and professional service to faculty, staff, students, and other clients.
• Oversee the processing and tracking of expense claims and invoices.
• Maintain accurate and well-organized electronic and hard-copy filing systems.

Skills

Interpersonal skills

Customer service

Team player

Problem solving

Communication skills

Coordination

Information management

Education

Post-secondary credential in Business or Administrative Professional program

High school diploma with significant admin experience

Tools

Microsoft Office Suite

SharePoint

MS Teams

Outlook

Excel

Acrobat

Job description

Administrative Assistant (CLA3)

Education

Central Office/Institute of Technology Campus, Halifax NS

or Cumberland Campus Amherst Learning Center, Amherst NS

School of Health and Human Services

Continuing Full-time Position: Commencing approximately October 13, 2026

Application deadline is 11:59PM, September 22, 2026

Competition No. 2627-177

Salary range: $59,405.17 to $69,888.44 annually

Although this position reports centrally into the IT campus, the Cumberland Campus may also be considered as an alternate work location, subject to space availability and operational requirements.

Qualifications

Qualifications and Occupational Experience:

• The minimum educational qualification for this position is a post-secondary credential from a Business or Administrative Professional program. High school completion with significant years of administrative experience will also be considered.
• You have a minimum of three (3) years (full-time equivalent) of recent and related occupational experience in general office administration and/or Administrative Assistant experience. You have specific experience in managing the administration of a fast-paced office.
• You are familiar with and comfortable using computer applications such as the Microsoft Office Suite, E-mail, SharePoint, MS Teams, and Acrobat.
• Project Management Professional certification and experience would be considered an asset.
• Experience processing and tracking DPOs would be considered an asset.
• You are comfortable working in a digital environment; you take responsibility for acquiring knowledge about advancing technology; and you are committed to using technology to create an exceptional student experience.

Relevant Skills and Knowledge:

• You demonstrate a commitment to equity, diversity, inclusion, accessibility, and anti-racism.
• You possess excellent interpersonal skills that enable you to interact at all levels of an organization.
• You are known for your superior customer service skills and are able to create a relationship of trust beyond the immediate interaction.
• Your superb team working skills enable you to contribute positively to a team environment.
• You have specific technical occupational knowledge and skill in SharePoint design/maintenance, Excel spreadsheet design and Outlook calendar management.
• You are known for your problem solving and critical thinking skills.
• You are a strong communicator.
• You possess excellent coordination skills specifically related to coordinating events, meeting/event logistics, workflow, etc.)
• You have proven records and information management skills and abilities.
• You have demonstrated strength in supporting a team.
• You demonstrate a strong commitment to excellence.
• You are dedicated to life-long learning as demonstrated by your educational journey.
• You show a strong commitment to community involvement.

Responsibilities

What you will be doing…

As the Administrative Assistant, you will have overall responsibility for the day-to-day administrative functions of the Office of the Dean, School of Health and Human Services. You will:

• Provide confidential administrative support to the Dean and Office on a range of sensitive and organizational matters.
• Manage calendars, schedules, and appointments, balancing competing priorities and deadlines.
• Coordinate meetings and related logistics,
• Prepare and distribute meeting agendas, materials, and minutes, and coordinate follow-up activities.
• Coordinate, organize, and track information to support effective communication, decision-making, and follow-up.
• Serve as a key point of contact for the School, providing responsive and professional service to faculty, staff, students, and other clients.
• Oversee the processing and tracking of expense claims and invoices.
• Maintain accurate and well-organized electronic and hard-copy filing systems.

You are versatile, flexible and experienced in supporting administrative activities. This position requires a high level of initiative with an incumbent who anticipates needs and takes proactive measures within their scope of authority. You will be an integral contact person providing quality service to clients of the School of Health and Human Services.

Candidates selected for interviews will be expected to provide at least three recent, occupational references. The successful candidate will be expected to provide official transcripts to show proof of academic achievements.

NSCC is committed to the full inclusion of all applicants. As part of this commitment, NSCC will ensure that applicants are provided reasonable accommodations, as required. If accommodation is needed to participate in the job application process, please contact Nikki Berrigan, HR & Talent Consultant at [e-mail]. Our Employee Workplace Accommodation Policy can be found here.