School Based Administrative Assistant

Halifax Regional Centre for Education (HRCE; Halifax; On-site; CAD 42,000 - 47,000; Part time

Benefits offered by this job

Work-life balance

Competitive pay & time off

Pension plan

Sick time benefits

Career growth

Employee Assistance Program

Job summary

Halifax Regional Centre for Education (HRCE) is seeking a part-time School Based Administrative Assistant for Basinview Drive Community School. The role supports daily operations, works with students and staff, and reports to the School Principal.

The position is 20% and permanent, with a 10-month schedule aligning to the school year. Starting September 2026, it offers pension, benefits, and career development opportunities within HRCE.

Qualifications

• Completion of a diploma/certificate program in Office Administration/Management, Secretarial Science, or equivalent.
• Minimum two (2) years recent experience in a fast-paced office environment with word processing, spreadsheets and databases.
• Willingness to train in job-related software including an advanced Student Information System, accounting software and website maintenance.

Responsibilities

• Provide administrative support to the school in day-to-day operations.
• Work in a team-based environment reporting to the School Principal.
• Maintain professionalism with the general public, students, staff and external agencies.

Skills

Two years experience

Willingness to train in software

Education

Diploma/Certificate in Office Administration/Management or Secretarial Science

Tools

Student Information System

Accounting software

Website maintenance

Job description

Position: School Based Administrative Assistant

Location: Basinview Drive Community School

Department:

Assignment: Administrative Assistant

Status: Permanent

Percentage: 20%

Start Date: Tuesday, September 22 2026

End Date: Saturday, July 31 2027

The Halifax Regional Centre for Education (HRCE) is the largest Centre for Education in Atlantic Canada with over 11,000 full-time, part-time and casual employees. Serving more than 58,000 students in 137 schools, our geographic region spans a 350 km radius. Add yourself to a world of learning today!

HRCE offers:

• Attractive schedules offering work/life balance
• Competitive compensation and time off
• Defined benefit pension plan with contributions matched by the employer
• Access to generous sick time benefits
• Excellent career opportunities and potential for professional growth and development
• Employee and Family Assistance Program

School Based Administrative Assistants are members of the Nova Scotia Government and General Employees Union, Local 53 (NSGEU). The NSGEUcollective agreement can be accessed byclicking HERE .

The School Based Administrative Assistant shall provide the required administrative support to the school in all aspects of its day to day operations. A School Based Administrative Assistant works in a team-based environment and displays a high degree of professionalism and diplomacy in dealing with the general public, students, staff, volunteers and outside agencies. Consistent with Department of Education and Early Childhood Development and Halifax Regional Centre for Education policies, the Administrative Assistant will work within an established accountability framework to ensure maximum results are achieved in delivering support services to schools. Working collaboratively within the school, the Administrative Assistant reports directly to the School Principal.

Qualifications

• a) Completion of a diploma/certificate program from a recognized institution in Office Administration/Management, Secretarial Science, or an acceptable equivalent obtained through relevant job training and experience;
• b) Minimum two (2) years recent experience in a fast-paced office environment utilizing an advanced computer system with proficiency in word processing, spreadsheets and databases;
• c) Willingness to train in job-related software programs including an advanced Student Information System, accounting software and website maintenance required.

Rate of Pay

The starting hourly rate is $27.15. Rates are based on a five (5) step scale with step increases occurring annually in accordance with the Collective Agreement as shown below.

Step

Hourly Rate

Annual Salary based on a 10-month schedule

Step 1

$27.15

$41,811.00

Step 2

$27.79

$42,796.60

Step 3

$28.47

$43,843.80

Step 4

$29.09

$44,798.60

Step 5

$30.22

$46,538.80

This is a 10-month per year position with a work schedule in accordance with the school year calendar which includes time off at Christmas and March Break. Permanent Administrative Assistants (10-month) remain at the same site annually and are placed on layoff when school is not in session for the months of July and August (unpaid period).

Hours of Work

Administrative Assistants working a full 7-hour day are entitled to an unpaid lunch break of at least one-half (1/2) hour and up to one (1) hour to be scheduled in consultation with the immediate supervisor.

In accordance with Article 21.03 (b) of theNSGEUCollective Agreement the start date of the position may vary from the date listed above should the successful applicant be a bargaining unit employee.

Nova Scotia’s Regional Centres for Education and the Conseil scolaire acadien provincial (CSAP) are committed to an inclusive education system that supports the well-being and achievement of every student and is high-quality, culturally and linguistically responsive.

The Halifax Regional Centre for Education (HRCE) is actively working to hire individuals from under-represented groups, particularly people of African Nova Scotian, African Canadian and African ancestry and Mi'kmaw/Indigenous ancestry, to work toward equitable representation within all employee groups. Equitable hiring strengthens the knowledge and expertise in our schools, and supports our public education system in establishing schools as safe, caring, and accessible learning spaces that support all students. This will provide opportunities for students to see themselves reflected throughout their schools, learning resources, and within their learning experiences.

HRCE has a Recruitment, Selection and Hiring of Staff Policy and we actively encourage applications from under-represented groups, particularly people of African Nova Scotian, African Canadian and African ancestry and Mi'kmaw/Indigenous ancestry, in compliance with the applicable collective agreements or terms and conditions of employment. Applicants are encouraged to complete the Diversity Management section under the Questionnaire heading in the online resume.

Employment with the Halifax Regional Centre for Education is contingent upon providing a satisfactory Criminal Records Check with a Vulnerable Sector Search and Child Abuse Registry Search.