2627-177 - Administrative Assistant (CLA3) - Central Office

Nova Scotia Community College - NSCC; Halifax; On-site; CAD 59,000 - 70,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plans

Pension plan

Life Insurance

Disability Insurance

Employee Assistance Program

Tuition Aid

Job summary

Nova Scotia Community College in Halifax is seeking an experienced Administrative Assistant (CLA3) to provide confidential support to the Dean and the Office, manage calendars, meetings, and communications, and coordinate logistics for the School of Health and Human Services.

The role requires a post-secondary credential in a Business or Administrative Program, at least three years of related experience, and strong Microsoft Office/SharePoint/Outlook skills.

Qualifications

• Post-secondary credential in a Business or Administrative Professional program or equivalent.
• Minimum three years of related administrative office experience.
• Experience with Microsoft Office, SharePoint, MS Teams and Acrobat.
• Project Management certification is an asset.

Responsibilities

• Provide confidential administrative support to the Dean and Office on sensitive matters.
• Manage calendars, schedules, and appointments; balance priorities and deadlines.
• Coordinate meetings and logistics; prepare agendas, materials, and minutes.
• Track information to support communication and decision-making; follow-up actions.
• Serve as a key contact for the School, delivering professional service.
• Oversee expense claims, invoices, and filing systems.

Skills

Microsoft Office Suite

SharePoint

MS Teams

Email/Outlook

Acrobat

Education

Post-secondary credential in Business or Administrative Professional program

High school completion with significant administrative experience

Tools

SharePoint design/maintenance

Excel spreadsheet design

Outlook calendar management

Job description

Discover

The Opportunity

Halifax, NS

In-person

Education and Training

Experienced

Full-time

Competition Number: 2627-177

Benefits

• Health Insurance
• Dental Insurance
• Paid Time Off
• Retirement Plans
• Pension plan
• Life Insurance
• Disability Insurance
• Employee Assistance Program
• Tuition Aid

Administrative Assistant (CLA3)

Education

Central Office/Institute of Technology Campus, Halifax NS

or Cumberland Campus Amherst Learning Center, Amherst NS

School of Health and Human Services

Continuing Full-time Position: Commencing approximately October 13, 2026

Application deadline is 11:59PM, September 22, 2026

Competition No. 2627-177

Salary range: $59,405.17 to $69,888.44 annually

Although this position reports centrally into the IT campus, the Cumberland Campus may also be considered as an alternate work location, subject to space availability and operational requirements.

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What you'll do

Responsibilities

What you will be doing…

• Provide confidential administrative support to the Dean and Office on a range of sensitive and organizational matters.
• Manage calendars, schedules, and appointments, balancing competing priorities and deadlines.
• Coordinate meetings and related logistics,
• Prepare and distribute meeting agendas, materials, and minutes, and coordinate follow-up activities.
• Coordinate, organize, and track information to support effective communication, decision-making, and follow-up.
• Serve as a key point of contact for the School, providing responsive and professional service to faculty, staff, students, and other clients.
• Oversee the processing and tracking of expense claims and invoices.
• Maintain accurate and well-organized electronic and hard-copy filing systems.

You are versatile, flexible and experienced in supporting administrative activities. This position requires a high level of initiative with an incumbent who anticipates needs and takes proactive measures within their scope of authority. You will be an integral contact person providing quality service to clients of the School of Health and Human Services.

What you'll need

Qualifications

Qualifications and Occupational Experience

• The minimum educational qualification for this position is a post-secondary credential from a Business or Administrative Professional program. High school completion with significant years of administrative experience will also be considered.
• You have a minimum of three (3) years (full-time equivalent) of recent and related occupational experience in general office administration and/or Administrative Assistant experience. You have specific experience in managing the administration of a fast-paced office.
• You are familiar with and comfortable using computer applications such as the Microsoft Office Suite, E-mail, SharePoint, MS Teams, and Acrobat.
• Project Management Professional certification and experience would be considered an asset.
• Experience processing and tracking DPOs would be considered an asset.
• You are comfortable working in a digital environment; you take responsibility for acquiring knowledge about advancing technology; and you are committed to using technology to create an exceptional student experience.

Relevant Skills And Knowledge

• You demonstrate a commitment to equity, diversity, inclusion, accessibility, and anti-racism.
• You possess excellent interpersonal skills that enable you to interact at all levels of an organization.
• You are known for your superior customer service skills and are able to create a relationship of trust beyond the immediate interaction.
• Your superb team working skills enable you to contribute positively to a team environment.
• You have specific technical occupational knowledge and skill in SharePoint design/maintenance, Excel spreadsheet design and Outlook calendar management.
• You are known for your problem solving and critical thinking skills.
• You are a strong communicator.
• You possess excellent coordination skills specifically related to coordinating events, meeting/event logistics, workflow, etc.)
• You have proven records and information management skills and abilities.
• You have demonstrated strength in supporting a team.
• You demonstrate a strong commitment to excellence.
• You are dedicated to life-long learning as demonstrated by your educational journey.
• You show a strong commitment to community involvement.

A Little Bit About Us

Nova Scotia Community College

We value Diversity and Inclusion

The College values diversity and inclusion and is committed to employment equity. We encourage applications from all qualified candidates including Mi'kmaq, Aboriginal/Indigenous Persons, Black/African Nova Scotians, members of racially visible communities, persons with disabilities, persons of a minority sexual orientation, gender identity and/or expression, and women. Applicants from these communities wishing to self-identify may do so by completing the online questionnaire within the application.

NSCC is organized into six campus regions and one stand-alone campus. Each region and stand-alone campus is led by a designated Principal and regional management team which supports NSCC's commitment to accessible, high-quality education across the province.

• Eastern Region: Includes Pictou Campus, Strait Area Campus, and Wagmatcook Learning Centre
• Northern Region: Includes Truro Campus, Cumberland Campus, and Amherst Learning Centre
• Metro Region: Includes Akerley Campus and IT Campus
• Southwest Region: Includes Lunenburg, Shelburne, Burridge Campuses, and Digby Learning Centre
• Valley Region: Includes Kingstec Campus, Annapolis Valley Campus, and the Centre of Geographic Sciences (COGS)
• Sydney Waterfront and eCampus Region: Includes Sydney Waterfront Campus and eCampus

Stand-Alone Campus

• Ivany Campus

Are you interested?

Work With Us

Candidates selected for interviews will be expected to provide at least three recent, occupational references. The successful candidate will be expected to provide official transcripts to show proof of academic achievements.

NSCC is committed to the full inclusion of all applicants. As part of this commitment, NSCC will ensure that applicants are provided reasonable accommodations, as required. If accommodation is needed to participate in the job application process, please contact Nikki Berrigan, HR & Talent Consultant at [e-mail]. Our Employee Workplace Accommodation Policy can be found here.

Unfortunately, we cannot accept late or paper applications.