2627-175 - Administrative Assistant (OA11) - IT Campus

Nova Scotia Community College - NSCC; Halifax; On-site; CAD 46,000 - 52,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plans

Life Insurance

Disability Insurance

Employee Assistance Program

Tuition Aid

Wellness Programs

Job summary

Nova Scotia Community College (NSCC) seeks an Administrative Assistant 2 (OA11) to support the Facilities and Engineering Department in Halifax. The role emphasizes confidential administrative tasks, calendar and records management, and liaison with campus communities.

Ideal candidates will have a post-secondary certificate/diploma in Business or Office Administration and at least two years of related experience, with strong MS Office skills and excellent customer service and communication

Qualifications

• The minimum educational qualification for this position is a post-secondary certificate or diploma in Business or Office Administration combined with a minimum of two years' (full-time equivalent) recent and related experience in a fast-paced office environment.
• Occupational experience in facilities management would be an asset.
• Familiar with Microsoft Office Suite (Outlook, Excel, SharePoint, Office 365) and comfortable with large databases; experience with Maintenance Management systems is a plus.

Responsibilities

• Provide confidential day-to-day administrative and organizational support to the Facilities Manager.
• Provide a full range of administrative support services.
• Manage day-to-day administrative functions, calendar management, records, file management, project support, and coordination with internal/external communities.

Skills

Microsoft Office

Outlook

Excel

SharePoint

Office 365

Customer service

Interpersonal skills

Communication

Education

Business Administration Diploma

Office Administration Diploma

High School Diploma with 10+ years experience

Tools

Maintenance Management systems

Job description

Discover

The Opportunity

Halifax, NS

Education and Training

Experienced

Full-time

Competition Number: 2627-175

Benefits

• Health Insurance
• Dental Insurance
• Paid Time Off
• Retirement Plans
• Life Insurance
• Disability Insurance
• Employee Assistance Program
• Tuition Aid
• Wellness Programs

Operational Support

Administrative Assistant 2 (OA11)

Institute of Technology Campus

Halifax, Nova Scotia

Department of Facilities and Engineering

Continuing Full-time Position

Commencing approximately November 9, 2026

Application deadline is 11:59PM, September 17, 2026

Competition No. 2627-175

Salary range: $46,293.35.04 to $51,796.00 annually

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What you'll do

Responsibilities

What you will be doing...

As part of the Facilities and Engineering Department, you will:

• Provide confidential day-to-day administrative and organizational support to the Facilities Manager.
• Provide a full range of administrative support services.
• Manage the day-to-day administrative and supportive functions, activities, and programs of the office. This entails logistical planning for meetings, calendar management, record keeping, file management, project management support, and liaising with internal and external communities, as well as other related administrative duties, as required.

What you'll need

Qualifications

Qualifications and Occupational Experience

• The minimum educational qualification for this position is a post-secondary certificate or diploma in Business or Office Administration combined with a minimum of two years' (full-time equivalent) recent and related experience in a fast-paced office environment. Or you have the recognized equivalency of a high school diploma with significant (10+) years of administrative experience.
• Occupational experience that includes working in a facilities management environment would be considered an asset.
• You are familiar with and comfortable using computer applications such as the Microsoft Office Suite, including Outlook and have strong, demonstratable knowledge of Excel, SharePoint and Office 365.
• Experience working with large databases as well as Maintenance Management systems would be considered an asset.
• You are comfortable working in a digital environment; you take responsibility for acquiring knowledge about advancing technology; and you are committed to using technology in advancing your work.

Relevant Skills And Knowledge

• You demonstrate a commitment to equity, diversity, inclusion, accessibility, and anti-racism.
• You possess excellent interpersonal skills and are able to interact at all levels of an organization.
• You are known for your superior customer service skills and are able to create a relationship of trust beyond the immediate interaction.
• Your superb team working skills enable you to contribute positively to a team environment.
• You have specific technical occupational knowledge and skill in project management and organization.
• You are known for your problem solving and critical thinking skills.
• You are a strong communicator.
• You possess excellent coordination skills specifically related to organizing and prioritizing requests, scheduling and logistics.
• You have proven records and information management skills and abilities specifically related to project management and legal documents.
• You have strong attention to detail and task prioritization skills.
• You demonstrate a strong commitment to excellence.
• You are dedicated to life-long learning.
• You show a strong commitment to community involvement.

We're looking for

Core Skills

Administrative Assistants

A Little Bit About Us

Nova Scotia Community College

The College values diversity and inclusion and is committed to employment equity. We encourage applications from all qualified candidates including Mi'kmaq, Aboriginal/Indigenous Persons, Black/African Nova Scotians, members of racially visible communities, persons with disabilities, persons of a minority sexual orientation, gender identity and/or expression, and women. Applicants from these communities wishing to self-identify may do so by completing the online questionnaire within the application.

NSCC is organized into six campus regions and one stand-alone campus. Each region and stand-alone campus is led by a designated Principal and regional management team which supports NSCC's commitment to accessible, high-quality education across the province.

• Eastern Region: Includes Pictou Campus, Strait Area Campus, and Wagmatcook Learning Centre
• Northern Region: Includes Truro Campus, Cumberland Campus, and Amherst Learning Centre
• Metro Region: Includes Akerley Campus and IT Campus
• Southwest Region: Includes Lunenburg, Shelburne, Burridge Campuses, and Digby Learning Centre
• Valley Region: Includes Kingstec Campus, Annapolis Valley Campus, and the Centre of Geographic Sciences (COGS)
• Sydney Waterfront and eCampus Region: Includes Sydney Waterfront Campus and eCampus

Stand-Alone Campus

• Ivany Campus

Are you interested?

Work With Us

Candidates selected for interviews will be expected to provide at least three recent, occupational references. The successful candidate will be expected to provide official transcripts to show proof of academic achievements.

NSCC is committed to the full inclusion of all applicants. As part of this commitment, NSCC will ensure that applicants are provided reasonable accommodations, as required. If accommodation is needed to participate in the job application process, please contact Nikki Berrigan, HR & Talent Consultant, at [e-mail]. Our Employee Workplace Accommodation Policy can be found here.

Unfortunately, we cannot accept late or paper applications.