25-250 Senior Payroll Clerk

Chilliwack School District No. 33; Chilliwack; On-site; CAD 30,000 - 60,000; Part time

Job summary

A public school district in Chilliwack is seeking a Senior Payroll Clerk to perform payroll functions for all employee groups. Responsibilities include processing payroll, ensuring the accuracy of timesheets, and maintaining up-to-date knowledge of employee contracts. The ideal candidate will have at least two years of experience in a computerized payroll environment, excellent communication skills, and a high school diploma or equivalent. This position offers a competitive hourly rate of $32.02 and a structured work schedule.

Qualifications

• Over two years of experience in a computerized, unionized payroll environment.
• Ability to work with constant interruptions and maintain attention to detail.

Responsibilities

• Perform payroll and related functions for all employee groups.
• Ensure accuracy of timesheets and calculates necessary adjustments.
• Generates pay calculations and produces payroll registers.
• Maintains knowledge of employee contracts and collective agreements.
• Advise employees on retirement options and benefits.

Skills

Numeric keypad skills

Keyboarding speed of 50 words per minute

Intermediate bookkeeping skills

Intermediate knowledge of database and spreadsheet functions

Attention to detail

Effective communication

Teamwork

Tact and diplomacy

Education

High school diploma or equivalent

Payroll Administration course, Level Two

Tools

Payroll software

Spreadsheet software

Word processing software

Job description

Job Title: Senior Payroll Clerk

Location: Administration Office

Hourly Rate: $32.02

Shift: 8:00 a.m. – 4:00 p.m.

Hours per Day/Week: 7 hours per day / 35 hours per week

Months per year: 12

Job Summary

With minimal direction, the Payroll Clerk performs payroll and related functions for all employee groups. Maintains up to date knowledge of the retirement requirements of pension, superannuation and other benefit plans available to employees. He/she works cooperatively with other employees and external agencies.

Duties And Responsibilities

• Inputs and retrieves data on the computer such as information relating to new employees, changes in employee status, hours worked.
• Distributes, collects and ensures accuracy of timesheets, calculates overtime rates, compensatory time, acting pay and other necessary adjustments.
• Generates pay calculations, produces payroll registers and completes payroll.
• In consultation with Human Resources, responsible for paying correct number of people.
• Maintains an up to date knowledge of employee contracts and collective agreements.
• Maintains records and makes necessary adjustments for items such as sick leave, increments, absentees, income tax, Workers' Compensation Board.
• Upon the death of an employee, advises family members of benefits including life insurance and pension.
• Meets with employees to advise them of their retirement options. Certifies required documents, explains benefit coverage, and submits completed forms to Superannuation.
• Calculates and ensures accuracy of pension buy-back applications.
• Provides a detailed sick leave, earnings and pension contribution report for salary indemnity plans.
• Assists employees in completing LTD/CPP (Disability) applications. Provides all necessary documentation to the carrier.
• Reconciles benefit billings to payroll records and general ledger accounts, and forwards to Accounts Payable.
• Distributes and collects absentee reports for teachers.
• Answers inquiries and relays messages to and from staff, external agencies and the public by computer, telephone, mail, facsimile, Internet, or in person.
• Prepares various reports such as pension reports, Records of Employment, requests for payroll information, and Revenue Canada summaries.
• Reconciles and generates Year End Procedures including T4s, T4As and Annual Pension Report.
• Calculates payouts such as sick leave, vacation, and retirement benefits.
• Distributes information and forms for Canada Savings Bonds and RRSPs, calculates and sets up deductions.
• Calculates and sets up deductions for computer purchases.
• Completes detailed information for I.C.B.C. claims.
• Completes payroll information required for W.C. B. claims.
• Calculates and codes leave of absence applications to be billed or distributed to proper accounts.
• Files and maintains a variety of materials such as timesheets, payroll reports and memoranda.
• Duplicates, sorts, collates and staples materials.
• Shreds material.
• Lifts and moves office and paper supplies.
• Performs other clerical or emergent duties.

Equipment Used

Computer, telephone, calculator, facsimile machine, photocopier and other office related equipment.

Required Knowledge, Ability, Skills

• High school diploma or equivalent.
• Over two years up to and including three years of experience in a computerized, unionized payroll and human resources environment.
• Successful completion of the Payroll Administration course offered by the Canadian Payroll Association at least Level Two.
• Proficient in numeric keypad skills.
• Keyboarding speed of 50 words per minute.
• Intermediate level bookkeeping skills.
• Intermediate knowledge of database and spreadsheet computer functions.
• Ability to work with constant interruptions.
• Ability to maintain close attention to detail for periods of sustained duration and to meet deadlines.
• Ability to use tact and diplomacy when handling contacts of a difficult or specialized nature, for the discussion and resolution of problems by presenting or obtaining detailed information in contacts with staff and family members.
• Ability to perform individually and as part of a team.
• Ability to effectively communicate both verbally and in writing.
• Ability to plan and schedule work and organize the workload effectively.