2026 – 28 – Clerk 6, IT Services & Library Administrative Assistant – Library

Brandon University; Brandon; On-site; CAD 36,000 - 51,000; Full time

Job summary

Brandon University invites applications for the Clerk 6, IT Services & Library Administrative Assistant role within Library, Archives, IT Services. This full-time position offers 35 hours per week with a wage of $31.32 per hour.

The successful candidate will provide confidential administrative, financial, and operational support to the Chief Information Officer, manage budgets, track vendor contracts, and coordinate software licenses.

Qualifications

• Minimum Grade 12 and a two- to three-year Office or IT Administration diploma, or equivalent
• Three years of administrative experience or an equivalent mix of education and experience
• Exceptional customer service required; proficiency with Microsoft 365 apps; ability to manage multiple priorities and deadlines

Responsibilities

• Provide confidential administrative, financial, and operational support to the CIO
• Reconcile budget transactions for payments and expenditures; track vendor contracts and renewals
• Coordinate software license tracking and purchasing; maintain administrative schedules; prepare minutes and organize meetings/events/staffing
• Serve as a primary contact for Library, Archives, and IT Services inquiries
• Coordinate IT onboarding/offboarding; manage access for faculty, staff, and students
• Maintain campus phone services, vendor relationships, and related records; monitor projects and deadlines

Skills

Customer service

Microsoft 365

Prioritization & time management

Project & meeting support

Process documentation

User account administration

Telecommunications

IT-related administrative tasks

Active Directory knowledge

Education

Grade 12

Office or IT Administration diploma

Tools

Microsoft Active Directory

Job description

2026 - 28 - Clerk 6, IT Services & Library Administrative Assistant - Library

Job Vacancy Number: 2026 - 28 (114)
Employee Group: MGEU
Classification: Clerk 6, IT Services & Library Administrative Assistant
Department: Library, Archives, IT Services
Type of Position: Full-Time, Regular
Hours of Work: 35 hours per week
Wage or Salary: $31.32 per hour
Start Date: At the availability of the preferred candidate
Probation or Trial Period: Minimum of 6 months to a 12-month maximum
Date Issued: November 4, 2026

Duties and Responsibilities:

The IT Services & Library Administrative Assistant provides confidential administrative, financial, and operational support to the Chief Information Officer (CIO). This position deals with highly confidential materials and issues; reconciles budget transactions for payments and expenditures; tracks vendor contracts and renewals; coordinates software license tracking and purchasing; maintains administrative schedules; records and prepares minutes; organizes meetings, events, and staffing operations; and serves as a key point of contact for Library, Archives, and IT Services inquiries.

The Administrative Assistant also provides and audits IT onboarding and offboarding services; coordinates technology access and requirements for new and existing faculty, staff, and students; manages campus telephone services and vendor relationships; maintains related records and documentation; monitors projects and priorities; follows up on deadlines; and supports the delivery of exceptional customer service to the campus community. Other related administrative duties as assigned.

Required Qualifications and Experience:

The successful candidate must have a minimum Grade 12, plus a two - three-year Office or IT Administration diploma, or similar/related program, and three (3) years of administrative experience, or a comparable combination of education and experience is required.

Providing exceptional customer service is required. Demonstrated proficiency with Microsoft 365 applications and the ability to manage multiple priorities while meeting deadlines is essential. Experience with project and meeting support, process documentation, user account administration, telecommunications, or other IT-related administrative functions is an asset. Working knowledge of Microsoft Active Directory or other access and permissions management tools is an asset.

*NOTE*

Skill based testing may be required. This position is subject to a Child Abuse Registry Check and Criminal Record Check. The successful candidate will be responsible for any service charges incurred. These checks must be submitted in accordance with the Policy in order to maintain employment.

Human Resources

Room 337, Clark Hall
270 - 18th Street
Brandon, Manitoba
R7A 6A9