18-Month Term Facilities Operations Coordinator

Grain Millers Rycroft; Rycroft; On-site; CAD 42,000 - 60,000; Full time

Job summary

Grain Millers Rycroft in Alberta is seeking an Office Administrator to support the operations of a grain handling facility. You will manage office tasks, grain accounting, and logistics for inbound and outbound shipments, while providing operational support to drive efficiency.

Responsibilities include grading support for received products, documentation management, and assisting the Elevator Manager with reports and grain contracts.

Qualifications

• Two years of post high school education or equivalent combination of education and related work experience.
• Excellent customer service skills.
• Proficient in basic accounting skills, and ability to calculate figures and amounts.
• Strong computer skills (Excel, Word, Outlook, Power Point).
• Excellent oral and written communication skills.
• Demonstrates strong attention to detail, self-motivation, and proactive problem solving
• Prior knowledge in day-to-day operations of a grain handling facility.
• Demonstrated planning and organizational skills, with meticulous record keeping abilities.
• Ability to work in an environment that maybe physical demanding and may include exposure to heights, confined space, extremes in weather.

Responsibilities

• Office Administration.
• Grain Accounting functions.
• Logistics, including arrangement of all inbound loads and outbound shipments.
• Operational support/ assistance in ensuring efficiency of operations (binning, blending, shipping).
• Grading support of products received.
• Acquisition, organization, and maintenance of all required producer documents prior to delivery. (Organic Documentation, Glyphosate Declarations, etc.)
• Administrative support to the Elevator Manager (reports, grain contracts, etc.).
• Assist in the education of suppliers with regards toGrain Millers quality specifications, impacts of non-conformances.
• Collaboration with operations staff, elevator manager in all aspects of operational duties, creating efficiencies.

Skills

Customer service

Attention to detail

Problem solving

Planning and organizational skills

Oral and written communication

Education

Two years of post high school education

Tools

Excel

Word

Outlook

PowerPoint

Job description

The Core Responsibilities:

• Office Administration.
• Grain Accounting functions.
• Logistics, including arrangement of all inbound loads and outbound shipments.
• Operational support/ assistance in ensuring efficiency of operations (binning, blending, shipping).
• Grading support of products received.
• Acquisition, organization, and maintenance of all required producer documents prior to delivery. (Organic Documentation, Glyphosate Declarations, etc.)
• Administrative support to the Elevator Manager (reports, grain contracts, etc.).
• Assist in the education of suppliers with regards toGrain Millers quality specifications, impacts of non-conformances.
• Collaboration with operations staff, elevator manager in all aspects of operational duties, creating efficiencies.

Essential Qualifications

• Two years of post high school education or equivalent combination of education and related work experience
• Excellent customer service skills
• Proficient in basic accounting skills, and ability to calculate figures and amounts.
• Strong computer skills (Excel, Word, Outlook, Power Point)
• Excellent oral and written communication skills.
• Demonstrates strong attention to detail, self-motivation, and proactive problem solving
• Prior knowledge in day-to-day operations of a grain handling facility.
• Demonstrated planning and organizational skills, with meticulous record keeping abilities.
• Ability to work in an environment that maybe physical demanding and may include exposure to heights, confined space, extremes in weather.
• Ability to assist in trouble shooting operational issues within the facility.

All applicants must be legally authorized to work in Canada. Grain Millers is an equal opportunity employer.

Applications will be accepted until September 30,2026. We thank all applicants, but only short-listed candidates will be contacted.