Intermediate Clerk 1 - Full-time, permanent

Simcoe-County-District-School-Board; Midhurst; On-site; CAD 34,000 - 41,000; Full time

Job summary

Simcoe County District School Board (SCDSB) is seeking an Intermediate Clerk I to support the Accounting and Purchasing department at the Education Centre in Midhurst. The role covers vendor administration, records, purchasing, inventory, and invoicing with front-line reception backup.

Applicants should have a Grade 12 Diploma, strong clerical skills, and proficiency in Microsoft Office. JD Edwards knowledge is a plus. The position is full-time, permanent, with a 35-hour work week.

Qualifications

• Grade 12 diploma required.
• Strong interpersonal, customer service, problem solving and decision making skills.
• Ability to work independently and as a team member with strong clerical and organizational skills.
• Proficient with Microsoft Office including Excel, Word and Outlook.

Responsibilities

• Supports a broad range of administrative and operational functions for the Accounting and Purchasing department.
• Manages vendor administration, records retention, purchasing and ordering, inventory and supply coordination, and invoice processing support.
• Provides backup coverage for reception, switchboard and mailroom operations, ensuring professional frontline service to stakeholders.
• Performs accounts payable/receivable tasks including data entry, payment processing and account reconciliation; responds to vendor and customer inquiries.
• Adheres to tight deadlines, handles confidential information with discretion, and communicates effectively with internal and external stakeholders.

Skills

Interpersonal skills

Customer service

Problem solving

Time management

Data entry

Education

Grade 12 Diploma

Tools

JD Edwards

Microsoft Office

Excel

Word

Outlook

Job description

INTERMEDIATE CLERK I

Reporting to the Assistant Manager of Accounting and Purchasing, the Intermediate Clerk I is responsible for a broad range of administrative and operational functions supporting the department and organization.

Operating out of the Education Centre, this position manages vendor administration, departmental records retention, departmental purchasing and ordering, inventory and supply coordination, invoice processing support, and a variety of clerical and administrative duties to ensure the efficient operation of the department.

The role also provides backup coverage for reception/switchboard, and mailroom operations, ensuring professional and courteous front-line service to internal and external stakeholders.

As this position is within the Accounting and Purchasing department, duties can also include accounts payable and accounts receivable functions, including data entry, payment processing, account reconciliation support, and responding to vendor and customer inquiries.

This position regularly works under tight deadlines, manages competing priorities, and handles confidential information with discretion and accuracy. Strong organizational, communication, customer service, and problem-solving skills are essential to supporting departmental objectives and maintaining effective relationships with internal and external stakeholders.

Location : Purchasing, Education Centre, Midhurst

Status : Full-time, Permanent

Schedule: Daily – 8:30 am to 4:30 pm
35 hours weekly
12 month position.

Salary Range: $25.85 - $30.04 per hour

Required: Grade 12 Diploma. Strong interpersonal, customer service, problem solving and decision making skills are required. Must have the ability to work independently and as a team member and possess strong clerical and organizational skills. Able to problem solve, make decisions and work within strict deadlines. Good working knowledge of Microsoft Office applications including Excel, Word and Outlook. Lifting is required; testing will be part of the selection process.

Preferred: Experience with JD Edwards & knowledge of basic accounting principles would be an asset.

The duties, responsibilities and requirements for this position are not limited to the above, but may include all of those in the Job Fact Sheet for Intermediate Clerk I.

Participation in the OMERS Pension Plan is mandatory for all full-time permanent employees, even if currently in receipt of an OMERS pension.

Applicants are required to submit a resume detailing education, experience, and qualifications on or before 12:00 p.m. on the closing date listed.

Guided by the principles of dignity, individualization and inclusion, the Simcoe County District School Board (SCDSB) is committed to creating an equitable and inclusive environment that supports all human rights and accessibility needs for students and staff. The SCDSB recognizes the duty to accommodate, short of undue hardship as per the Ontario Human Rights Code (OHRC) and the Accessibility for Ontarians with Disabilities Act (AODA).

We value and are committed to upholding the principles of diversity, equity, and inclusion, and equitable hiring practices for all applicants to be successful. In support of our strategic priorities, we are seeking members who reflect diverse identities, lived experiences and perspectives, especially Indigenous peoples, racialized persons, persons with disabilities, 2SLGBTQ+, and women to assist the board in reflecting the community we serve. Our equitable hiring initiative is consistent with the Ontario Human Rights Code (OHRC) to ensure that our hiring practices remain equitable to candidates from groups protected by the prohibited grounds under the Code.

Applicants are to provide permission to contact two professional references, including their current and most recent supervisor. New hires to the Simcoe County District School Board will be required to submit a Vulnerable Sector Check (VSC) that is satisfactory to the Board prior to beginning employment. All new employees will be required to complete mandatory training modules with the Board prior to their first day of employment. All applicants are thanked for their interest in this position; however, only those who have been shortlisted for an interview will be contacted.