Warehouse & Distribution Coordinator

FIFA Women's World Cup™; Região Geográfica Intermediária do Rio de Janeiro; On-site; BRL 321,000 - 481,000; Full time

Job summary

FIFA has established a Local FIFA Subsidiary in Brazil to support the FIFA Women's World Cup 2027 in Brazil. This role delivers Warehouse Logistics operations across stadiums and venues, leading a team under guidance of Head of Logistics.

You will liaise with internal and external stakeholders, develop procedures, manage budgets, and ensure safe, efficient storage and distribution of FF&E and equipment. Fluency in English and Portuguese required, right to work in Brazil.

Qualifications

• Strong experience in Warehousing and Major Event Logistics.
• Ability to deliver under tight timelines in a multi-cultural environment.
• Fluent in English and Portuguese with right to work in Brazil.

Responsibilities

• Act as a key Logistics representative for FIFA functions and external stakeholders for Warehouse Logistics operations across Brazil.
• Manage the Warehouse strategy across Brazil to align with service levels and cost-effective storage.
• Oversee planning and execution of all Warehouse Logistics operations to ensure a seamless supply chain.
• Lead the Warehouse Logistics Team, including training, performance reviews, and motivation.
• Assist in creating SOPs, workflow charts, and communication strategies for Warehouses.
• Collaborate with Venue Logistics and Distribution to coordinate move orders and space requirements.

Skills

Warehousing

Event logistics

Project management

Inventory management

Analytical skills

Job description

Department: Tournament and Venue Operations

Department: Tournament and Venue Operations

Location: Brazil

Description

FIFA has established a Local FIFA Subsidiary in Brazil to work together with FIFA Zurich to deliver the biggest women’s sporting event in the world, the FIFA Women’s World Cup 2027™ (“FWWC2027”) that for the first time ever, is hosted in South America in Brazil. Now is your time to be part of the workforce that is creating this unique and unforgettable experience.

Please submit your CV in English, as it will be reviewed by an international team.

THE POSITION

This role will be responsible for delivering Warehouse Logistics operations to support a number of stadiums/venues, ensuring a seamless and efficient delivery of services throughout the tournament. Further, this role will assist in overseeing a team responsible for Warehouse Logistics operations, under the guidance of the Head of Logistics and Senior Manager, Warehouse.

KEY RESPONSIBILITIES

• Act as a key Logistics representative for FIFA functions and external stakeholders for Warehouse Logistics operations across Brazil.
• Manage the Warehouse strategy across Brazil to align with Logistics service levels and ensure cost effective storage solution for FWWC2027.
• Manage the overall planning, implementation, operational process across all Warehouse Logistics operations to achieve a seamless supply chain solution
• Manage the Warehouse Logistics Team including overseeing health and well-being, effective motivation, setting project goals, training, coordinating work assignments and evaluating performance
• Assist in producing standard operating procedures, workflow charts and communication strategies for the Warehouse(s)
• Foster internal relationships within Logistics and FIFA to conduct space requirements and volume metric exercises on incoming / outgoing FFE, equipment and other commodities
• Help achieve departmental financial objectives by participating, planning, and preparing various cost analysis documents; feasibility studies, budget tracking and reconciliation reports; scheduling expenditures; analyzing variances; initiating corrective actions while working towards the elimination of product loss and shrinkage
• Produce reports and statistics regularly (in/out status report, dead stock report etc.)
• Work with Material Logistics to develop and manage the FF&E procurement schedule, ensuring that adequate Warehouse space is scoped and available
• In collaboration with the Venue Logistics, Materials and Distribution work streams, coordinate all move orders (from warehouses to venues, venue-to-venue and venue to warehouse). Remain in constant communication with Venue Logistics to ensure the needs of the venue and functional areas are being met in a timely manner
• In conjunction with the LSP, conduct safety audits on multi-leveled warehouse activities and verify the daily implementation of safety related procedures are communicated and followed
• Assist in quantifying Material Handling Equipment (MHE) needs for the warehouse, develop necessary training programs and oversee the planned MHE maintenance schedule
• Help establish perimeter security protocols for the Warehouse(s)
• Communicate delivery “volume / pallet / vehicle standards” across Logistics function
• Assist in the management of receipt, storage, distribution, resupply, and recovery of FWWC2027 assets and equipment at the Warehouse(s)
• Liaise with Procurement and / or Finance on the payment of commodity Purchase Orders
• Participate in the Logistics Coordination Center ensuring high level of support for Warehouse processes during tournament time
• Help enforce the Warehouse Logistics budget, in accordance with the Head of Logistics
• Actively participate in developing strategic plans to fulfil FWWC2027 sustainability commitments and goals
• Participate in outreach programs, as required, intended to educate stakeholders on tournament time operations

YOUR PROFILE

• Strong experience in Warehousing, Major Event Logistics, planning and delivery phases etc.
• Team player with a strong customer-service focus, comfortable in both upward/downward communication and a desire to go the extra mile.
• Ability to present and clearly communicate to audiences in a multitude of public/private settings as required
• Proven track record in managing complex projects, multi-tasking, and prioritization of tasks and deliverables
• Willing to work to complex, tight, immovable timelines while maintaining a positive attitude, exhibiting patience, persistence and experience working in a multi-cultural, multi-national environment
• Excellent analytical skills, ability to make decisions both independently and within a team environment
• Experienced in inventory management
• Extremely high attention to detail
• Right to work in Brazil.
• Fluent in English (spoken and written)
• Fluent in Portuguese (spoken and written)
• Ability to re-locate to Rio de Janeiro.