Tech Expenses Analyst

VTEX; Rio de Janeiro; On-site; BRL 80,000 - 110,000; Full time

Job summary

VTEX is seeking a Project Analyst in Tech Expenses to manage VTEX's corporate systems portfolio, tracking contracts and invoices, and analyzing license efficiency and redundancy. You will serve as a focal point between vendors, technology teams, and finance, with the autonomy to propose improvements.

In this role, you will optimize software spend, oversee invoice validation and approvals, manage user licenses, and map redundancies to drive cost savings at scale across global operations.

Qualifications

• Solid experience in financial control, procurement, IT operations, or a related field.
• Advanced analytical skills with complex spreadsheets and large data volumes.
• Organized and detail-oriented when tracking multiple contracts and invoices.
• Advanced English for reading, writing, and meetings in a global environment.
• Clear communicator able to engage with international vendors and leadership.
• Ability to prioritize and manage multiple demands in a fast-paced setting.
• Prior experience with SaaS Management, ITAM, or software license control is a plus.

Responsibilities

• Card spend management: Monitor card limits and process software and peripheral purchases.
• Cost allocation: Distribute system costs across teams and cost centers for accurate reports.
• Contract management: Track software vendor contracts, terms, renewals, SLAs, and conditions.
• CAPS records: Manage internal purchase authorization and approvals.
• Invoice confirmation: Validate vendor charges against contracts and usage; manage approvals and payments.
• User and license management: Audit active users and adjust licenses to optimize costs.
• Redundancy analysis: Map overlaps and propose consolidations.
• Travel systems: Administer the corporate travel platform and ensure policy compliance.
• Peripheral procurement: Coordinate office equipment purchases from quotes to asset registration.

Skills

Financial control

Procurement

Advanced analytics

Organizational skills

English proficiency

Communication

SaaS ITAM/SAM experience

Tools

Excel/Google Sheets

Jira

Power BI/Looker

AI

Job description

The Tech Expenses team is responsible for ensuring efficiency and governance over the costs of systems and corporate tools at VTEX. We operate at the intersection of technology, finance, and operations: providing visibility, control, and optimization of spending on software, licenses, and digital services used at global scale.

ABOUT THE ROLE

As a Project Analyst in Tech Expenses, you will manage VTEX's corporate systems portfolio, from tracking contracts and invoices to critically analyzing license efficiency and redundancy. You will serve as the focal point between vendors, technology teams, and finance, with the autonomy to propose and implement operational improvements.

RESPONSIBILITIES

• Card spend management: Monitor card limits and process purchases on software and peripheral equipment.
• Cost allocation: Distribute system costs across teams and cost centers, ensuring accuracy in financial reports.
• Contract management: Track the full lifecycle of software vendor contracts - terms, renewals, SLAs, and negotiated conditions.
• CAPS records: Internal system for purchase authorization and approval.
• Invoice confirmation: Validate vendor charges against contracts and actual usage, and manage the approval and payment process.
• User and license management: Audit active users per system, identify inactive accounts, and propose licensing adjustments to optimize costs.
• Redundancy analysis: Map overlaps between tools and duplicate users, proposing portfolio consolidations and rationalizations.
• Travel systems: Administer the corporate travel management platform, ensuring policy compliance and employee support.
• Peripheral procurement: Coordinate the acquisition of office equipment and peripherals - from quoting to delivery and asset registration.

WHO YOU ARE

• Solid experience in financial control, procurement, IT operations, or a related field.
• Advanced analytical skills: complex spreadsheets, reporting, and large volumes of data.
• Organized and detail-oriented when tracking multiple contracts and invoices simultaneously.
• Advanced English: reading, writing, and conversation (global environment (meetings and contracts in English).
• Clear communicator able to engage with international vendors, internal teams, and leadership.
• Able to prioritize and manage multiple demands in a fast-paced environment.
• Prior experience with SaaS Management, ITAM, or software license control is a plus.

TOOLS & SYSTEMS

• Excel/Google Sheets
• Jira
• Power BI/Looker
• IA

NICE TO HAVE

• Experience managing SaaS contracts at global companies.
• Knowledge of IT Asset Management (ITAM) or Software Asset Management (SAM).
• Background in finance, controlling, or supply chain.
• Experience at scale-ups or high-growth tech companies.
• Intermediate Spanish is a plus.

ABOUT VTEX

VTEX (NYSE: VTEX) is the backbone for connected commerce that delivers more efficiency and less maintenance to organizations seeking to make smarter IT investments and modernize their tech stack. VTEX's platform is designed to be the AI-native operating system for the commerce ecosystem, enabling enterprise brands and retailers to orchestrate their complex network of consumers, business partners, suppliers, and fulfillment providers in one place. VTEX puts its customers' business on a fast path to growth with a complete Commerce, Marketplace, and OMS solution. VTEX helps global companies build, manage and deliver native and advanced B2B, B2C, and Marketplace commerce experiences, as well as Retail Media solutions, with competitive time-to-market and without complexity, so they can stay relevant for the modern, convenience-driven consumer. Trusted by 2,200 global B2C and B2B customers, including Carrefour, Colgate, Sony, Stanley Black & Decker, and Whirlpool, VTEX supports 3,100 active online stores across 44 countries (FY ended December 31, 2025).