Senior Secretary - Coastal East

Clicks Group Limited; Natal; Presencial; BRL 67 000 - 112 000; Tempo integral

Resumo da oferta

A leading retail company is seeking a Senior Secretary for their operation team based in Brazil. This role involves coordinating office administration, managing schedules, and facilitating communication with stakeholders. Applicants should possess extensive secretarial experience, be highly proficient in English, and have solid customer service skills. A diploma in administration is preferred.

Qualificações

• Must possess Matric / Grade 12.
• 5+ years secretarial experience essential.
• Proficient in MS Office essential.
• Experience in office administration (essential).
• Diploma in administration or relevant qualification.
• Experience in SAP on-line purchase order process.
• Experience with on-line travel bookings.

Responsabilidades

• Plan and organise schedules and diaries.
• Execute office administration duties efficiently.
• Provide excellent customer service.
• Maintain professional communication with stakeholders.
• Ensure confidentiality of documents.
• Prepare Word and PowerPoint documents as required.
• Provide effective lines of communication with remote team members.

Conhecimentos

Prioritising

Interpersonal skills

Verbal and written communication

Highly proficient in English writing

Problem-solving skills

Problem-solving

Persuading and conflict handling

Professional approach

Formação académica

Matric / Grade 12

Proficient in MS Outlook, Word, Excel, PowerPoint

At least 5 years secretarial service to an executive manager

Diploma in administration or relevant qualification

Experience in SAP on-line PO process

Experience with on-line travel bookings

Ferramentas

MS Office Suite

SAP Online PO

Descrição da oferta de emprego

Job category: FMCG, Retail, Wholesale and Supply Chain

Contract: Permanent

Remuneration: Market Related

EE position: Yes

About our company

Clicks Group

Introduction

We are looking to recruit a Senior Secretary within our Clicks Store Operation team. This role will be responsible to execute and coordinate all office administration duties, communication and correspondence, with stakeholders in order to provide the necessary support to the Divisional Executive for Clicks.

Job Objectives:

• To effectively plan and organise schedules and diaries.
• To execute all arrangements in a manner enabling the efficient functioning of the office.
• To provide general office administration on time and efficiently.
• To provide lines of communication/correspondence with all stakeholders that is effective and professional.
• To ensure the safekeeping and confidentiality of all documents.
• To provide excellent customer service at all times.
• To provide support to line managers as and when required.
• To prepare Word and PowerPoint presentations and other documents as and when required.
• To co‑ordinate, book and arrange travel as and when required.
• Ability to co‑ordinate with team members based remotely.

JOB RELATED SKILLS:

• Prioritising
• Interpersonal skills
• Verbal and written communication
• Highly proficient in English writing
• Valid driver’s licence
• Problem‑solving skills
• Ability to persuade and handle conflict
• Professional approach

EDUCATION:

• Matric / Grade 12 (essential).
• Proficient in MS Outlook, Word, Excel, PowerPoint (essential)
• At least 5 years secretarial service to an executive manager (essential)
• Experience in office administration (essential)
• Diploma in administration or relevant qualification
• Experience in SAP on‑line purchase order process
• Experience with on‑line travel bookings

JOB RELATED COMPETENCIES:

• Planning and organising
• Deciding and initiating action
• Writing and reporting
• Coping with pressures and setbacks
• Following instructions and procedures.
• Delivering results and meeting customer expectations