Regulatory Affairs Coordinator (Global)

AvantStay; Brasil; Remote; BRL 90,000 - 110,000; Full time

Benefits offered by this job

100% Remote – Work from Anywhere!

Job summary

A dynamic hospitality company is looking for a Permitting Coordinator to manage permit applications in a fast-paced environment. The ideal candidate has over 5 years of experience in operational roles and strong organizational skills, ensuring compliance with local regulations. This position offers the flexibility of 100% remote work and requires excellent English communication and proficiency in technology tools, along with a proactive approach to compliance risks.

Qualifications

• 5+ years of career experience in an operational, fast-paced role.
• Familiarity with regulatory research and summarizing findings.
• Experience in compliance, regulatory operations, permitting, or legal roles preferred.

Responsibilities

• Prepare and submit accurate permit applications ensuring compliance.
• Maintain up-to-date compliance records and monitor changes.
• Develop and maintain relationships with municipalities.

Skills

Problem-solving mindset

Organizational skills

Analytical and detail-oriented

Exceptional written and verbal English skills

Proficiency with technology

Education

Bachelor's Degree in Finance, Economics, Public Policy, Engineering, or Urban Planning

Tools

Salesforce

Google Workspace

Project management tools (e.g., Asana, Jira)

Job description

Who we are

AvantStay delivers exceptional, unique stays for group travelers. The company has built a tech-enabled millennial hospitality brand to be the new standard for group experience. We are venture funded and growing rapidly in the explosive $100+ billion dollar STR industry.

What we are looking for

A highly-motivated and driven Permitting Coordinator to oversee our permit application and retention processes and procedures. This person will be responsible for researching and preparing submittal documentation for required short-term rental permits as well as associated work. The ideal candidate will be highly organized with an acute attention to detail and the ability to work in a fast-paced, hyper‑growth environment.

What you'll do

• Prepare and submit permit applications: Accurately prepare, review, and submit permit applications for short‑term rental properties, ensuring compliance with local regulations.
• Maintain compliance records: Track and maintain up-to-date records of all permits, including renewal dates, conditions of approval, and compliance status.
• Monitor regulatory changes: Regularly review and analyze local regulations, zoning laws, and municipal codes related to short‑term rentals, providing timely updates to internal teams.
• Government relationships: Develop and maintain relationships with municipalities and manage all aspects of complying with conditions of approvals from municipalities.
• Draft and review documentation: Write and review clear, accurate, and professional correspondence, including permit applications, compliance reports, and regulatory updates.
• Identify compliance risks: Proactively identify potential compliance risks and provide recommendations for mitigating them.
• Research and interpret regulations: Conduct research to clarify complex regulatory requirements, providing clear summaries and guidance for internal stakeholders.
• Support process improvement: Suggest and implement process improvements to enhance the efficiency of permitting and compliance operations.
• Collaborate cross‑functionally: Act as the point of contact for appropriate internal stakeholders about requirements and regulations of government entities and municipalities to assist with compliance.

Requirements

• 5+ years of career experience in an operational, fast‑paced role, ideally with a US‑based company. Bonus points for experience in compliance, regulatory operations, permitting, or legal roles or experience working directly in the real estate or short‑term rental industry.
• Problem‑solving mindset: Ability to anticipate challenges, develop solutions, and proactively address compliance risks.
• Bachelor's Degree in Finance, Economics, Public Policy, Engineering, Public Policy, or Urban Planning.
• Exceptional written and verbal English skills, with the ability to draft clear, precise, and professional communications.
• Strong organizational skills: Proven ability to manage complex workflows, track multiple permit applications, and meet deadlines.
• Analytical and detail‑oriented: Ability to review and interpret complex regulations, identify compliance requirements, and ensure accuracy in documentation.
• Proficiency with technology: Familiarity with Salesforce, Google Workspace, and project management tools (e.g., Asana, Jira).
• Independent and self‑motivated: Capable of managing responsibilities with minimal supervision in a remote work environment.
• Familiarity with regulatory research: Experience conducting legal or regulatory research and summarizing findings for non‑legal audiences.

Benefits

• 100% Remote – Work from Anywhere!