Real Estate Operations & Construction Coordinator - Brazil

Dave Friedman Team at Keller Williams; Brazil; Remote; BRL 122,000 - 204,000; Full time

Job summary

Dave Friedman Team at Keller Williams is seeking a Real Estate Operations Coordinator to manage investment properties from contract signing through listing or rental. This fully remote role requires US Eastern Time hours and coordination with contractors, attorneys, lenders, and county offices.

You will handle due diligence, permitting, closings, and project management for renovations and manufactured-home installations.

Qualifications

• Minimum of 2 years in real estate transaction coordination or related field.
• Fluent, professional English, both written and spoken.
• Ability to work full-time on US Eastern Time business hours.
• Experience with project-management software a must.

Responsibilities

• Manage each investment property from the executed purchase contract through completion and handoff for listing or rental.
• Conduct property due diligence, including zoning, flood zones, wetlands, access, septic, utilities, setbacks.
• Coordinate surveys, inspections, site plans, and other third-party due diligence while ensuring deadlines.
• Manage permitting and government requirements to final approvals and occupancy certificates.
• Track title work, closing requirements, lender documentation, and post-closing records.
• Develop and maintain project scopes, budgets, schedules, and contractor timelines for renovations.
• Coordinate contractors, monitor progress, manage change orders, and track costs.
• Monitor active projects remotely with contractor updates and photos.
• Identify delays or risks and communicate them to leadership.
• Participate in EOS L10 meetings and quarterly Rocks.

Skills

Fluent English

Organizational skills

Time management

Remote work

Attention to detail

Tech-savvy

Tools

JobTread

Qualia

Google Workspace

Job description

100% Remote (Brazil) | Full-Time | U.S. Eastern Time (ET) Working Hours

We are a Charleston, SC-based real estate investment company that purchases land, single-family homes, and manufactured homes. We renovate properties, develop lots, install new manufactured homes, and ultimately sell or rent the finished properties.

We are seeking a highly organized, proactive Real Estate Operations Coordinator to manage our investment properties from the time a purchase contract is signed through the point the property is ready to list or rent.

This is a fully remote role that combines real estate due diligence, permitting, closing coordination, and construction project management. You will be responsible for keeping deals moving, deadlines on track, projects within budget, and communication flowing between contractors, attorneys, lenders, government offices, vendors, and our internal team. No travel or site visits are required.

Working hours: You must work a full-time schedule on U.S. Eastern Time, 8:00 AM to 4:30 PM ET, Monday through Friday. In Brasília time, that is 9:00 AM to 5:30 PM while the U.S. is on daylight saving time (mid-March to early November) and 10:00 AM to 6:30 PM the rest of the year. You must be available for live calls and meetings with our team, contractors, county offices, and closing attorneys.

We are a small, fast-moving company that operates on EOS (Entrepreneurial Operating System). You’ll have clear areas of ownership, measurable expectations, and the autonomy to manage your responsibilities while knowing when to elevate an issue.

Compensation: USD $24,000 to USD $40,000 per year (USD $2,000 to USD $2,800 per month) base pay, paid in U.S. dollars, depending on experience and English proficiency. Plus quarterly performance bonus opportunities, with target total compensation of approximately USD $28,000 to USD $40,000 per year.

$24,000 - $40,000 yearly

Qualifications

• Required:
• Minimum of 2 years of relevant experience in real estate transaction coordination, residential construction/renovation coordination, permitting, title/closing work, project coordination, or a closely related field.
• Fluent, professional English, both written and spoken. You will be on calls and emailing with U.S. contractors, attorneys, lenders, and county staff every day.
• Able to work full-time on U.S. Eastern Time business hours (see working hours above).
• Very comfortable working with technology and quick to learn new systems. You will use project-management platforms, Google Workspace, email, video calls, county permit portals, and other real estate software, and you’ll be expected to pick up new tools as our systems evolve.
• Exceptional organizational and time-management skills with the ability to manage multiple properties, projects, and deadlines simultaneously.
• Strong follow-through and personal accountability. You don’t need to be reminded to check a deadline or follow up on an outstanding item.
• Comfortable communicating professionally with contractors, attorneys, lenders, sellers, government employees, inspectors, and vendors.
• Comfortable working directly with contractors, including scheduling work, holding them to timelines and budgets, and resolving issues as they come up.
• Comfortable managing active job sites remotely and keeping renovation and installation projects on track from start to finish.
• Open to using new technology at a high level and eager to adopt tools that make our operations faster and more efficient.
• Strong attention to detail when reviewing contracts, budgets, settlement statements, permits, and project documentation.
• Ability to recognize problems early, communicate them quickly, and work toward solutions.
• A reliable computer, high-speed internet connection, and a quiet, professional workspace.
• Preferred:
• Experience supporting U.S. real estate transactions, title/closing, or construction projects.
• Experience with manufactured/mobile homes, land development, residential renovations, septic/well systems, or permitting.
• Familiarity with U.S. county permitting processes (South Carolina experience is a plus).
• Experience with JobTread, Qualia, or similar transaction/project-management software.
• Experience working remotely for a small, forward-thinking U.S. real estate investment or construction company.
• Familiarity with EOS is a plus, but not required.

Responsibilities

• Manage each investment property from the executed purchase contract through completion and handoff for listing or rental.
• Conduct property due diligence, including zoning, flood zones, wetlands, access, septic/sewer, utilities, setbacks, and other feasibility items, using online county records, GIS maps, and calls with local offices.
• Coordinate surveys, inspections, soil tests, site plans, and other third-party due diligence while ensuring contractual deadlines are met.
• Manage permitting and government requirements from initial applications through final approvals and certificate of occupancy, working with U.S. county offices by phone, email, and online permit portals.
• Coordinate acquisition and disposition closings with attorneys, title companies, lenders, insurance providers, and internal team members.
• Track title work, closing requirements, lender documentation, settlement statements, and post-closing documentation.
• Develop and maintain project scopes, budgets, schedules, and contractor timelines for renovations and manufactured-home installations.
• Coordinate contractors and vendors, monitor progress, manage change orders, and track actual project costs against approved budgets.
• Monitor active projects remotely by collecting and reviewing contractor photos, videos, and progress reports to document progress, identify issues, and verify contractor activity and deliveries. Coordinate with local team members when an in-person check is needed.
• Maintain accurate and current project information, documentation, budgets, deadlines, and tasks within JobTread and other company systems.
• Identify potential delays, budget issues, or deal risks early and communicate them to leadership promptly.
• Participate in weekly EOS/L10 meetings, report assigned Scorecard metrics, and take ownership of quarterly Rocks and priorities.