Project Coordinator

Heidrick & Struggles; São Paulo; Presencial; BRL 40.000 - 80.000; Tempo integral

Resumo da oferta

An established industry player is seeking a Project Coordinator to facilitate project management tasks and support client engagements. This role is vital for ensuring smooth operations and successful project delivery. The ideal candidate will thrive in a team environment, possess excellent numerical and organizational skills, and have a proactive attitude towards problem-solving. You will collaborate closely with Project Managers and partners, manage schedules, and oversee project documentation. This is a fantastic opportunity for someone looking to grow in a dynamic consulting environment, where your contributions will significantly impact client success.

Qualificações

• 2-3 years experience in a corporate environment role.
• Ability to communicate in English and Portuguese.
• Proficient at meeting tight deadlines.

Responsabilidades

• Assist in execution of deliverables and management of engagements.
• Manage day-to-day operational aspects of assigned engagements.
• Build and manage project plans tracking work in progress.

Conhecimentos

Project Management

Numerical Skills

Communication Skills

Organizational Skills

Time Management

Formação académica

Bachelor's Degree

Ferramentas

Latitude

Kimble

PeopleSoft

Culture Connect

Excel

PowerPoint

Word

Outlook

Descrição da oferta de emprego

Please be sure to apply with an English version of your resume. Your first interview will be conducted in English as it's necessary for this role. This role can be based out of Sao Paulo or Rio de Janeiro.

Additional information on the firm can be found at www.heidrick.com.

Role Responsibilities

As the Project coordinator, you will partner with Project Managers, Principals and Partners to assist in execution of various deliverables and management of engagements, thrive in a team environment to meet production goals, schedule meetings, maintain processes and manage daily workflow.

The role is responsible for all deliverables within client engagements, it is an essential business support role and will suit someone who has excellent numerical skills, an understanding of profit and loss, and fantastic relationship building skills.

Client Impact & Engagement:

• Owning the full lifecycle management of smaller internal projects or client engagements overseen by a Project Manager
• Building and managing a project plan tracking work in progress with the account team
• Providing administrative and technical support to client teams (eg. travel, expenses)
• Planning client & internal meeting, calls and events, including organizing complex calendars
• Managing day-to-day operational aspects of assigned engagements, including project and financial reporting
• Escalating issues appropriately
• Managing engagement administrative and survey/assessment support tasks
• Formatting, creating and assembling engagement documents/media

People:

• Supporting Project Manager/Leader in set up of PMO
• Supporting on delivery of larger engagements
• Working with team to ensure quality of deliverables
• Collaborating with other business functions and appropriately delegating activities
• Assisting with training of new hires as appropriate
• Firm Building:
• Developing relationships with team, other internal functions and clients
• Looking for opportunities to enhance Project Management processes
• Contributing to the creation of proposals with guidance and a defined scope set by the prospect lead

Knowledge:

• Using a variety of software tools to administer and support client delivery
• Understanding systems including Latitude, Kimble, PeopleSoft and Culture Connect as well as Word, Excel and PowerPoint
• Understanding and administering engagement profit and loss
• Understanding and appropriately usage of business templates and branding
• Championing for Project Management process or tool
• Understanding and appropriately delivers Stakeholder management

Basic Role Qualifications

• Minimum of 2-3 years’ experience in a similar corporate environment role
• Ability to communicate, both verbally and in writing, in English and Portuguese.
• Excellent attention to detail as well as organizational, planning and time management skills; proficient at meeting deadlines, including tight deadlines and working on multiple projects in a fast paced and challenging environment.
• Proven record in delivering successful projects, without close supervision; excellent administrative and organizational skills.

Preferred Role Qualifications

• Knowledge of project management methodologies and is able to create project plans with some support for internal or client projects/engagements.
• Excellent client services skills: clear communication, knowledge of all products and services, responsive to all needs, ability to troubleshoot with some support.
• Flexible with a ‘can do’ attitude and passion for delivery.
• Pro-active and logical thinking with creative and collaborative problem-solving ability.
• Good communication, negotiation and numerical skills.
• Aptitude to work well with others and delegate as appropriate.
• Proficient in Excel, PowerPoint, Word, Outlook and Project Management software.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Business Consulting and Services

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