Project Administrator

RA do Brazil (BRA); São Paulo; Hybrid; BRL 90,000 - 135,000; Full time

Benefits offered by this job

Calm mindfulness program

Volunteer time off

Donation matching

OnTrack wellbeing

Digital course library

Job summary

Rockwell Automation, Inc. in São Paulo, Brazil, is seeking a Project Administrator to support financial, contractual, and operational management across the project lifecycle. You will review contracts, manage costs, and coordinate invoicing while partnering with cross-functional teams in a hybrid work model.

The role reports to the REG. OPERATIONS MGR SOLUTIONS/SERVICES and requires a bachelor's degree with 1+ years of project financial experience. ERP SAP knowledge is advantageous.

Qualifications

• Bachelor's degree in a relevant field.
• Experience in project financial management, contract administration, or project controls.
• Strong financial and analytical skills.
• 1+ years’ experience with SAP ERP.

Responsibilities

• Review and validate contractual and commercial terms, including payment conditions, delivery requirements, invoicing milestones, warranties, insurance requirements, bank guarantees, and other contractual obligations.
• Monitor project costs, expenditures, budgets, revenue recognition, profitability, cash flow, and forecasting with regular reporting.
• Coordinate timely invoicing of services, software, equipment, and materials per contract and support milestone billing and cash flow management.
• Maintain project plans, dashboards, logs, and data integrity within project management and SAP ERP systems.
• Collaborate across functions to support project execution, governance, and compliance.

Skills

Financial analysis

Project coordination

Cross-functional collaboration

Education

Bachelor's degree in a relevant field

Tools

SAP

Job description

Rockwell Automation is a global technology leader focused on helping the world’s manufacturers be more productive, sustainable, and agile. With more than 28,000 employees who make the world better every day, we know we have something special. Behind our customers - amazing companies that help feed the world, provide life-saving medicine on a global scale, and focus on clean water and green mobility - our people are energized problem solvers that take pride in how the work we do changes the world for the better. We welcome all makers, forward thinkers, and problem solvers who are looking for a place to do their best work. And if that's you we would love to have you join us!

Job Description

As a Project Administrator, you will support the financial, contractual, and operational management of customer projects throughout the entire project lifecycle. You will review commercial and contractual requirements. You will manage project financial performance and coordinate invoicing activities. You will monitor key operational and financial metrics. You will partner with Project Managers and cross-functional teams to help ensure successful project execution, compliance, and customer satisfaction. In this role, you will work closely with Project Management, Engineering, Procurement, Logistics, Manufacturing, Finance, Accounting, Tax, and Sales teams while serving as a key liaison between internal stakeholders and customers. You will help maintain project governance, support revenue recognition activities, manage project documentation and reporting, contribute to forecasting and business reviews, and participate in continuous improvement initiatives aimed at enhancing operational efficiency and business performance. You will report to the LCS Operations Manager, Brazil, and work in a hybrid model.

Your Responsibilities

• You will review and validate contractual and commercial terms, including payment conditions, delivery requirements, invoicing milestones, warranties, insurance requirements, bank guarantees, and other contractual obligations while managing contract amendments, change orders, and commercial revisions throughout the project lifecycle.
• Manage project financial performance by monitoring project costs, expenses, commitments, budgets, revenue recognition under the Percentage of Completion (POC) methodology, profitability, cash flow, and forecasting activities while providing regular financial reporting and analysis.
• Coordinate the timely invoicing of services, software, equipment, and materials in accordance with contractual requirements and support milestone billing, customer advances, reimbursement activities, and cash flow management.
• Partner with Project Managers to maintain project plans, dashboards, project logs, performance tracking tools, project documentation, deliverables, milestones, billing events, and data integrity within project management and SAP ERP systems.
• Collaborate with Project Management, Engineering, Procurement, Logistics, Manufacturing, Finance, Accounting, Tax, Sales, and customer stakeholders to support project execution, operational governance, compliance requirements, audit activities, process improvement initiatives, and successful project delivery.

The Essentials

• Bachelor's Degree in Relevant Field
• Professional experience supporting project financial management, contract administration, project controls, project coordination, operational governance, or related business functions.
• Strong financial and analytical skills.

The Preferred

• Knowledge of project accounting and revenue recognition concepts, including Percentage of Completion (POC) methodology.
• 1+ years of experience working with ERP systems SAP.

What We Offer

• Comprehensive mindfulness programs with a premium membership to Calm
• Volunteer Paid Time Off available after 6 months of employment for eligible employees
• Company volunteer and donation matching program. Your volunteer hours or personal cash donations to an eligible charity can be matched with a charitable donation.
• Employee Assistance Program Personalized wellbeing programs through our OnTrack program
• On-demand digital course library for professional development and other local benefits

Why Join Us

This position offers an excellent opportunity to develop expertise in project financial management, contractual administration, operational governance, and cross-functional business partnership within a global industrial technology organization. You will contribute to quality, compliance, operational excellence, and business transformation initiatives while partnering with teams across multiple functions and regions.

Modality: Hybrid

You will report to: REG. OPERATIONS MGR SOLUTIONS/SERVICES

We believe that employee diversity is a key element of our common future. We provide opportunities for talent development and growth within the entire organization. We support equality by celebrating the individuality of every person, regardless of their origin and identity. We appreciate the unique cultural backgrounds and variety of experiences each person brings. We invite all who want to join us and help change the future of our organization.

This position is part of a job family. Experience will be the determining factor for position level and compensation. #LI-VP1 #LI-Hybrid

Rockwell Automation's hybrid policy aligns that employees are expected to work at a Rockwell location at least Mondays, Tuesdays, and Thursdays unless they have a business obligation out of the office.

Rockwell Automation, Inc. (NYSE: ROK), is a global leader in industrial automation and digital transformation. We connect the imaginations of people with the potential of technology to expand what is humanly possible, making the world more productive and more sustainable. Headquartered in Milwaukee, Wisconsin, Rockwell Automation employs approximately 28,000 problem solvers dedicated to our customers in more than 100 countries. To learn more about how we are bringing the Connected Enterprise to life across industrial enterprises, visit www.rockwellautomation.com.

We welcome all makers, forward thinkers, and problem solvers who are looking for a place to do their best work. And if that's you we would love to have you join us!