Procurement Specialist

IFF; Castanhal; Hybrid; BRL 60,000 - 90,000; Full time

Job summary

IFF is seeking a Procurement Operations Specialist based in Barueri, Brazil, with a hybrid work model. You will support efficient purchasing activities, turning approved requests into purchase orders and ensuring supply continuity across sites.

You will work with SAP purchasing processes, manage data, and collaborate with multiple functions to resolve issues and improve processes. Fluency in English is required.

Qualifications

• Bachelor’s degree in business administration, supply chain, engineering, economics, international trade or a related field.
• At least two years of relevant experience in procurement, purchasing operations, supply chain or a related function.
• Fluent written and spoken English.
• Hands-on experience with SAP purchasing processes, particularly purchase requisitions and purchase orders.
• Understanding of the Procure-to-Pay process, including requisitions, purchase orders, goods or service receipts, invoice matching and payment-related issues.
• Intermediate or advanced Microsoft Excel skills.
• Strong attention to detail, with a consistent focus on data accuracy.
• Ability to organize and prioritize a high volume of operational requests.
• Clear communication skills and the ability to take ownership of issues, collaborate across cultures and follow requests through to resolution.

Responsibilities

• Review purchase requisitions for completeness, accuracy, approvals, sourcing needs and alignment with procurement policies.
• Create, update and maintain purchase orders in SAP using approved purchase requisitions, contracts, quotations and sourcing instructions.
• Maintain accurate purchasing data, including supplier details, prices, quantities, delivery dates, payment terms, Incoterms, taxes and account assignments.
• Monitor open purchase orders and help resolve overdue deliveries, blocked transactions, pricing differences, invoice mismatches and other purchasing exceptions.
• Communicate with suppliers about purchase orders, delivery dates, documentation, payment questions, commercial differences and supply risks.
• Partner with Planning, Manufacturing, Finance, Accounts Payable, Tax, Quality, Legal and Category Management to resolve operational issues.
• Manage requests received through shared mailboxes, ticketing platforms and other procurement channels, prioritizing them according to business impact and agreed service levels.
• Support routine quotations, negotiations, supplier onboarding and purchasing-data maintenance within applicable policies and delegated authority.
• Track service levels and operational performance while identifying opportunities to improve standardization, automation and data quality.

Skills

Fluent English

Excel

Attention to detail

Organize and prioritize

Clear communication across cultures

Procure-to-Pay understanding

Ownership mindset

Education

Bachelor’s degree in business administration, supply chain, engineering, economics, international trade or related field

Tools

SAP

ServiceNow

Power BI

Power Automate

Power Apps

Job description

Job Summary

Are you ready to keep procurement operations moving while improving accuracy, service and supply continuity?

IFF is a global leader in flavors, fragrances, food ingredients and health & biosciences. We deliver sustainable innovations that elevate everyday products.

Global Operations: Ensuring excellence in execution, from procurement to supply chain and reliability, delivering quality, safety, efficiency and sustainability across the value chain.

The role is based in Barueri/SP working on a hybrid work model. Be part of a detail-oriented, customer-focused and solution-oriented team where together we can achieve greatness and make a real impact. Your potential is our inspiration.

As a Procurement Operations Specialist, you will support efficient and compliant purchasing activities for assigned sites and business areas. You will help turn approved requests into accurate purchase orders, resolve operational issues and connect suppliers with internal teams to support business and supply continuity.

Where You’ll Make a Difference

• Review purchase requisitions for completeness, accuracy, approvals, sourcing needs and alignment with procurement policies.
• Create, update and maintain purchase orders in SAP using approved purchase requisitions, contracts, quotations and sourcing instructions.
• Maintain accurate purchasing data, including supplier details, prices, quantities, delivery dates, payment terms, Incoterms, taxes and account assignments.
• Monitor open purchase orders and help resolve overdue deliveries, blocked transactions, pricing differences, invoice mismatches and other purchasing exceptions.
• Communicate with suppliers about purchase orders, delivery dates, documentation, payment questions, commercial differences and supply risks.
• Partner with Planning, Manufacturing, Finance, Accounts Payable, Tax, Quality, Legal and Category Management to resolve operational issues.
• Manage requests received through shared mailboxes, ticketing platforms and other procurement channels, prioritizing them according to business impact and agreed service levels.
• Support routine quotations, negotiations, supplier onboarding and purchasing-data maintenance within applicable policies and delegated authority.
• Track service levels and operational performance while identifying opportunities to improve standardization, automation and data quality.

What Makes You the Right Fit

• Bachelor’s degree in business administration, supply chain, engineering, economics, international trade or a related field.
• At least two years of relevant experience in procurement, purchasing operations, supply chain or a related function.
• Fluent written and spoken English.
• Hands-on experience with SAP purchasing processes, particularly purchase requisitions and purchase orders.
• Understanding of the Procure-to-Pay process, including requisitions, purchase orders, goods or service receipts, invoice matching and payment-related issues.
• Intermediate or advanced Microsoft Excel skills.
• Strong attention to detail, with a consistent focus on data accuracy.
• Ability to organize and prioritize a high volume of operational requests.
• Clear communication skills and the ability to take ownership of issues, collaborate across cultures and follow requests through to resolution.

How Would You Stand Out?

• Experience in a Procurement Center of Excellence, Shared Services Center, regional procurement operation or manufacturing environment.
• Knowledge of SAP master data, Source Lists, Purchasing Info Records, contracts or automated purchase-order creation.
• Experience with ServiceNow, Power BI, Power Automate or Power Apps, or proficiency in Spanish.

Why Choose Us?

• Opportunity to contribute to procurement operations that support manufacturing and business continuity.
• Exposure to cross-functional and multicultural teams.
• Opportunities to participate in process-improvement and automation initiatives.
• Experience working with procurement systems, operational data and digital tools.
• A collaborative environment focused on service, accuracy and continuous improvement.

We are a global leader in taste, scent, and nutrition, offering our customers a broader range of natural solutions and accelerating our growth strategy. At IFF, we believe that your uniqueness unleashes our potential. We value the diverse mosaic of the ethnicity, national origin, race, age, sex, or veteran status. We strive for an inclusive workplace that allows each of our colleagues to bring their authentic self to work regardless of their religion, gender identity & expression, sexual orientation, or disability.

Visit IFF.com/careers/workplace-diversity-and-inclusion to learn more