Administrative Assistant - Environmental

SBM Offshore; Rio de Janeiro; Híbrido; BRL 30 000 - 42 000; Tempo integral

Resumo da oferta

SBM Offshore in Rio de Janeiro seeks an Administrative Assistant to support daily operations across departments. You will organize documentation, manage calendars, coordinate travel, prepare meetings, and assist with internal projects.

The role requires a High School Diploma or vocational training and fluent English, with proficiency in Microsoft Office. This on-site position offers confidentiality and opportunities to contribute to efficient workflows.

Qualificações

• High School Diploma or Vocational Training / Advanced Technical Certificate is required.
• Experience in similar administrative assistant roles preferred.
• Fluent in writing and speaking English is essential.

Responsabilidades

• Organize and maintain essential documents and draft professional correspondence.
• Manage calendars, schedule meetings, and coordinate travel arrangements.
• Support meeting preparation, agendas, and follow-ups to align deliverables.
• Assist in internal projects by tracking timelines and coordinating tasks.
• Process and track expense reports and purchase requests per company policies.
• Handle office supplies inventory to ensure operational continuity.
• Serve as a liaison for internal and external stakeholders while maintaining confidentiality.

Conhecimentos

Fluent English

Formação académica

High School Diploma + Vocational Training / Advanced Technical Certificate

Ferramentas

Microsoft Office Suite

Descrição da oferta de emprego

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Job Family: Administration

Location: Rio de Janeiro, BR, 20021-290

Description: Imagine your career taking you to the depths of innovation and the heights of impact. Our people enable continuous progress. Their commitment, collective expertise, and unique capabilities are the engine room behind SBM Offshore's True. Blue. Transition. - shaping the future of energy, and beyond.
About Us:
SBM Offshore is a global leader in deepwater ocean infrastructure, delivering floating production solutions across the full asset lifecycle- from design and construction to installation and operation. Supported by a global team of more than 8,000 professionals, the Company operates a long-term, asset-backed business model that delivers high-availability assets and predictable cash flows. SBM Offshore combines engineering expertise, operational reliability, and selective innovation to support safe, efficient, and lower-carbon energy production, while extending its capabilities into new opportunities across the blue economy.

Purpose

• As Administrative Assistant, you ensure seamless daily operations by providing comprehensive administrative support for your scope of work (department, executive, or project), contributing to efficient workflows, organized processes, and clear communication, while exhibiting diplomacy and discretion, working effectively in a confidentiality environment, and demonstrating a sense of time and priority management

Responsibilities

• You organize and maintain essential documents, draft and format professional correspondence, and ensure accurate record-keeping for easy retrieval.
• You manage calendars, schedule meetings, and coordinate appointments, ensuring timely communication and reminders.
• You arrange and optimize travel logistics, including detailed itineraries for flights, hotels, and transportation.
• You support meeting preparation by managing logistics, drafting agendas, and coordinating follow-ups to ensure alignment of deliverables.
• You assist in managing internal projects and initiatives, by tracking timelines, organizing resources, and facilitating task completion.
• You process and track expense reports and purchase requests while ensuring compliance with policies.
• You manage office supplies inventory, ensuring materials are available as needed to maintain operational continuity.
• You act as the point of contact for routine communication with internal and external stakeholders, escalating issues as required.

Education

• High School Diploma + Vocational Training / Advanced Technical Certificate

Experience

• Experience in similar administrative assistant role
• Regular usage office software (Microsoft Office Suite) to create complex documents, spreadsheets, and presentations.
• Fluent in writing and speaking English

Functional Competencies

Calendar, Schedule, and Travel Coordination Document and Correspondence Management Meeting and Event Coordination Office Applications Proficiency Data and Expense Management Data collection and entry

GENERAL INFORMATION

SBM Offshore N.V. is a listed holding company that is headquartered in Amsterdam. It holds direct and indirect interests in other companies that collectively with SBM Offshore N.V. form the SBM Offshore Group("the Company"). For further information, please visit our website at www.sbmoffshore.com. The companies in which SBM Offshore N.V., directly and indirectly, owns investments are separate entities.

SBM Offshore is proud to be an Equal Employment Opportunity and Aff tion employer.SBM Offshore does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.