Junior Secretary / Administrative Assistant

Integration Consulting; São Paulo; Hybrid; BRL 60,000 - 100,000; Full time

Job summary

Integration Consulting in São Paulo is seeking an Executive Secretary/Administrative Assistant to support senior executives with agendas, events, and travel arrangements in a hybrid setting (3 days in office weekly).

The role requires a Bachelor's degree and Advanced English, with proficiency in Excel, PowerPoint, and Word. You will coordinate expenses, meetings, and cross‑country support, contributing to a highly professional, results‑driven team.

Qualifications

• Previous experience as Executive Secretary / Administrative Assistant.
• Bachelor's degree is required.
• Advanced English is required.
• Office - Excel, PowerPoint, Word.
• Responsible, organized, proactive, communicative, and diligent with deadlines and processes.
• Ability to give and receive regular feedback.

Responsibilities

• Assist executives with agendas, events, and travel arrangements.
• Submit all expenses in the system and manage travel-related costs.
• Support ADM area with room bookings and meetings scheduling.
• Coordinate across Brazil and other countries for agendas and events.
• Collaborate with senior professionals, adapting communication as needed.

Skills

Advanced English

Strong communication

Organizational skills

Team collaboration

Problem solving

Education

Bachelor's degree

Tools

Excel

PowerPoint

Word

Job description

Integration’s São Paulo Office is seeking candidates to be part of our multi-functional and international teams of hands‑on professionals inside the Corporate Area.

Location: Itaim Bibi (hybrid system - 3 days in the office per week)

The professional will be responsible for assist executives dealing with agendas, events, travel subject, submit all the expenses (in the system) and support ADM area with rooms and meetings schedule.

Will also be responsible for assist executives in Brazil or other countries dealing with agendas, events, travel subject, submit all the expenses (in the system).

We recruit, train and develop professionals who offer a strong and authentic balance between technical expertise and fit with Integration’s Culture. And we seek professionals with the following skills and experience:

• Previous experience as Executive Secretary / Administrative Assistant
• Bachelor's degree
• Advanced English.
• Office - Excel, Power Point, Word
• Responsible, organized, proactive, communicative, and diligent with deadlines and processes.
• Ability to give and receive regular feedback.
• Ability to work in a team
• Speed in executing tasks and speed in responding to demands and/or inquiries.
• Flexibility.
• Quality in delivery and attention to detail.
• Know how to deal with senior professionals, adapting communication with each of them (not a pattern).
• Strong desire to learn and a high level of curiosity.
• Ownership mindset. Ability to understand your unique space and take action.