Mid-level Event Analyst

Jobtailor; São Paulo; Presencial; BRL 60 000 - 90 000; Tempo integral

Resumo da oferta

Jobtailor in São Paulo, Brazil, seeks an Events Coordinator to support planning and execution of medical events. You will assist with analyses, prepare reports, and maintain the history of events conducted by the department.

You will also help manage the department budget and sponsorships, control costs, and coordinate logistics to ensure successful events within planned costs. A Bachelor’s degree and intermediate English are required.

Qualificações

• Bachelor's degree in Events, Marketing, Business Administration or related field.
• Proficient in Microsoft Office with emphasis on advanced Excel.
• Intermediate English language proficiency.

Responsabilidades

• Assist analyses, prepare reports, and maintain history of events.
• Assist in managing the department budget and sponsorships.
• Control event costs and allocate to products, cost centers, and accounts.
• Contract logistics services for events within planned costs.
• Receive event briefings and plan their execution.
• Develop an annual events calendar from requesting departments.
• Prepare periodic reports for Product Management and Marketing budgets.
• Maintain relationships with KOLs and external clients.

Conhecimentos

English (Intermediate)

Advanced Excel

Budgeting

Formação académica

Bachelor's degree in Events, Marketing, Business Administration or related field

Ferramentas

Microsoft Office

Descrição da oferta de emprego

Responsibilities

• Assist with analyses, prepare reports, and maintain the history of events conducted by the department;
• Assist in managing the budget of the requesting department, controlling investments in events and medical sponsorships;
• Control event costs, ensuring proper allocation among products, cost centers, and accounting accounts;
• Contract logistics services necessary for successful execution of events within planned costs;
• Receive event briefings and plan their execution, ensuring successful outcomes;
• Develop an annual events calendar based on information gathered from requesting departments;
• Prepare periodic reports for Product Management, collaborating with Marketing managers to control product budgets;
• Maintain spreadsheets documenting past events to support planning of Marketing activities involving medical events;
• Represent the events area and help strengthen partnerships at national and international meetings with internal and/or external clients;
• Perform administrative tasks such as requesting quotes for materials, qualifying and hiring suppliers, liaising with production and logistics agencies for selection, budgeting, and processing invoices and expenses, among other administrative duties;
• Maintain close relationships with KOLs (Key Opinion Leaders), serving as their primary contact with the company before, during, and after medical events.

Requirements

• Bachelor's degree in Events, Marketing, Business Administration or related field;
• Intermediate English;
• Proficient in Microsoft Office, with emphasis on advanced Excel;
• Knowledge of electronic payment and control systems is desirable.

Core Competencies

Demonstrates expertise in event management, budget control, and collaboration with marketing teams to ensure successful execution of medical events. Proficient in maintaining detailed documentation and fostering relationships with key opinion leaders.