Marketing and Administrative Coordinator

VTRAC Consulting Corporation; Brasil; On-site; BRL 45,000 - 78,000; Full time

Job summary

VTRAC Consulting Corporation is seeking a Marketing and Administrative Coordinator (Junior-Intermediate) to support marketing and administrative activities. The role covers email marketing, design, website updates, and document work in English, with multiple responsibilities across teams.

The candidate should bring 2+ years of experience, strong English communication, and proven ability to learn and adapt to new tools and processes while maintaining high organization and deadlines.

Qualifications

• Advanced English proficiency in both speaking and writing is mandatory.
• Two years of marketing and administrative experience.
• Experience with Adobe Illustrator and Adobe Photoshop.
• Experience creating graphics and short-form videos for social media.
• Basic knowledge of WordPress for basic website updates.
• Experience with mass emailing and email campaigns.
• Advanced MS Word and PowerPoint; basic Excel.
• Ability to use Google Workspace for scheduling.
• Strong organizational skills and attention to detail.
• Ability to multitask and meet deadlines.
• Willingness to learn new tools and processes.
• Ability to work independently and take initiative.

Responsibilities

• Marketing & Email Campaigns: Create, schedule, and manage mass emails; develop sequences; write and edit content in English; manage contact lists; monitor performance; assist social media initiatives; book client meetings.
• Content Creation & Graphic Design: Create graphics/banners; edit short videos; use Illustrator/Photoshop; update WordPress site; design PowerPoint presentations; ensure brand consistency.
• Administrative Support: Create/edit contracts; prepare PowerPoint decks; manage spreadsheets in Excel; schedule, calendar management, and Google Meet invites; assist with proposals and filing.

Skills

Marketing

Email campaigns

Graphic design

Content creation

Administrative support

Advanced English

Tools

Adobe Illustrator

Adobe Photoshop

WordPress

Microsoft Word

PowerPoint

Excel

Google Workspace

Job description

Position: Marketing and Administrative Coordinator (Junior-Intermediate)

Position Type: Permanent

No. of Positions: 1

Description

We are seeking a junior-Intermediate, highly organized, creative, and adaptable professional to support our marketing and administrative activities. This role combines email marketing, graphic design, presentation creation, website management, and administrative support. The ideal candidate must be comfortable handling different responsibilities, managing multiple priorities, and learning new tools and processes. Excellent English communication skills, both written and spoken, are an absolute MUST. The work is all in English. The Candidate must be able to write professional emails, prepare business documents, and communicate confidently in English.

Ideal Candidate

We are looking for a versatile, proactive, and creative professional who is comfortable wearing multiple hats. The ideal candidate has strong design skills, excellent English communication abilities, and a willingness to handle a variety of administrative and marketing responsibilities while continuously learning and adapting.

The successful candidate must be willing to learn, adapt, and continuously develop their skills. We are looking for someone who takes initiative, embraces new challenges, and understands that responsibilities may evolve as the company's needs change. Previous experience in sales, marketing, graphic design is preferred.

Key Responsibilities

1. Marketing & Email Campaigns 50%

• Create, schedule, and manage mass emails and email marketing campaigns.
• Develop email sequences and follow-up campaigns.
• Write, edit, and proofread marketing content in English.
• Maintain email contact lists and support database management.
• Monitor campaign performance, including open rates and click-through rates.
• Assist with social media marketing and other digital marketing initiatives.
• Calling and booking client meetings.

2. Content Creation and Graphic Design 20%

• Create graphics, banners, and promotional materials for social media and other digital channels.
• Create and edit short videos for social media.
• Use Adobe Illustrator and Photoshop to develop and edit visual content.
• Update the company website using WordPress, including changing banners, images, and other visual elements.
• Design visually appealing PowerPoint presentations and marketing materials.
• Ensure consistency with company branding and visual guidelines.

3. Administrative Support 30%

• Create, edit, and update contracts and business documents using Microsoft Word.
• Create and update professional PowerPoint presentations.
• Maintain spreadsheets and perform basic data entry using Microsoft Excel.
• Schedule appointments, manage calendars, and send Google Meet invitations.
• Monitor online portals and assist with proposal preparation and submissions.
• Organize digital files and provide general administrative support.

Requirements

• Advanced English proficiency in both speaking and writing is mandatory. Excellent grammar, spelling, and professional communication skills are essential.
• Two (2) years of Marketing and administrative experience
• Experience working with Adobe Illustrator and Adobe Photoshop.
• Experience creating graphics and short-form videos for social media.
• Basic knowledge of WordPress for basic website updates
• Experience with mass emailing and email marketing campaigns.
• Advanced level in Microsoft Word and PowerPoint, with basic Microsoft Excel skills.
• Ability to use Google Workspace for scheduling and meeting coordination.
• Strong organizational skills and attention to detail.
• Ability to multitask, prioritize responsibilities, and meet deadlines.
• Flexibility and willingness to learn new tools, software, and processes.
• Ability to work independently, take initiative, and adapt to changing business needs.

We thank all candidates in advance. Only selected candidates for interviews will be contacted. For other exciting opportunities, please visit us at www.vtrac.com. VTRAC is an equal opportunity employer.