Manager Special Events

Hilton; Brasil; Remote; BRL 120,000 - 180,000; Full time

Benefits offered by this job

Go Hilton travel program

Paid parental leave

Mental health resources

Paid time off

Job summary

Hilton seeks a Manager, Special Events to lead planning and execution of Conferences, Tradeshows, Customer and Industry Events in Sao Paulo, Brazil or Mexico City, Mexico. You will manage budgets, timelines, and cross-functional collaboration with internal teams to deliver standout events that align with business goals.

The role requires 5 years in meeting planning, strong MS Office skills (PowerPoint/Excel), and willingness to travel up to 50%.

Qualifications

• Five (5) years experience in meeting planning for corporate events/conferences/tradeshows/incentives.
• Proficient in MS Office with strong PowerPoint and Excel skills.
• Willingness to lift and move heavy boxes during events and stand for long periods; travel up to 50%.

Responsibilities

• Lead events from conception to planning and execution with project plans and budgets.
• Manage strategic planning and ensure events meet objectives and timelines.
• Lead budgeting, tracking, and reporting of expenditures; process expenses per guidelines.
• Execute contracts with Hilton's legal and procurement teams for vendors.
• Coordinate event logistics including sourcing, decor, F&B, housing, sessions, booths, AV, registration, and more.
• Communicate with customers via invitations and updates; ensure branding consistency.

Skills

PowerPoint

Excel

MS Office

Job description

Job Identification: 226389

Job Category: Enterprise Sales

Job Schedule: Full time

Equal Opportunity Employer EOE, including disability/vets

Exceptional Hospitality Starts with You

This role is based at our one of our offices in Sao Paulo, Brazil or Mexico City, Mexico

As a Manager, Special Events, you will support the team responsible for providing a differentiated selling platform for Hilton's diverse portfolio of brands by being motivated to grow market share. On the Special Events team reporting to the Senior Manager of Special Events, you will plan events as listed in the Customer Engagement Plan, Executive Engagement events, incentive events, and other events as assigned with Hilton. You will work with internal partners to understand their objectives, messaging, requirements, budget, and suggest milestones and timelines to plan the scope and build the event strategies. The Special Events Manager will recommend initiatives to reach the goals of the event for the business owners' approval. The types of events planned may include Conferences, Tradeshows, Customer Advisories, Customer Events, Industry Events, Sales Meetings and Incentive Programs. Each event you work on will require extensive preparation from research, design, budgeting, planning, coordinating, and evaluating.

What you'll do during a typical day:

• Lead events from conception to planning and execution: develop and update project plans/budgets for events for business owners' approval and ensure adherence to them. Lead event's project plan/workstreams as assigned ensuring objectives are met.

• Manage the strategic planning process for meetings and events, project management, and ensure the successful execution of events according to the objectives and timelines set for the event.

• Lead budget, track and report expenditures, and reconcile event billing. This will include monitoring payment schedules and submitting expenses in a timely manner in accordance with our guidelines.

• Execute contracts in partnership with Hilton's legal and procurement teams for all vendors.

• Manage all event logistics as needed for the success of the event. Workstreams could include one or more of the following: sourcing, contracting, décor, entertainment, F&B, housing, breakouts, General Sessions, booths creation/tradeshows, shipping/receiving, staffing, supplies, transportation, sponsorships, AV, amenities, VIP/Executive logistics, speakers, mobile app, online and onsite registration, event technology, and other event components as assigned.

• Customer Communications: review and send event communication (invitations, emails, updates.) Review all information for accuracy and branding/messaging and ensure these are sent in a timely manner.

• Internal Communications: Lead event management calls throughout the entirety of the event lifecycle including planning, pre-con, and post-event debrief calls or meetings, and ensure these are sent out in a timely manner.

• Ensure compliance with Hilton Travel and Entertainment (T&E) policy (or Strategic Meetings Management Programs - SMMP policy) and with all the event documentation through approved project management, collaboration, and reporting tools.

• All other tasks as requested by Special Events leadership

How you'll collaborate with others:

• Work with our internal partners (Hilton Worldwide Sales, Hotels, Partnerships, Commercial, and Brand teams) to ensure the successful execution of any sponsorships/companywide customer-facing initiatives.

• Work with our B2B marketing partners on event or invitation messaging, promotion, design, and creative. Partner on Meet with Purpose activations at events as appropriate.

Deliverables you'll take ownership of:

• Suggest themes, messaging, timelines, and expenditures for the successful execution of the event.

• Successful execution of event plan/workstreams according to the agreed objectives.

• Alert business owners on any risk around objectives, attendance, budgets, and timelines

What It Takes to Make the Stay

You have these minimum qualifications:

• Five (5) years experience in meeting planning - handling corporate events/conferences/tradeshows/incentives/agency as a full-time position.

• Proficient in MS Office, with a high skillset in PowerPoint and Excel.

• Willingness to lift and move heavy boxes during events and stand for long periods of time.

• Fluent in English, Spanish, and Portuguese (written and verbal communication).

• Experience with executive partners ('C-suite') presentations, partnerships, and executing a project in a matrix organization.

• Travel: up to 50%

It would be useful if you have:

• Experience with event technology platforms, registration and attendee management systems, and data reporting tools.

How We’ll Help You Thrive

At Hilton, the hospitality we're known for doesn't end with our guests. We proudly invest in our Team Members' wellbeing, supporting you through all of life's moments. When you join Hilton, our exceptional care extends to you with unmatched perks and benefits, including*:

• Incredible travel perks - Enjoy 110 nights of deeply discounted travel, with room rates as low as $40 USD/night at our world-class hotels through our Go Hilton travel program

• Paid parental leave - Because family matters. We offer paid leave for eligible Team Members, including partners and adoptive parents

• Mental health resources - Your wellbeing comes first. Eligible Team Members can access free counseling and support through our best-in-class Employee Assistance Program (EAP)

• Paid time off (PTO) - Recharge, relax, and take time for what matters most

*Benefits availability may vary depending on Team Member's location as well as terms and conditions of employment and are subject to the terms and conditions of each specific program/plan.

Join an Award-Winning Workplace Culture

At Hilton, we don't just deliver exceptional experiences for our guests—we build an exceptional workplace for the Team Members who make it all possible. As a global leader in hospitality, we've welcomed more than 3 billion guests worldwide, all while staying true to our founding vision: to fill the earth with the light and warmth of hospitality.

Our award-winning culture has earned us repeated recognition on the World's Best Workplaces list by Great Place to Work and Fortune. With our suite of world-class brands (https://www.hilton.com/en/brands/), and a company-wide commitment to providing the best stay for every guest, we're setting new standards for the future of travel.

Whether you're starting your career or exploring something new, Hilton supports your journey every step of the way. Come for the job, stay for the career—and help us make every stay a little more magical.

Curious about life at Hilton? Explore our Careers Blog (https://jobs.hilton.com/blogs) to see why we're more than a great place to stay—we're a great place to work.