Human Resources Assistant (Brazil) (Remote)

OperationsArmy; Brasil; Teletrabalho; USD 30.000 - 45.000; Tempo integral

Resumo da oferta

A leading company is seeking a proactive HR Assistant to support day-to-day HR operations, including payroll administration and internal communications. Ideal candidates will have strong familiarity with Paylocity and excellent attention to detail. This remote position offers a flexible schedule while requiring a commitment to high accuracy in handling payroll data and compliance reporting.

Qualificações

• Strong working knowledge of Paylocity and online timekeeping platforms.
• Able to work independently and manage a to-do list style workflow.
• Experience supporting in-person leadership events is a plus.

Responsabilidades

• Enter and verify timekeeping data from Square into Paylocity.
• Support weekly and monthly payroll processing.
• Monitor Slack and email for HR inquiries and triage or escalate as appropriate.

Conhecimentos

Attention to Detail

Communication

Proactivity

Organizational Skills

Ferramentas

Paylocity

Square

Slack

Google Drive

Indeed

Descrição da oferta de emprego

HR Assistant (Remote)
Support our HR Manager in payroll, HR systems, communications, and reporting

About the Role

We are seeking a proactive, detail-oriented HR Assistant to support our HR Manager in day-to-day HR operations, including payroll administration, HR systems management, internal communications, and compliance reporting. The ideal candidate will have strong familiarity with HR platforms especially Paylocity and a sharp eye for accuracy when handling payroll data, timecard issues, and compliance reports.

You will also serve as the primary point of contact for routine HR inquiries when the HR Manager is unavailable, helping keep the HR team organized, responsive, and efficient.

What We're Looking For

• Strong working knowledge of Paylocity and online timekeeping platforms
• Excellent attention to detail and ability to follow through on tasks
• Friendly, resourceful communicator who knows when to escalate issues
• Comfortable handling repetitive tasks, shifting priorities, and managing a to-do list style workflow
• Able to work independently during off-hours or with minimal supervision
• Bonus: Experience supporting in-person leadership events or insurance-related HR administration

Key Responsibilities

HR Operations & Administration

• Enter and verify timekeeping data from Square into Paylocity
• Support weekly and monthly payroll processing
• Troubleshoot employee timecard issues and reset Paylocity login credentials
• Generate reports and maintain historical data for HR and compliance audits
• Organize and maintain HR documents in Google Drive

Employee Support

• Monitor Slack and email for HR inquiries and triage or escalate as appropriate
• Provide light weekend support for urgent inquiries (approx. 2-3 per weekend)
• Escalate complex employee relations issues to the HR Manager

Communications & Job Postings

• Draft and build job descriptions
• Post job openings on Indeed and other recruitment platforms
• Monitor and update job listings regularly
• Coordinate candidate phone screen scheduling with Susanne based on screener responses
• Publish internal HR newsletters and communications

Performance & Planning Support

• Track employee performance management timelines
• Assist with logistics for senior leadership events and HR initiatives
• Support upcoming strategic planning cycles

Tools & Software Familiarity

• Paylocity (timecard and HR system) strong working knowledge required; candidates Paylocity skills may be tested
• Square (time tracking)
• Slack (internal communication)
• Google Drive (document management)
• Indeed (job postings and applicant tracking)

Work Schedule

• Full-time, 40 hours/week
• Tuesday & Wednesday: No work
• Monday & Thursday: 6 hours each, 1:00 PM 7:00 PM PST (some flexibility)
• Friday: 8 hours, 9:00 AM 5:00 PM PST (no flexibility; fixed schedule)
• Saturday & Sunday: 4 hours each, 9:00 AM 1:00 PM PST (some flexibility)