HSSE & Facility Officer

Manpower Malta; Mato Grosso; On-site; BRL 180,000 - 288,000; Full time

Job summary

Manpower Malta is seeking a Health & Safety and Facilities Coordinator to take ownership of day-to-day H&S coordination and office/site facilities management across multiple locations. The role combines compliance, administration, contractor liaison, and facilities operations, requiring a proactive individual who can maintain safety standards while keeping building services running smoothly.

The successful candidate will collaborate with Health & Safety Competent Persons, department heads,

Qualifications

• Recognised health and safety qualification with knowledge of Maltese H&S obligations.
• Experience coordinating building facilities, maintenance, contractors or suppliers.
• Strong organisation and attention to detail; able to manage multiple deadlines.
• Ability to handle confidential information with discretion and clear communication.
• Experience in construction/engineering or multi-site facilities is an advantage; Maltese regs knowledge a plus.

Responsibilities

• Coordinate risk assessments, toolbox talks, and incident reporting across departments.
• Lead internal and external H&S audits and regulatory inspections.
• Monitor compliance and escalate non-conforming matters.
• Coordinate maintenance of offices and sites including HVAC, lifts, plumbing, and electrical systems.
• Support contractors, asset records, budgets, and space planning.

Skills

Health & Safety coordination

Facilities coordination

Compliance management

Stakeholder communication

Education

Health and safety qualification

Job description

Manpower Malta is seeking to recruit a Health & Safety and Facilities Coordinator to join our client's team.

The successful candidate will take ownership of day-to-day health and safety coordination while supporting the effective management and physical upkeep of office and site facilities. This role combines compliance, administration, contractor coordination, and facilities management, requiring a proactive individual who can ensure safety requirements are followed while keeping building operations running smoothly. The position involves regular collaboration with Health & Safety Competent Persons, Heads of Department, contractors, and suppliers across multiple locations.

Responsibilities:

• Coordinate risk assessments, method statements, toolbox talks, safety briefings, training records, PPE registers, incident reporting, and other H&S documentation across departments and projects.
• Lead and support internal and external H&S audits, statutory inspections, fire drills, compliance activities, and the follow-up of corrective actions through to completion.
• Monitor departmental and contractor compliance with health and safety requirements, escalating outstanding or non-compliant matters when necessary.
• Coordinate the maintenance and upkeep of offices and sites, including air conditioning, lifts, plumbing, electrical systems, access control, minor works, and emergency preparedness.
• Support facilities contractors and suppliers, asset records, maintenance budgets, office moves, space planning, and general facilities operations.

Key Requirements:

• Recognised health and safety qualification and good knowledge of Maltese health and safety obligations.
• Previous experience coordinating building facilities operations, maintenance activities, contractors, or suppliers.
• Strong organisational skills with excellent attention to detail and the ability to manage multiple compliance deadlines.
• Ability to handle confidential information with discretion and communicate effectively with different departments and stakeholders.
• Experience within construction, engineering, facilities management, or multi-site environments is considered an advantage; knowledge of Maltese building/fire regulations or Maltese language skills would also be beneficial.

Job Info:

• Type of Contract: Indefinite
• Salary: Depending on experience
• Working Days: Monday to Friday
• Working Hours: 08:00 – 16:30
  
• Work Setting: Office-based (with regular travel to Group sites)
• Candidate location: Must be already living in Malta

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