Executive Assistant (Advanced Chinese Mandatory)

99; São Paulo; On-site; BRL 90,000 - 130,000; Full time

Job summary

99 is seeking an experienced Executive Assistant to support senior leadership in a fast-paced, multinational environment in São Paulo. The role emphasizes meticulous calendar management, travel logistics, and high-level administrative support with discretion and integrity.

The ideal candidate has 5+ years of executive support experience, a Bachelor's degree in a related field, strong organizational and communication skills, and fluency in English, Chinese, and Portuguese.

Qualifications

• Bachelor's degree in Business Administration, Communications, or related field.
• 5+ years of executive administrative support experience.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• High level of discretion and confidentiality.
• Proficiency with Microsoft Office Suite, Google Workspace, and calendar tools.
• Ability to work independently, prioritize tasks, and adapt to changing needs.
• Experience supporting multiple executives or working in multinational environments.
• Fluency in English, Chinese (native-level) and Portuguese (native-level).

Responsibilities

• Manage and coordinate complex calendars, meetings, and travel arrangements.
• Prepare agendas, presentations, reports, and meeting notes as needed.
• Serve as a liaison between the executive and internal/external stakeholders.
• Track key deadlines, deliverables, and follow-ups to ensure smooth execution of projects.
• Manage confidential information with discretion and professionalism.
• Coordinate logistics for events, team meetings, and company-wide communications.
• Support with expense reporting and procurement processes.
• Identify and implement process improvements to increase efficiency.

Skills

Calendar management

Travel coordination

Meeting preparation

Stakeholder liaison

Discretion

Communication

Independence

Microsoft Office

Google Workspace

Multinational experience

Education

Bachelor's degree in Business Administration or related field

Tools

Concur

MS Office Suite

Job description

About The Company

If you see technology as a way to smooth your path in life, our team does too: Your Path, Our Journey.

About The Company

If you see technology as a way to smooth your path in life, our team does too: Your Path, Our Journey.

We believe in technology that connects talented people who embrace diversity to create and share paths we don't even know about (yet!). We work to generate value not only for our users but, above all, for the communities we serve and for society as a whole, making every day better for everyone with mobility and delivery services (99) or digital payments (99Pay).

To make life easier for millions of people every day, since 2018, we have been part of DiDi DiDi Global Inc., the world’s leading mobility technology platform. We are pioneers in creating innovative solutions that start in Brazil and scale up to make a positive impact in more than 12 countries where DiDi operates. This innovation encompasses sustainability, safety, artificial intelligence, financial markets, and much more.

Whether building projects from scratch or improving our solutions, we enjoy challenges that give us butterflies, which is why we work at a fast pace with respect, collaboration, and good humor. Along this journey, we also draw strength from diverse experiences and opinions to grow together, fail quickly, learn, and adjust the course to create solutions that deliver even better results.

About The Team/role

We are looking for a highly organized, proactive, and detail-oriented Executive Assistant to support our leadership team. This is a great opportunity for someone with 5+ years of experience who thrives in a fast-paced environment and is passionate about providing high-quality administrative and operational support.

In this role, you'll be...

• Manage and coordinate complex calendars, meetings, and travel arrangements;
• Prepare agendas, presentations, reports, and meeting notes as needed;
• Serve as a liaison between the executive and internal/external stakeholders;
• Track key deadlines, deliverables, and follow-ups to ensure smooth execution of projects;
• Manage confidential information with discretion and professionalism;
• Coordinate logistics for events, team meetings, and company-wide communications;
• Support with expense reporting and procurement processes;
• Identify and implement process improvements to increase efficiency.

We're eager to be in touch because you have...

• Bachelor's degree in Business Administration, Communications, or related field;
• 5+ years of experience in executive-level administrative support;
• Exceptional organizational and time-management skills;
• Strong written and verbal communication skills;
• High level of discretion and confidentiality;
• Proficiency with Microsoft Office Suite, Google Workspace, and calendar tools;
• Ability to work independently, prioritize tasks, and adapt to changing needs;
• Experience supporting multiple executives or working in multinational environments;
• Well versed with expense systems (e.g., Concur);
• Fluency in English, Chinese (native-level) and Portuguese (native-level).

You’ll love working at DiDi because...

We create user value

We strive to always create valuable experiences for our users in everything we do. Our focus is to always innovate new experiences that are safe, pleasant and efficient.

We are data-driven

We are strong believers in making informed decisions, that's why we are data-driven. We can better navigate the business landscape strategically by analyzing valuable metrics.

Win-win Collaboration

Success is a team sport. When we work to help our partners and colleagues win, we win, too. While keeping everyone's best interest at heart, we communicate with candor and execute with excellence in all we do.

We believe in integrity

Integrity is at the very core of our business. We are people who always want to do the right thing. Our intentions are sincere, we speak our minds and listen to each other.

Growth

We always strive to do better. That means venturing beyond our comfort zones, learning from our mistakes, and helping each other grow.

Diversity and Inclusion

Diversity is one of our biggest strengths. Our differences are what make us distinct. We respect each other and believe in equal opportunities for all.

Diversity & Inclusion

Diversity is not a vision of the future or something we wish to have one day, it is a non-negotiable value of who we are.

We practice inclusion, plurality, and respect. And we count on the governance of the Diversity Committee, which works together with HR, leadership and identity groups - 99Adapta, 99Afro, 99Cores, 99Mulheres, and 99Mamães. This part of our journey has been written, there remains a long road before us.

We reinforce that this position is open to everyone, including pregnant people and people with disabilities (PwD).