Executive Assistant

Medtronic; São Paulo; Presencial; BRL 120 000 - 180 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Private Pension Plan

Transport voucher

Flexible meal voucher

Medical assistance

Dental assistance

Life insurance

Gympass

Childcare assistance

Pharmacy discount

ESPP

Resumo da oferta

Medtronic in São Paulo, Brazil is seeking an experienced Executive Assistant to support our Commercial Vice President. This onsite role requires superior organizational skills, discretion, and the ability to manage complex calendars, travel, and confidential matters with professionalism.

You will prepare communications, reports and presentations, coordinate internal and external stakeholder interactions, and aid strategic planning with timely follow-up.

Qualificações

• Bachelor's degree in Secretarial Studies, Business Administration, Communications, or a related field.
• Excellent written and verbal communication in Portuguese and English; Spanish is desirable.
• At least 3 years of experience supporting senior leaders in multinational companies.
• Highly organized, proactive, and capable of managing multiple priorities in a fast-paced environment.
• Strong proficiency in Microsoft Office applications (Outlook, PowerPoint, Excel, Teams).
• Interest in AI-enabled tools to improve productivity and efficiency.

Responsabilidades

• Provides general administrative support including preparing communications and maintaining schedules.
• Manages the Commercial Vice President's calendar, ensuring effective prioritization of meetings, commitments, and business activities.
• Coordinates personal payments and administrative matters for the Commercial Vice President with confidentiality.
• Prepares and edits correspondence, reports, presentations, and other documents as needed.
• Coordinates domestic and international travel and manages expense reimbursements.
• Acts as liaison between the VP and internal/external stakeholders with timely follow-up.
• Handles confidential information with discretion and professionalism.
• Participates in employee communities and organizational events to foster collaboration and culture.

Conhecimentos

Communication skills

Portuguese-English bilingual

MS Office proficiency

AI-enabled productivity tools interest

Discretion and confidentiality

Calendar management

Formação académica

Bachelor's degree in Secretarial Studies, Business Administration, Communications, or related field

Ferramentas

Outlook

PowerPoint

Excel

Teams

Descrição da oferta de emprego

Careers that change lives start here. Medtronic is a global leader in healthcare technology with a Mission to alleviate pain, restore health, and extend life. Our 95,000 employees work across more than 150 countries to put patients first — developing innovative medical technologies that improve the lives of 72+ million patients each year. Your unique talents will help shape the future of healthcare while building a career grounded in purpose, growth, and impact.A Day in the LifeAt Medtronic, we are more than a medical device company, driving the future of healthcare through innovation. Here, you can build a meaningful career rooted in purpose, being part of a team that help improve patient outcomes and support healthcare systems worldwide.We are searching a highly organized and proactive Executive Assistant to support our Commercial Vice President in Brazil. The ideal candidate will possess exceptional communication skills, a keen attention to detail and the ability to manage multiple tasks efficiently. This role requires a high level of professionalism, discretion and the ability to work in a fast-paced environment. This position is based in São Paulo/Brazil and has an onsite working model.Responsibilities may include the following and other duties may be assigned:Provides general administrative support including preparing communications and maintaining schedules.Manages the Commercial Vice President's calendar, ensuring effective prioritization of meetings, commitments, and business activities.Coordinates personal payments and administrative matters on behalf of the Commercial Vice President, ensuring accuracy, timeliness, and confidentiality.Performs normal office functions such as setting up and maintaining files; arranging meetings and conferences.Gathers, compiles and reports on information relevant to supervisor's assignment.Administers inter-department or inter-unit programs or processes.Coordinates domestic and international travel arrangements and manages the submission and follow-up of business expense reimbursements.Prepare and edit correspondence, reports, presentations, and other documents as needed.Act as a liaison between the Commercial Vice President and internal/external stakeholders, ensuring effective communication and timely follow-up.Conduct research and gather information to support decision-making and strategic planning.Handle confidential and sensitive information with the utmost discretion and professionalism.Actively participate in employee communities, engagement initiatives, and organizational events that foster collaboration and culture.Required Knowledge and Experience:Bachelor's degree in Secretarial Studies, Business Administration, Communications, or a related field.Excellent written and verbal communication skills in Portuguese and English. Spanish is desired.At least 3 years of experience supporting senior leaders within multinational companies.Highly organized, proactive, and capable of managing multiple priorities in a fast-paced environment.Strong proficiency in Microsoft Office applications, particularly Outlook, PowerPoint, Excel, and Teams.Demonstrated interest in learning and leveraging AI-enabled tools and emerging technologies to improve productivity, organization, and business efficiency.Strong interpersonal skills, sound judgment, and the ability to maintain confidentiality at all times.We OfferMedtronic is recognized by the Great Place to Work (GPTW) and, in 2022, reached tenth place in the ranking of best companies to work for in the industry and services category. This recognition reinforces our ongoing commitment to the well-being of our employees. Our benefits are carefully designed to promote quality of life, and this is why we work with the best suppliers on the market. Find out more about what we offer in our benefits package:Private Pension Plan, Transport voucher, reimbursement for charter or parking, Flexible meal voucher, medical assistance and Dental assistance (for you and your legal dependents (spouses, children and stepchildren), Life insurance, Gympass, childcare assistance, pharmacy discount, ESPP (discounted share purchase program), educational subsidy + idiom program.Wellness programs:- Birthday Day Off- Maternity leave 6 months + Paternity leave 20 days- Paid Family Leave Program of up to 6 weeks.- Work 4 weeks from anywhere.NOTE: OPTION of transportation + hybrid work will not be available for positions in the clinical and sales areas, as well as for positions that do not have working time control.Our CommitmentOur unwavering commitment to inclusion, diversity, and equity (ID&E) means zero barriers to opportunity within Medtronic and a culture where all employees belong, are respected, and feel valued for who they are and the life experiences they contribute. We know equity starts beyond our workplace, and we must play a role in addressing systemic inequities in our communities if we hope to have long-term sustainable impact. Anchored in our Mission, we continue to drive ID&E forward both to enhance the well-being of Medtronic employees and to accelerate innovation that brings our lifesaving technologies to more people in more places around the world.About MedtronicBold thinking. Bolder actions. We are Medtronic.We lead global healthcare technology and boldly attack the most challenging health problems facing humanity by searching out and finding solutions. Our Mission — to alleviate pain, restore health, and extend life — unites a global team of 90,000+ passionate people. Powered by our diverse knowledge, insatiable curiosity, and desire to help all those who need it, we deliver innovative technologies that transform the lives of two people every second, every hour, every day. Expect more from us as we empower insight-driven care, experiences that put people first, and better outcomes for our world.In everything we do, we are engineering the extraordinary.Physical Job RequirementsThe above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position.Recruitment Fraud AlertWe are aware of phishing scams targeting job seekers. Please keep the following in mind:Apply only through official Medtronic channels. All legitimate Medtronic recruiting communications come from approved Medtronic platforms and official @medtronic.com email addresses.Medtronic will never ask for payment or sensitive personal information (such as bank account or Social Security details) during early stages of the hiring process. Any such requests are not legitimate.If you receive a suspicious message claiming to be from Medtronic, do not respond, click links, or open attachments.If you have any questions, concerns regarding the authenticity of a communication alleged to have been made by or on behalf of Medtronic, please contact us immediately at [e-mail] .Benefits & CompensationMedtronic offers a competitive Salary and flexible Benefits PackageA commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage.This position is eligible for a short-term incentive called the Medtronic Incentive Plan (MIP).