Executive Assistant

CelMedia

Brasil

On-site

BRL 89,280 - 133,920

Full time

14 days+

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Benefits offered by this job

Flexible PTO

Opportunities for personal and professional growth

Job summary

A growing online education company in Brazil seeks an Executive Assistant to provide strategic and administrative support to the CEO. The ideal candidate will have excellent bilingual communication skills (Portuguese and English), exceptional organization, and at least three years of experience in a similar role. This role includes managing the CEO's schedule, preparing reports, and negotiating deals. The salary ranges from R$8,000 to R$12,000 per month, with flexible PTO and growth opportunities.

Qualifications

Minimum of three years of experience as an Executive Assistant or similar role.
High level of professionalism and discretion.
Ability to work independently and collaboratively.

Responsibilities

Manage and optimize the CEO's calendar and appointments.
Prepare and edit correspondence and reports.
Negotiate with stakeholders and suppliers.

Skills

Bilingual proficiency in Portuguese

Fluent English

Exceptional organizational skills

Negotiation skills

Time-management

Education

Bachelor's degree in Business Administration or Communications

Tools

Google Workspace

Job description

About CelMedia:

We’re a fast-growing online education company. Our mission is to teach anyone how to make money online by building digital marketing agencies. We sell online courses and done-with-you services on how to build digital marketing agencies.

What Sets CelMedia Apart?

At CelMedia, we believe that education changes the world. We believe that most people in poor financial situations are there due to a lack of knowledge and wisdom on how to live a better life. We aim to provide people with a better philosophy and knowledge on building businesses online, ultimately leading to better quality lives.

Role: Executive Assistant

As an Executive Assistant at CelMedia, you will play a critical role in supporting the CEO and executive team. Your primary objective will be to provide administrative and strategic support, facilitate communication, manage schedules, and negotiate cost-effective deals with stakeholders and suppliers. You will act as a trusted partner to the executive team, ensuring their efficiency and focus on strategic goals.

Responsibilities:

Manage and optimize the CEOs calendar, including scheduling meetings, appointments, and travel arrangements, as well as managing the CEOs personal life.
Prepare and edit correspondence, reports, and presentations with accuracy and professionalism.
Negotiate with stakeholders, suppliers, and service providers to secure advantageous deals for the company.
Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.
Conduct research and compile data to support decision-making processes.
Handle confidential information with discretion and maintain a high level of integrity.
Assist in the development and implementation of company policies and procedures, as well as SOPs and Playbooks.
Help supervise KPIs in all areas of the company.
Manage multiple tasks and projects while maintaining a keen attention to detail.
Foster a positive, collaborative work environment aligned with CelMedia’s values and culture.

Results:

Efficient management of executive schedules, contributing to increased productivity and focus on strategic goals.
Successful negotiation of deals and partnerships, resulting in cost savings and better business outcomes.
Enhanced communication and coordination between the executive team and stakeholders.
Positive representation of the executive team and CelMedia in all interactions.
Timely and accurate completion of administrative tasks, supporting overall business operations.

Requirements:

Bachelor’s degree in Business Administration, Communications, or a related field (preferred but not mandatory).
Minimum of three years of experience as an Executive Assistant or in a similar role.
Bilingual proficiency in Portuguese and Fluent English, with excellent written and verbal communication skills. — Our company is 90% english-speaking so you MUST have fluent English to qualify for the role.
Exceptional organizational, time-management, and negotiation skills
Proficiency in Google Workspace and other relevant tools.
High level of professionalism and discretion in handling confidential matters.
Strong interpersonal skills to build and maintain relationships with stakeholders.
Ability to work independently and collaboratively in a team environment.
R$8,000 to R$12,000 per month, depending on experience and qualifications.

At CelMedia, we believe that great people are at the center of every successful business. Our benefits include:

Flexible PTO;
Opportunities for personal and professional growth.
Join CelMedia and be part of a team dedicated to changing the lives of 1 billion people worldwide. Help others make more money, develop a better philosophy, live better-quality lives, and be happier. Apply now to take your career to the next level!

Seniority level