Events Assistant

Jobtailor; São Paulo; Presencial; BRL 39 000 - 58 000; Tempo integral

Resumo da oferta

Jobtailor in São Paulo seeks an organized administrator to support corporate events and vendor management. You will handle data entry in Veeva, track invoices, and coordinate with clients and vendors to ensure timely closures.

The role requires strong communication, proactive planning, and experience with management systems. Previous travel/events industry exposure is a plus. This is a full-time position based in São Paulo, Brazil.

Qualificações

• Experience with administrative or operational activities, preferably in travel, events, or tourism.
• Familiarity with management systems and Excel-like control spreadsheets.

Responsabilidades

• Support consultants in the execution and closing of corporate events.
• Enter and update information in internal and client systems (Veeva).
• Monitor and follow up with vendors regarding submission of documents and invoices.
• Request the opening of support tickets (Jiras) for event closing processes.
• Submit and track approval of invoices with the client.
• Register and update vendors in corporate systems.
• Perform audits and reconciliations between event closures and financial entries.
• Maintain direct contact with clients to validate information and follow up on outstanding items.
• Update controls and metrics related to vendors and events.
• Support onboarding of new partners and vendors according to project requirements.

Ferramentas

Veeva

Wintour

Inteegra

Jira

Descrição da oferta de emprego

• Support consultants in the execution and closing of corporate events
• Enter and update information in internal and client systems (Veeva)
• Monitor and follow up with vendors regarding submission of documents and invoices
• Request the opening of support tickets (Jiras) for event closing processes
• Submit and track approval of invoices with the client
• Register and update vendors in corporate systems
• Perform audits and reconciliations between event closures and financial entries
• Maintain direct contact with clients to validate information and follow up on outstanding items
• Update controls and metrics related to vendors and events
• Support onboarding of new partners and vendors according to project requirements

Requirements

• High school diploma
• University degree in Tourism, Events, Business Administration or related fields is a plus
• Previous experience in administrative or operational activities, preferably in travel agencies, events, or the tourism sector
• Familiarity with management systems
• Experience with Veeva, Wintour or Inteegra is a plus
• Intermediate Excel skills and proficiency with control spreadsheets
• Good verbal and written communication for interacting with clients, vendors and internal teams
• Proactive, organized, deadline-driven and detail-orientedAbility to work in a dynamic environment, managing multiple simultaneous demands

Core Competencies

Demonstrates strong organizational and communication skills while managing corporate events and vendor relationships. Proficient in using management systems and Excel for tracking and auditing processes.

Highest-signal resume keywords

• Event Management
• Vendor Management
• Veeva Experience
• Excel Proficiency
• Administrative Support

ATS Optimization Keywords

Hard Skills

• Event Coordination
• Data Entry
• Auditing
• Reconciliation
• Control Spreadsheets

Soft Skills

• Proactive
• Organized
• Detail-Oriented
• Deadline-Driven
• Verbal Communication

Industry Keywords

• Tourism
• Events
• Business Administration
• Travel Agencies

Tools & Technologies

• Veeva
• Wintour
• Inteegra
• Jira