CORPORATE SECRETARIAL ASSISTANT

Corporate Finedge Solutions Pte.Ltd.; Região Norte; On-site; BRL 60,000 - 90,000; Full time

Job summary

We are seeking an experienced Corporate Secretarial professional to join our client services team. You will handle all aspects of clients’ company secretarial matters and manage a portfolio of companies, including incorporation and striking off.

You will ensure ongoing compliance with statutory and regulatory requirements, attend AGM and file annual returns, maintain registers and minute books, perform due diligence, and coordinate with internal and external stakeholders.

Qualifications

• At least 1 year of corporate secretarial experience.
• Strong knowledge of governance regulations and statutory filing procedures.
• Excellent organizational and communication skills.
• Proficiency in corporate secretarial software systems.

Responsibilities

• Handle all aspects of clients’ company secretarial matters.
• Manage a portfolio of companies and assist with incorporation/striking off.
• Attend routine secretarial matters: AGM, filing annual returns, officer changes, share transfers, updating registers/minute books.
• Carry out due diligence onboarding and ongoing monitoring.
• Ensure compliance with statutory and regulatory requirements.
• Perform other secretarial duties as assigned.

Skills

Corporate secretarial

Board governance

MS Office proficiency

Job description

Key responsibilities

• Handle all aspects of clients’ company secretarial matters.
• Manage a portfolio of companies. Assist with company incorporation/ striking off.
• Attend to routine corporate secretarial matters such as Annual General Meeting, filing of annual return, change of officers, share transfer and allotment, updating registers and minute book etc.
• Customer due diligence (onboarding and ongoing monitoring)
• Ensure compliance with relevant statutory and regulatory requirements.
• Perform any other secretarial duties and support as and when assigned.

What we're looking for

1. Proven experience working (at least 1 year) as a corporate secretarial professional, ideally within a company secretarial department or firm
2. Strong knowledge of Singapore corporate governance regulations, Companies Act requirements, and statutory filing procedures
3. Excellent organisational skills with the ability to manage multiple tasks and deadlines simultaneously
4. Proficiency in corporate secretarial software systems and advanced proficiency in Microsoft Office applications
5. Strong written and verbal communication skills with the ability to articulate complex matters clearly
6. Meticulous attention to detail and commitment to accuracy in all documentation
7. Ability to work independently whilst collaborating effectively with internal stakeholders and external parties
8. Professional discretion and the ability to handle confidential information with integrity
9. Experience with board management platforms and digital filing systems is advantageous
10. Positive working attitude with strong initiative and a team player