Business Operations Associate

present of AI; Campinas; Remote; BRL 60,000 - 90,000; Full time

Job summary

Present of AI is seeking an on-site Office Manager to keep the office running, support people, and coordinate facilities, onboarding, and basic finance tasks in Campinas.

The role requires strong organization, proactive problem solving, and the ability to own tasks from day one, with opportunities to shape processes as the company grows in the AI era.

Qualifications

• Experience in office management or operations.
• Experience with basic bookkeeping and invoicing.
• Strong organization and proactive problem solving.
• Ability to onboard new hires on their first day.

Responsibilities

• Keep an on-site office running and support people.
• Set up new hires on their first day.
• Handle basic bookkeeping and invoicing.
• Chase unpaid bills and assist with documents and events.
• Coordinate with managers on invoices.

Skills

Office management

Operations experience

Assistant experience

Bookkeeping basics

Attention to detail

Tools

Accounting software

Job description

This role keeps an on site office running and supports the people in it. It covers office and facilities work, setting up new hires on their first day, basic bookkeeping and invoicing, chasing unpaid bills, and helping managers with documents and events. A strong candidate is highly organized, spots problems early, takes ownership without being asked, and has some prior office management, operations or assistant experience plus a basic grasp of finance.

How it fits the AI era

Much of the routine side of this work, like bookkeeping, account coding and payment reminders, can be handled or sped up by software and automation, so the person in the seat spends less time on repetitive admin. What stays human is judgment and presence: fixing an office problem before anyone notices, making a new hire feel set up, coordinating with sales on invoices, and handling sensitive management tasks. The role suits someone comfortable letting tools do the busywork while staying accountable for the outcome.

How it builds AI experience

Working at a company that builds AI phone assistants means daily exposure to how AI agents handle calls, scheduling and customer requests, which builds practical understanding of where automation helps and where it fails. A candidate can strengthen this by getting hands on with automated bookkeeping and payment tools and by learning how AI assistants fit into business workflows. Showing comfort adopting new software quickly matters more than deep technical skill here.

Worth showing

• Office and facilities ownership
• New hire onboarding setup
• Basic bookkeeping and invoicing
• Proactive problem solving
• Organized with big picture

This is our own read, written from the employer's posting and the company's Spotlight. The employer's posting is the source of truth for the role.

About fonio.ai

Per the company, fonio.ai provides AI phone assistants that answer and make business calls, transcribe conversations, schedule appointments and handle customer requests.