Administrative Assistant – Marketing

Jobtailor; Cajamar; Presencial; BRL 45 000 - 89 000; Tempo integral

Resumo da oferta

Jobtailor in São Paulo, Cajamar, seeks an experienced Administrative/Finance Assistant to manage invoices, payments, and vendor records. You will verify commissions, organize workflows, and collaborate with the Finance team to ensure accuracy and timely processing.

The role emphasizes strong Excel abilities, meticulous recordkeeping, and clear communication with internal teams and partners. A structured, detail‑oriented mindset is essential for maintaining compliant financial documentation.

Qualificações

• Previous experience in administrative or financial routines, including invoice issuance.
• Advanced Excel skills and data management capabilities.
• Strong organization, deadline tracking, and documentation discipline.
• Excellent attention to detail when handling numbers and records.
• Clear, courteous communication with suppliers, partners, and internal teams.
• Ability to follow recurring routines while maintaining quality standards.

Responsabilidades

• Issue and verify invoices for marketing affiliates, creators, and suppliers.
• Review commissions calculated by the affiliate team before payment.
• Organize and manage payment workflow with deadlines and approvals.
• Collaborate daily with Finance by submitting docs and tracking processing.
• Maintain records for suppliers, contracts, and payment terms.
• Manage contracts, renewals, and expiration dates for tools and services.
• Maintain spreadsheets tracking department expenses by channel and cost center.
• Monitor the marketing budget and flag variances in advance.
• Archive departmental documentation ensuring traceability.
• Provide administrative support for purchases, reimbursements, and internal requests.

Conhecimentos

Invoice Issuance

Data Management

Spreadsheet Management

VLOOKUP

PivotTables

Budget Monitoring

Contract Management

Payment Processing

Documentation Management

Expense Tracking

Descrição da oferta de emprego

• Issue and verify invoices for marketing affiliates, creators, and suppliers.
• Review commission amounts calculated by the affiliate team before submitting them for payment.
• Organize and manage the payment workflow, including deadlines, documentation, approvals, and proof of payment.
• Liaise daily with the Finance team by submitting documentation, tracking processing, and resolving outstanding issues.
• Set up and maintain accurate records for suppliers and partners, including their details, contracts, and payment terms.
• Manage contracts, renewals, and expiration dates for marketing tools and contracted services.
• Maintain spreadsheets tracking departmental expenses by channel and cost center.
• Monitor the marketing budget and flag variances in advance.
• Organize and archive departmental documentation, ensuring complete traceability.
• Provide administrative support to the team with purchases, reimbursements, and internal requests.

Requirements

• Previous experience in administrative or financial routines, including invoice issuance.
• Advanced Excel/spreadsheet skills, including formulas, VLOOKUP, PivotTables, and data management.
• Strong organizational and methodical skills, with the ability to keep processes, deadlines, and documentation under control.
• Excellent attention to detail when handling numbers and documents.
• Clear and courteous communication with suppliers, partners, and internal teams.
• Discipline to follow recurring routines while maintaining high-quality standards.

Core Competencies

Demonstrates expertise in managing financial workflows, including invoice issuance and payment processing, while maintaining accurate records and documentation. Proficient in advanced Excel skills for data management and budget monitoring.

Highest-signal resume keywords

• Invoice Issuance
• Advanced Excel Skills
• Organizational Skills
• Attention to Detail
• Communication Skills

ATS Optimization Keywords

Hard Skills

• Invoice Issuance
• Data Management
• Spreadsheet Management
• VLOOKUP
• PivotTables
• Budget Monitoring
• Contract Management
• Payment Processing
• Documentation Management
• Expense Tracking

Soft Skills

• Organizational Skills
• Attention to Detail
• Clear Communication
• Methodical Approach
• Discipline

Industry Keywords

• Marketing Affiliates
• Finance Team
• Payment Workflow
• Departmental Documentation
• Supplier Management