Administrative Assistant

Atria Management Company; Belém; Presencial; BRL 20.000 - 80.000; Tempo integral

Resumo da oferta

Atria Management Company is seeking an Administrative Assistant to support daily office tasks and ensure smooth operations. Key responsibilities include managing accounts, assisting in payroll functions, and supporting HR activities. This is an excellent opportunity for individuals with strong organizational skills eager to advance their career in a supportive environment.

Serviços

Paid holidays and PTO

401(k) employer match

Tuition reimbursement (U.S Based Communities)

Annual anniversary rewards

Health, Dental, Vision, and Life Insurance

Qualificações

• Proficient with Microsoft Office and internet navigation.
• Able to read and comprehend simple instructions.
• Ability to present information effectively.

Responsabilidades

• Assists with accounts receivable and payable functions.
• Manages community office supplies and covers phone duties.
• Supports payroll functions and human resource tasks.

Conhecimentos

Computer skills

Communication

Organizational skills

Formação académica

High school diploma or GED

Ferramentas

Microsoft Office

Descrição da oferta de emprego

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Responsibilities

Performs the administrative and business office services tasks as assigned by the Community Business Director.

• Assists the Community Business Director with accounts receivable function to include maintaining resident data in systems and files. This may include input of ancillary charges and monthly billing statement generation, review of aging reports and supporting collection efforts.
• Assists the Community Business Director with accounts payable to include coding of invoices, data entry into systems; making copies and filing of vendor files.
• Assists the Community Business Director with payroll functions by running daily punch reports, correcting missed punch corrections and supporting pay period end functions and filing; train staff to proper time clock procedures.
• Assists the Community Business Director with human resource functions such as new hire orientation, enrollment and plan changes; maintaining of personnel files (with controlled access to files under the direction and supervision of the Community Business Director or Executive Director) and tracking of FMLA, Worker’s Compensation, and other programs as assigned.
• Assists the Community Business Director with month end close procedures in collection of month end accruals from department heads; assists with account research as necessary.
• Assists with direct phone coverage with receptionist staff.
• Manages and orders community office supplies as needed.
• May drive company vehicle from community to social and other various destinations (only if required by community).
• Supports sales effort by scheduling tours, completing phone inquiries, conducting tours as needed.
• May perform other duties as needed and/or assigned.
  
  

Responsibilities

Performs the administrative and business office services tasks as assigned by the Community Business Director.

• Assists the Community Business Director with accounts receivable function to include maintaining resident data in systems and files. This may include input of ancillary charges and monthly billing statement generation, review of aging reports and supporting collection efforts.
• Assists the Community Business Director with accounts payable to include coding of invoices, data entry into systems; making copies and filing of vendor files.
• Assists the Community Business Director with payroll functions by running daily punch reports, correcting missed punch corrections and supporting pay period end functions and filing; train staff to proper time clock procedures.
• Assists the Community Business Director with human resource functions such as new hire orientation, enrollment and plan changes; maintaining of personnel files (with controlled access to files under the direction and supervision of the Community Business Director or Executive Director) and tracking of FMLA, Worker’s Compensation, and other programs as assigned.
• Assists the Community Business Director with month end close procedures in collection of month end accruals from department heads; assists with account research as necessary.
• Assists with direct phone coverage with receptionist staff.
• Manages and orders community office supplies as needed.
• May drive company vehicle from community to social and other various destinations (only if required by community).
• Supports sales effort by scheduling tours, completing phone inquiries, conducting tours as needed.
• May perform other duties as needed and/or assigned.
  
  

Qualifications

• High school diploma or general education degree (GED); or one (1) to three (3) months related experience and/or training; or equivalent combination of education and experience.
• Proficient computer skills with experience using Microsoft Office and ability to navigate the internet.
• Must successfully complete all Atria specified training programs.
• State required training guidelines.
• Able to read and comprehend simple instructions, short correspondence, and memos.
• Ability to write simple correspondence.
• Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
• Able to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Able to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.
• Ability to deal with problems involving a few concrete variables in standardized situations.
• Able to work various schedules and shifts as needed.
  
  

We create communities where employees thrive in their work, helping our residents thrive in their homes.

Atria Senior Living’s family of brands has openings for individuals looking for a career with outstanding benefits, including:

• Paid holidays and PTO
• Employees may receive annual anniversary rewards dependent on classification, starting at $500 for Full Time employees
• Employees may be eligible to receive an Annual Scores Reward of $500 (Full Time) or $250 (Part Time) based on community survey results
• Benefits package also includes Health, Dental, Vision, and Life Insurance
• Retirement Savings Plan / 401(k) employer match
• Tuition reimbursement (U.S Based Communities)
• Enrollment in benefits varies by employee classification; anniversary reward amounts vary by location
  
  

As a valued team member at Atria, you’ll work in a supportive environment that provides advancement opportunities and promotes a healthy work-life balance. Apply now!

It’s Easy to Apply Online

Select the “Apply Now” button on the job that interests you. Plan on taking 5-10 minutes to complete the application and select “Submit” when done – you’ll receive a confirmation email shortly thereafter. Keep your login and password handy as you’ll need it throughout the hiring process.

Application Review

Every application is given due consideration. If your experience and skills are aligned with the job requirements, we’ll contact you to schedule an interview.

Interviews & Assessments

Your interview will be conducted by phone or in person with an Atria recruiter or hiring manager. This process may include additional interviews, reference checks and skill assessments.

Offer Letter

If you are chosen for the position, an offer will be made by phone and email. The email will include a letter which you’ll sign electronically, return to us and can download for your records.

Post-Offer Hiring Process

You’ll receive all needed forms, instructions and our contact information if you have any follow-up questions. This process may include a background check and/or a drug screen.

Check-ins from your future team

As turnaround times vary for screening results, we’ll provide any needed updates and let you know what to expect for your first day on the job.

First day and onboarding

Congratulations – we’re excited to have you join our team! Onboarding varies by position, but on your first day at Atria you’ll typically meet coworkers, take a workplace tour and begin any required training.

Apply Now

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

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