Administration Specialist

SHEIN; Guarulhos; Presencial; BRL 45 000 - 67 000; Tempo integral

Resumo da oferta

SHEIN is seeking an organized Administrative Specialist to support regional operations in Guarulhos, SP. You will coordinate with EHS, Security, HR, Procurement, and Maintenance, ensuring compliant and efficient administrative processes at the local warehouse.

Responsibilities include budget tracking, office procurement, travel and events, vendor management, inventory of supplies and assets, and providing cross‑functional support to multiple departments. Fluent English and Portuguese required.

Qualificações

• Bachelor's degree preferred.
• 2+ years of experience in administrative support or office management.
• Fluent in English and Portuguese; Chinese a plus.
• Proficient in Microsoft Office, especially Excel.
• Strong communication and interpersonal skills.
• Excellent attention to detail and organizational abilities.
• Customer service mindset and problem-solving attitude.
• Ability to multitask and prioritize effectively.

Responsabilidades

• Assist in implementing regional administrative management processes and standards for efficient operations.
• Support management of administrative budget and expense tracking (office procurement, expenses, events).
• Coordinate day-to-day logistics including cafeteria operations, shuttle services, office hygiene, and conference room management.
• Assist with expatriate employee administrative needs.
• Maintain inventory of office supplies and track fixed assets.
• Process procurement requests for administrative supplies and equipment.
• Support vendor management and supplier relations.
• Help organize company events and meetings.
• Implement administrative service improvements to enhance employee experience.
• Provide administrative support to various departments as needed.

Conhecimentos

Administrative support

Office coordination

English/Portuguese

Excel

Communication

Multitasking

Formação académica

Bachelor's degree

Ferramentas

Microsoft Office

Descrição da oferta de emprego

SHEIN is a global online fashion and lifestyle retailer, offering SHEIN branded apparel and products from global network of vendors, all at affordable prices. Headquartered in Singapore, SHEIN remains committed to making the beauty of fashion accessible to all, promoting its industry-leading, on demand production methodology, for a smarter, future-ready industry. Founded in 2012, SHEIN has more than 16,000 employees operating from offices around the world, and continues to expand operations globally. Join SHEIN and be the future!

ABOUT THE ROLE

This position ensures that all infrastructure, building maintenance, third-party contracts, and supply-related services operate efficiently and in alignment with company guidelines.

The professional will act as the local liaison with various departments, including EHS (Environment, Health & Safety), Security and Loss Prevention, HR, Procurement, and Maintenance, ensuring that the warehouse’s administrative operations are well-structured and compliant with internal policies and regulatory requirements.

Responsibilities:

• Assist in implementing regional administrative management processes and standards to support efficient operations
• Support the management of administrative budget and expense tracking (office procurement, apartment rentals, events, etc.)
• Help coordinate day-to-day logistics including cafeteria operations, shuttle services, office hygiene, conference room management, and event organization
• Assist with expatriate employee administrative needs
• Maintain inventory of office supplies, administrative equipment, and track fixed assets
• Process procurement requests for administrative supplies and equipment
• Support vendor management and supplier relations
• Help organize company events and meetings
• Implement administrative service improvements to enhance employee experience
• Provide administrative support to various departments as needed

Qualifications:

• Bachelor's degree preferred
• 2+ years of experience in administrative support or office management
• Fluent in English and Portuguese as working languages, Chinese is a plus
• Proficient in Microsoft Office suite, especially Excel
• Good communication and interpersonal skills
• Strong attention to detail and organizational abilities
• Customer service mindset and problem-solving attitude
• Ability to multitask and prioritize effectively
• Team player with willingness to learn and grow professionally

At SHEIN, we believe that diversity is the force that drives innovation. We are committed to creating an environment where all voices are heard, valued and respected.

All our vacancies are inclusive for people with disabilities, women, black people, LGBTQIAPN+ community and all types of diversity.