Technical Coordinator

Gulf Downstream Association (GDA); Awali; On-site; BHD 9,000 - 13,000; Full time

Job summary

Gulf Downstream Association (GDA) in Bahrain seeks a dedicated Technical Coordination Specialist to organize activities of all Technical Committees. You will support the Technical Manager, prepare agendas and minutes, manage the Knowledge Hub, and coordinate communications with SMEs, SPOCs, and members.

Role requires a Bachelor’s in Engineering and at least 5 years in technical coordination, with strong documentation, presentation, and stakeholder engagement skills.

Qualifications

• Bachelor's degree in Engineering or related discipline.
• Minimum 5 years in technical coordination or related roles, preferably in energy/OC sectors.
• Strong organizational and project coordination abilities across multiple initiatives.
• Excellent communication, stakeholder engagement, and interpersonal skills.
• Strong report writing, documentation, and presentation skills.
• Experience with knowledge management systems and digital collaboration platforms is a plus.
• Proficiency in MS Office and SharePoint; familiar with document control practices.
• Ability to work independently and collaborate with multidisciplinary teams.
• Certifications in Project Management or Knowledge Management desirable (e.g., PMP, CAPM).
• Additional training in stakeholder engagement or document management is advantageous.

Responsibilities

• Coordinate activities, meetings, and annual work plans of all GDA Technical Committees.
• Provide administrative and technical coordination support to the Technical Manager and Committees.
• Prepare agendas, minutes, action trackers, and committee documentation.
• Maintain committee calendars and coordinate meetings, workshops, webinars, and events.
• Coordinate communication between committees, Chairs, SMEs, SPOCs, and members.
• Support development of technical papers, guidance documents, and presentations.
• Maintain register of members, SMEs, and SPOCs for accurate records.
• Oversee updates of the GDA Knowledge Hub and ensure resources are accessible.
• Create and manage user accounts for members and designated roles.
• Coordinate with Marketing to publish and promote committee activities.
• Monitor activities and prepare periodic reports for management.
• Represent the Technical Manager in meetings and communications as needed.
• Attend industry events to identify trends and opportunities for improvement.
• Ensure compliance with governance, confidentiality, and quality standards.
• Maintain centralized digital repository for committee documentation with version control.

Skills

Organizational skills

Project coordination

Stakeholder engagement

Communication

Report writing

Presentation skills

Knowledge management

MS Office & SharePoint

Team collaboration

Multidisciplinary teamwork

PMP / CAPM (desirable)

Education

Bachelor's degree in Engineering

Tools

SharePoint

MS Office Suite

Job description

Main Responsibility

• Coordinate the activities, meetings, and annual work plans of all GDA Technical Committees, ensuring effective planning, execution, and follow-up of committee actions.
• Provide administrative and technical coordination support to the Technical Manager and Technical Committees.
• Prepare meeting agendas, minutes of meetings, action trackers, and committee documentation, ensuring timely distribution and follow-up of action items.
• Maintain Technical Committee calendars and coordinate committee meetings, workshops, webinars, forums, and other technical events.
• Coordinate communication between Technical Committees, Committee Chairs, Subject Matter Experts (SMEs), Single Points of Contact (SPOCs), GDA members, and external stakeholders.
• Support the establishment, development, and continuous improvement of Technical Committees and their annual objectives.
• Support Technical Committees in developing technical papers, industry guidance documents, presentations, webinars, surveys, best practice documents, and other committee deliverables.
• Maintain an up-to-date register of Technical Committee members, SMEs, and SPOCs, ensuring accurate records and effective communication.
• Coordinate the administration and ongoing updates of the GDA Knowledge Hub, ensuring technical publications, committee outputs, webinar recordings, presentations, standards, best practices, and other approved technical resources are uploaded, organized, maintained, and made accessible for members.
• Create, update, suspend, and remove user accounts for GDA members, SMEs, and SPOCs within the GDA Knowledge Hub and associated digital platforms, ensuring access permissions remain aligned with approved membership status and committee participation.
• Coordinate with members to create, update, and manage GDA Knowledge Hub user accounts for newly admitted members, nominated Subject Matter Experts (SMEs), and designated Single Points of Contact (SPOCs), ensuring access rights are aligned with their membership status and assigned roles.
• Coordinate with the Marketing Department to support the publication and promotion of Technical Committee activities, technical webinars, technical publications, knowledge resources, and other technical initiatives.
• Monitor Technical Committee activities, deliverables, and Knowledge Hub utilization, preparing periodic reports and recommendations for Management.
• Represent the Technical Manager in committee meetings and technical communications when delegated.
• Attend relevant conferences, forums, and industry events to support committee objectives, identify emerging industry trends, and recommend opportunities for continuous improvement.
• Ensure compliance with GDA governance requirements, confidentiality policies, document control procedures, and quality standards across all Technical Committee and Knowledge Hub activities.
• Maintain and manage a centralized digital repository (e.g., SharePoint) for Technical Committee documentation, reports, correspondence, and governance records, ensuring document accuracy, accessibility, and version control.

Job Requirements

• Bachelor's degree in Engineering, or another related discipline.
• Minimum 5 years of experience in technical coordination, committee administration, knowledge management, project coordination, or a related role, preferably within the energy, oil & gas, or association sectors.
• Strong organizational and project coordination skills with the ability to manage multiple committees, initiatives, and priorities simultaneously.
• Excellent communication, stakeholder engagement, and interpersonal skills.
• Strong report writing, documentation, and presentation skills.
• Experience in knowledge management systems, digital collaboration platforms, and document control practices is an advantage.
• Proficiency in Microsoft Office Suite, SharePoint, and other document management and collaboration platforms.
• Ability to work independently while maintaining effective collaboration across multidisciplinary teams.
• Professional certifications in Project Management, Committee Governance, Business Administration, or Knowledge Management (e.g., PMP, CAPM, or equivalent) are desirable.
• Additional training in stakeholder engagement, technical administration, or document management is an advantage.